13 Test Results Processing Options

This chapter contains these topics:

13.1 Test Results - Preference Format (P3711)

Processing Option Processing Options Requiring Further Description
DISPLAY CONTROL:  
1. Enter the screen format to display:

1 = Preference format

2 = Order number format

3 = ECS trip format

If left blank, the Preference format will be used.

 
2. Enter '1' to display data in test order.

If left blank, data will display in sample number order.

 
FIELD DISPLAY CONTROL:  
3. Enter '1' to protect Date and Time Tested.  
4. Enter '1' to protect Tester.  
DEFAULT VALUES:  
5. Enter the default Address Book Number for Tester.

If left blank, Tester must be entered manually.

 
6. Enter '1' to use Preferred Minimum and Maximum when evaluating test results.

If left blank, Allowed Minimum and Maximum will be used.

 
7. Enter '1' to display Number of Samples for input.

If left blank, Number of Samples will default from either Preference Profiles or Test Definitions Master.

 
LOT STATUS:  
8. Enter the status for a failed lot.  
9. Enter the status for a passing lot.  
10. Enter the status update selection:

1 = Automatically update the status for all lot locations.

2 = Display the Location Lot Status Change window when updating the lot status.

If left blank, only the lot master lot status will be updated.

 
NONCONFORMING PRODUCT:  
11. Enter '1' to write failed tests to the Nonconforming Product file.  
DREAM WRITER VERSIONS:

Enter the version for each program:

If left blank, ZJDE0001 will be used.

 
12. Certificate of Analysis (P37900)  
13. Product Test Report (P37901)  
14. Trace Test Results (P37201)  
PREFERENCE PROFILE PROCESSING:  
15. Enter '1' to search for existing test results by lot number.

If left blank, Preference Profiles for Quality Management will be called and new test records will be created for the current document number.

 
GENERIC TEXT:  
16. Enter the text copy selection:

1 = Copy Generic Text from Test Revisions (P3701).

2 = Copy Generic Text from Preference Profiles (P40300).

If left blank, text will not be copied.

 
SAMPLE NUMBER:  
17. Enter '1' to let system assign the sample number or blanks to manually assign the sample numbers.  
DELETE NEW SAMPLE WITH BLANK RESULTS:  
18. Enter '1' to let the system delete all new samples with blank results.

If left blank, system will not delete the blank test results.

 

13.2 Test Results - Order Number Format (P3711)

Processing Option Processing Options Requiring Further Description
DISPLAY CONTROL:  
1. Enter the screen format to display:

1 = Preference format

2 = Order number format

3 = ECS trip format

If left blank, the Preference format will be used.

 
2. Enter '1' to display data in test order.

If left blank, data will display in sample number order.

 
FIELD DISPLAY CONTROL:  
3. Enter '1' to protect Date and Time Tested.  
4. Enter '1' to protect Tester.  
DEFAULT VALUES:  
5. Enter the default Address Book Number for Tester.

If left blank, Tester must be entered manually.

 
6. Enter '1' to use Preferred Minimum and Maximum when evaluating test results.

If left blank, Allowed Minimum and Maximum will be used.

 
7. Enter '1' to display Number of Samples for input.

If left blank, Number of Samples will default from either Preference Profiles or Test Definitions Master.

 
LOT STATUS:  
8. Enter the status for a failed lot.  
9. Enter the status for a passing lot.  
10. Enter the status update selection:

1 = Automatically update the status for all lot locations.

2 = Display the Location Lot Status Change window when updating the lot status.

If left blank, only the lot master lot status will be updated.

 
NONCONFORMING PRODUCT:  
11. Enter '1' to write failed tests to the Nonconforming Product file.  
DREAM WRITER VERSIONS:

Enter the version for each program:

If left blank, ZJDE0001 will be used.

 
12. Certificate of Analysis (P37900)  
13. Product Test Report (P37901)  
14. Trace Test Results (P37201)  
PREFERENCE PROFILE PROCESSING:  
15. Enter '1' to search for existing test results by lot number.

If left blank, Preference Profiles for Quality Management will be called and new test records will be created for the current document number.

 
GENERIC TEXT:  
16. Enter the text copy selection:

1 = Copy Generic Text from Test Revisions (P3701).

