This chapter contains these topics:
To create, change, and update an employee's master record
To create, change, and update employee profile information
To enter an employee into the Address Book system
To terminate and rehire employees
To run reports
You can use your Human Resources system to track detailed information about your employees. Use this information to analyze and report on your employees, and to meet government reporting requirements.
Standard types of information that you can track include:
Personal information, such as name, address, and tax identification number
Job information
Pay information
Governmental reporting information, such as that required to meet Equal Employment Opportunity (EEO) and Canadian Employment Equity requirements
International information, such as country of origin and native language
Your Human Resources system also gives you the flexibility to track any type of information that your organization needs. You can use the profile data feature to track entire categories of auxiliary information for your employees, such as job skills, or professional licenses. The system makes it easy to search on this information to locate employees who meet specific criteria.
You can also define fields and codes for tracking employee information that is unique to your organization or your industry. For example, you might set up a field to track the date on which employees' drivers licenses expire.
In addition to tracking virtually any kind of employee information, the Human Resources system simplifies the processing of terminating employees. You can also rehire a terminated employee without re-entering all of the employee's information.
After you create a record of employee information, you can:
Make changes, corrections, or updates
Review the information as necessary
Terminate employment
Reactivate employment
The system includes several types of reports that you can use to review and analyze employee information. For example, the system provides reports that you can use to:
Meet the requirements of the Equal Employment Opportunity Commission (EEOC)
Identify employees who meet specific criteria or who have specific skills
Print mailing labels that contain employees' names and addresses
Processing employee information includes:
Entering employee information
Understanding salary and hourly rate calculations
Revising employee information
Working with profile data
Terminating employees
Rehiring employees
Working with Canadian Federal Employment Equity
Reviewing employee reports