This chapter contains the topic:
To comply with the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996, all employers must report certain information about newly hired employees to designated state agencies. State agencies can use this information to:
Locate non-custodial parents who are delinquent in their child-support payments
Establish child-support orders
Enforce existing child-support orders
Verify the legitimacy of employees' unemployment benefits or workers' compensation payments
In most states, the reporting requirements went into effect on October 1, 1997. Employers in states that already had new-hire reporting laws have until October 1, 1998, to comply with the new federal standards.
You can use the Payroll system to print the new-hire reports that you need to provide for state agencies. Because reporting requirements vary among states, there is a separate report for each state.
When you need to create new-hire reports for a state that requires information about whether employees and their dependents are eligible for medical insurance, you must set up one or more user defined date fields to track this information. You set up user defined date fields because the Payroll system contains no predefined fields for tracking medical eligibility.
Some states allow you to submit new-hire reports on magnetic media. After you print new-hire reports for those states, you can run a program that creates the magnetic media files.
Working with new-hire reports includes:
Entering insurance information for new-hire reports (if necessary)
Printing the generic new-hire report
Printing the new-hire report for Alabama through Louisiana, which includes the following states:
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Printing the new-hire report for Maine through Pennsylvania, which includes the following states:
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Printing the new-hire report for Rhode Island through Wyoming, which includes the following states:
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Creating magnetic media files for new-hire reports