2 = Copy Generic Text from Preference Profiles (P40300).

If left blank, text will not be copied.

 
SAMPLE NUMBER:  
17. Enter '1' to let system assign the sample number or blanks to manually assign the sample numbers.  
DELETE NEW SAMPLE WITH BLANK RESULTS:  
18. Enter '1' to let the system delete all new samples with blank results.

If left blank, system will not delete the blank test results.

 

13.3 Test Results - ECS Format (P3711)

Processing Option Processing Options Requiring Further Description
DISPLAY CONTROL:  
1. Enter the screen format to display:

1 = Preference format

2 = Order number format

3 = ECS trip format

If left blank, the Preference format will be used.

 
2. Enter '1' to display data in test order.

If left blank, data will display in sample number order.

 
FIELD DISPLAY CONTROL:  
3. Enter '1' to protect Date and Time Tested.  
4. Enter '1' to protect Tester.  
DEFAULT VALUES:  
5. Enter the default Address Book Number for Tester.

If left blank, Tester must be entered manually.

 
6. Enter '1' to use Preferred Minimum and Maximum when evaluating test results.

If left blank, Allowed Minimum and Maximum will be used.

 
7. Enter '1' to display Number of Samples for input.

If left blank, Number of Samples will default from either Preference Profiles or Test Definitions Master.

 
LOT STATUS:  
8. Enter the status for a failed lot.  
9. Enter the status for a passing lot.  
10. Enter the status update selection:

1 = Automatically update the status for all lot locations.

2 = Display the Location Lot Status Change window when updating the lot status.

If left blank, only the lot master lot status will be updated.

 
NONCONFORMING PRODUCT:  
11. Enter '1' to write failed tests to the Nonconforming Product file.  
DREAM WRITER VERSIONS:

Enter the version for each program:

If left blank, ZJDE0001 will be used.

 
12. Certificate of Analysis (P37900)  
13. Product Test Report (P37901)  
14. Trace Test Results (P37201)  
PREFERENCE PROFILE PROCESSING:  
15. Enter '1' to search for existing test results by lot number.

If left blank, Preference Profiles for Quality Management will be called and new test records will be created for the current document number.

 
GENERIC TEXT:  
16. Enter the text copy selection:

1 = Copy Generic Text from Test Revisions (P3701).

2 = Copy Generic Text from Preference Profiles (P40300).

If left blank, text will not be copied.

 
SAMPLE NUMBER:  
17. Enter '1' to let system assign the sample number or blanks to manually assign the sample numbers.  
DELETE NEW SAMPLE WITH BLANK RESULTS:  
18. Enter '1' to let the system delete all new samples with blank results.

If left blank, system will not delete the blank test results.

 

13.4 Bulk Load Confirmation - Order Based (P49510)

Processing Option Processing Options Requiring Further Description
TRIP STATUS OPTIONS:

1. Enter the incoming trip status range to process.

From (Required)

To (Required)

 
ORDER STATUS OPTIONS:

2. Enter the incoming next order status range to process.

From (Required)

To (Required)

Note: This range is for confirmation by order only.

 
SCREEN DEFAULTS:

3. Enter screen defaults for the following fields:

Depot

Delivery date

Load date

Sales order type

 
TANK OWNER OPTIONS:

4. Enter the owner number to be used as a default for tanks commingled for duty when the duty status indicates that duty is paid.

 
5. Enter the owner number to be used as a default for tanks commingled for duty when the duty status indicates that duty is not paid.  
LOAD CONFIRMATION OPTIONS:

6. Enter the tolerance that is allowed for the load quantity variances. The value entered here is treated as a percentage value of the loaded quantity to calculate the upper and lower limits.

Example:

Upper limit of 5 and lower of 5 Loaded qty = 1000, hence Upper = 1000 + (5% of 1000) = 1050 Lower = 1000 - (5% of 1000) = 950

Enter 1.5% as 1.5.

+ Upper Limit

- Lower Limit

 
7. Enter '1' to load confirm by order.

Blank will default to confirmation by trip only.

8. Enter '1' to pre-load the selection option for confirmation. Valid only in order confirmation mode.

9. Enter '1' to display the Document Selection Window for delivery documents.

 
10. Enter '1' to not display the contractor information.

11. Enter '1' to not print delivery documents.

Blank will automatically print the documents.

12. Enter '1' to not check for the number of seals required.

Blank will display the Seals Window if seals are required.

 
DREAM WRITER VERSIONS:

Enter the version for each program.

If left blank, the system uses ZJDE0001.

13. Bulk Delivery Confirmation P49710

14. Transportation Trans. Server XT49799

15. Vehicle Register Window P49310W

16. Document Print Control P49545

17. Bulk Disposition (Load and Deliver) P49715

18. Download Data Queue Interface P49570

19. Additional S/O Info-Aviation/Marine P49510A

 
MANUAL INVOICE CONTROL:  
20. Enter one of the following:

1 = To allow entry of an invoice number and/or delivery number.

2 = To default the invoice number from the order number.

3 = To default the delivery number from the order number.

4 = To default the invoice number and delivery number from the order number.

' '= Leave blank if there is not a manual invoice or delivery document to enter.

 
21. Enter the override manual invoice document type.

If left blank, the order's document type will be used.

 
AUTOMATED GANTRY:

22. If you are using an automated gantry, enter '1'.

If blank it means that you are not using an automated gantry.

 
23. If you are using an automated gantry, leave blank to not download the next trip. A value of '1', '2', or '3' will automatically download the next trip with the following matching criteria of the confirmed trip:

1 = Vehicle, load date, and shift must match.

2 = Vehicle and load date must match.

3 = Vehicle must match and the load date must be equal to or greater than the current date.

 
DISPOSITION DEFAULT:

24. Enter a Disposition Code to affect any remaining quantity not loaded.

This Processing Option is only used for Load Confirmation of Actuals.

S = Leave as shippable (Default)

B = Backorder

C = Cancel

K = Cancel the entire line

 
AGREEMENT MANAGEMENT CONTROL:

25. If the Agreement Management system is being used and the depot from which the load is being confirmed is defined as a foreign depot in the branch/plant constants, a borrow agreement is required and an Agreement Search will be performed.

Specify which destination should be used by the search program.

Enter the specific branch/plant to be used as the destination.

OR

Enter '1' to use *ANY or enter '2' to use the user's default branch/plant.

 
QUALITY MANAGEMENT:

26. Enter '1' to test based on vehicle compartment.

Enter '2', testing will be for each different customer or item.

If left blank, no Quality testing will be done.

27. Enter the version of Test Results Revisions (P3711) to call.

If left blank, version ZJDE0002 will be used when confirming load by order or ZJDE0003 will be used when confirming load by trip.

 
28. Enter '1' to automatically print a Certificate of Analysis following completion of the confirmation.

29. Enter the version of the Certificate Analysis Extract (P37900) to call.

If left blank, version ZJDE0001 will be used.

 

13.5 Batch Test Results Entry (P37800)

Processing Option Processing Options Requiring Further Description
PROCESSING CONTROL:  
1. Enter a '1' to update the Test Results file (F3711).

If left blank, 'Proof' mode is assumed.

 
2. Enter the status for a failed lot.

If left blank, the lot status will not be updated for failed lots.

 
3. Enter the status for a passing lot.

If left blank, the lot status will not be updated for passing lots.

 
REPORT OPTIONS:  
4. Enter a '1' to print all new and changed Test Results.

If left blank, only exceptions will print.

 

13.6 Trace Test Results (P37201)

Processing Option Processing Options Requiring Further Description
DREAM WRITER VERSIONS:

Enter the version for each program.

If left blank, 'ZJDE0001' will be used.

 
1. Test Results Revisions (P3711)  

13.7 Non-Conforming Product (P3703)

Processing Option Processing Options Requiring Further Description
DREAM WRITER VERSIONS:

Enter the version for each program.

If left blank, 'ZJDE0001' will be used.

 
1. Test Results Revisions (P3711)  

13.8 Certificate of Analysis Extract (P37900)

Processing Option Processing Options Requiring Further Description
ADDRESS DEFAULT INFORMATION:  
1. Enter which address type is to be used to retrieve the address information.

1 = Ship To address

2 = Sold To address

3 = Parent address

If left blank, the Ship To address will be used.

 
NEXT STATUS:  
2. Enter the Override Next Status Code.  
TRACE PROCESSING:  
3. Enter the way to trace test results:

1 = Single-Level

2 = Multi-Level

If left blank, lot trace will not be performed.

 
CUSTOMER PREFERENCES:  
4. Enter '1' to print minimum and maximum values from the customer preference.

If left blank, the minimum and maximum values used at the time of Test Result entry will appear on the COA. Use of this option will cause a re-evaluation of the on/off spec status of each test.

 
CERTIFICATE OF ANALYSIS:  
5. Enter the version of the Certificate of Analysis (P37460) to call.

If left blank 'ZJDE0001' will be used.

 
USER DEFINED PROGRAM:  
6. Enter the program name of the Certificate of Analysis program.  
7. Enter the version of the user defined Certificate of Analysis program to call.  

13.9 Sales Order Invoices Print (P42565)

Processing Option Processing Options Requiring Further Description
STATUS CODES:  
1. Enter the range of status codes to be selected for processing.

Next Status Code From (Required)

Next Status Code To (Required)

You must enter the range of next status codes to be selected for processing. Only order lines that fall within this range will print. You can narrow down the orders that print by data selecting on specific status codes.
2. Override Next Status (Optional)  
3. Enter a '1' to prevent updating the Next Status Code from Order Activity Rules.

If left blank the Next Status Code will be updated.

Set this processing option to 1 if you use this version of the program to re-print orders. By setting this option to 1, the system will not advance the status codes on the order lines.
TAX INFORMATION:  
4. Enter a '1' to print by Tax Group.

Enter a '2' to print by Tax Area.

Enter a '3' to print by Tax Authority.

If left blank, no tax information will print.

 
REPORT DISPLAY:  
5. Enter the date to be printed as invoice date.

If left blank, the system date will be used.

 
6. Enter a '1' to prevent A/R number from being assigned (used when creating a consolidated proof). Set this option to 1 when you do not want the program to assign invoice numbers to sales order lines. You usually set this option to 1 when you use this version of the program to print acknowledgements.
7. Enter an index number (1-10) used to assign the A/R Next Number.

If left blank, index 01 will be used as the default.

Enter the next number bucket from which the program is to retrieve a beginning invoice number. You set up next numbers for invoices in the Next Numbers screen (P0002) under system code 03 (Accounts Receivable).
8. Enter the document type to be used for the invoice.

If left blank, 'RI' will be used for the customer invoice and 'RT will be used for the inter-branch invoice.

 
9. Enter the global print message to print on each invoice. Enter a global print message if you want the same message to print on every order. You set up messages in Print Message Revisions (P4016).
10. Enter a '1' to print serial numbers.

If left blank, no serial numbers will print.

 
11. Enter a '1' to print Sales Order Header & Detail associated text.

Enter a '2' to print only Header associated text.

Enter a '3' to print only Detail associated text.

 
12. Enter a '1' to extend the price on backordered lines.

If left blank, the price will not be extended.

Note: This is for print purposes only.

 
13. Enter a '1' to print the available discount.

If left blank, the discount will not print.

Enter 1 to print the discount amount as it applies to payment terms. This option has no relation to price discounts generated in the Advanced Pricing system.
14. Enter '1' to suppress the printing of costs.

If left blank, all costs will print.

 
15. Enter '1' to suppress the printing of prices.

If left blank, all prices will print.

 
16. Enter '1' to suppress the printing of Pct.

If left blank, Pct will print.

 
17. Enter '1' to print Country of Origin.  
18. Enter number of Lot Category code to print. If left blank Lot Category code will not print.  
LINE DISPLAY:  
19. Enter a '1' to print backordered and cancelled lines only once.

If left blank, the backordered and cancelled lines will continue to print.

 
20. Enter a '1' to print backordered lines.

Enter a '2' to print cancelled lines.

Enter a '3' to print both.

Enter a '4' to print neither.

 
21. Enter a '1' to print kit component lines.

If left blank, no kit component lines will print.

 
22. Enter a '1' to print future committed inventory lines.

If left blank, future lines will not print.

 
23. Enter a '1' to print future committed lines only once.

If left blank, future committed lines will continue to print.

 
ITEM NUMBER DISPLAY:  
24. Enter a '1' to print only our item number.

Enter a '2' to print both our item number and the customer item number.

If left blank, only our item number will print.

Set this option to 1 to have identical items on a sales order summarize to a single line on the invoice (items must have the same price and cost). Set to 2 if you want to summarize kit parent items.

This option does not work if you consolidate orders by customer into a single invoice, that is, it will only summarize like items within a sales order.

25. If you wish to print the customer item number, enter the type of cross reference to retrieve. Set this option to 1 to have this program call the Inventory Commitment program (P42997) for stock items to determine the physical location from which to relieve inventory. If an order is already hard committed prior to running P42565, the existing commitment will not change.
26. Enter a '1' to summarize by item.

Enter a '2' to summarize items within each whole line number (Kit Grouping). Note: Do not use if consolidating.

 
INVENTORY PROCESSING:  
27. Enter a '1' to hard commit inventory.

If left blank the inventory commitment will not change.

The P42950 serves three purposes depending on the version you run. It will update sales order costs, prices, or exchanges rates (and the corresponding amounts).

You set this option to 1 to have the P42950 make updates to sales orders before they print. You specify the version of P42950 you want to run in processing option 27.

The P42950 will not change costs on sales order lines for which items have been relieved from inventory (via Ship Confirm). When inventory is relieved, the system writes a Cardex record (F4111) containing the cost; therefore, changing the costs afterwards could cause integrity problems.

28. Enter a '1' to use the Inventory Commitment Preference to source from multiple branches.

If left blank, the branch from the Sales Order detail line will be used.

Version ZJDE0001 of P42950 is preset to update exchange rates and their corresponding amounts (usually domestic).
SALES COST UPDATE:  
29. Enter '1' to update the item cost with the current inventory cost by running the Sales Cost Update (P42950) prior to invoice print. Interbranch invoices are usually defined with an RT invoice document type. See processing option 8.
30. Enter the version of Sales Cost Update to run.

If left blank, will use version ZJDE0001.

 
INTER-BRANCH INVOICE:  
31. Enter '1' to print an inter-branch invoice.

If left blank, customer invoices will be printed.

 
CURRENCY PROCESSING:  
32. Enter a '1' to print amounts in foreign currency.

If left blank, only domestic currency amounts will print.

 
DRAFT PRINTING:  
33. Enter a '1' to print drafts.

If left blank, no drafts will print for any customer.

Document Control Revisions (P0170) allows you to specify how each of your customers receives invoices, that is, via hard copy, EDI or Fax. You set this option to 1 to have the program locate control revisions for each customer, and then print, fax, or send out the invoice via EDI, accordingly. If the option is set to 1 and the program can't find control revisions for a customer, it will generate no output for the invoice.
34. Enter the city name where the draft is being originated. This city will print on the draft.

If left blank, no city will appear on the draft.

In Document Control Revisions (P4071) you must enter a program ID for each type of document. There are four different program IDs for P42565, each of which corresponds to the value you enter in this processing option.
PROCESSING CONTROL EDIT:  
35. Specify one of the following:

Enter a '1' to perform Processing Control Edit to determine which customers to process.

Enter a '2' to perform Processing Control Edit to determine which customers to process, but default to EDI, PRINT, and FAX setup listed below if not found.

If left blank, Processing Control Edit will not be performed to determine which customers to process. EDI, PRINT, and FAX options listed below will be used.

 
PROCESSING CONTROL & EDI PROCESSING:  
36. Select the type of transaction being processed by this program. This option is used by document control processing.

An entry of '1' = P42565-1 from UDC table 00/DP.

This option is also used by EDI processing to determine which EDI files to update. This option is MANDATORY for EDI or document control processing.

1 = Invoice

2 = Order Acknowledgment

3 = Response to Quote

4 = Change Order Acknowledgment

Unutilized EDI information refers to extra data you attach to an EDI transaction. The system maintains the data in the F4700.
EDI PROCESSING:  
37. Enter the following EDI defaults:

EDI Document type (EDCT)

EDI Transaction Set (EDST)

EDI Translation Format (EDFT)

Trading Partner ID (PNID)

Transaction Set Purpose (TPUR)

Acknowledgment Type Code (ACKT)

Lines Status Code (LSTS)

Change Code (CHGC)

 
38. Enter a '1' to create outbound EDI Unutilized Information records.

If left blank, Unutilized Information records will not be created.

 
39. Enter a '1' to extract advanced pricing history information from F4074. (Valid for Invoices, Order Acknowledgments, and Change Order Acknowledgments.)

If left blank, pricing history will not be extracted.

If you set this option to create EDI transactions, the P42565 populates different EDI files based on the transaction set.
40. Enter '1' to extract user defined data for the sales order header.

If left blank, no EDI Order Header

- User Defined records will be created.

Set this option to 1 to have the program create a separate spool file for each customer's invoices and put it in the output queue you specify in the next processing option. You'll need to use a third party software package to actually extract, convert and send out the information via facsimile.
41. Enter the user defined data types to be extracted at the header level. You may specify up to five data types.

Enter '*' in the first field to extract all types.

 
42. Enter '1' to extract user defined data for the sales order lines.

If left blank, no EDI Order Detail

- User Defined records will be created.

 
43. Enter the user defined data types to be extracted at the line level.

You may specify up to five data types. Enter '*' in the first field to extract all types.

 
DOCUMENT PROCESSING CONTROL "DEFAULTS":  
EDI PROCESSING:  
44. Enter a '1' to generate EDI data.

If left blank, EDI data will not be generated.

 
PRINT PROCESSING:  
45. Enter a '1' to print the document.

If left blank, the document will not be printed.

 
FAX DOCUMENT PROCESSING:  
46. Enter a '1' to fax the document.

If left blank, the document will not be faxed.

 
47. Enter the Fax Output Queue.

If left blank, the fax will be written to the same output queue as printed documents.

 
HELD ORDERS:  
48. Enter a '1' to include orders on hold.

If left blank held orders will be bypassed.

 
49. If including held orders, enter a '1' to print text on the invoice header to denote held orders.

If left blank or if consolidating no text will be printed.

 

13.10 Product Test Report by Lot(P37450)

Processing Option Processing Options Requiring Further Description
REPORT FORMAT:  
1. Enter a '1' to print generic text from the Test Results file (F3711).  
2. Enter '1' to print the Preferred Minimum and Maximum.

If left blank the Allowed Minimum and Maximum will print.

 

13.11 Product Test Report by Work Order (P37450)

Processing Option Processing Options Requiring Further Description
REPORT FORMAT:  
1. Enter a '1' to print generic text from the Test Results file (F3711).  
2. Enter '1' to print the Preferred Minimum and Maximum.

If left blank the Allowed Minimum and Maximum will print.

 

13.12 Product Test Report (P37450)

Processing Option Processing Options Requiring Further Description
REPORT FORMAT:  
1. Enter a '1' to print generic text from the Test Results file (F3711).  
2. Enter '1' to print the Preferred Minimum and Maximum.

If left blank the Allowed Minimum and Maximum will print.

 

13.13 Test Definitions Master - Z File (P3701Z) (Release A9.3 Update)

Processing Option Processing Options Requiring Further Description
ERROR REPORTING:  
1. Enter '1' to skip printing the error report.

If left blanks, the report will print.

 
2. Enter the version to be used to call the error report program (P41ZERR).

If left blank, XJDE0012 will be used

 

13.14 Test Specification - Z File (P3702Z) (Release A9.3 Update)

Processing Option Processing Options Requiring Further Description
ERROR REPORTING:  
1. Enter '1' to skip printing the error report.

If left blanks, the report will print.

 
2. Enter the version to be used to call the error report program (P41ZERR).

If left blank, XJDE0012 will be used

 

13.15 Test Results - Z File (P3711Z) (Release A9.3 Update)

Processing Option Processing Options Requiring Further Description
DREAM WRITER VERSIONS:  
1. Enter the version to be used to call Test Results Revision (P3711). If left blank, ZJDE0001 will be used.  
ERROR REPORTING:  
2. Enter '1' to skip printing the error report.

If left blanks, the report will print.

 
3. Enter the version to be used to call the error report program (P41ZERR). If left blank, XJDE0012 will be used