H Set Up Bank Account Information

This appendix contains these topics:

You set up bank account information for credit-cash bank accounts in Payroll. You can define different accounts for:

  • Printed computer checks (required)

  • Automatic deposit checks

  • Currency disbursement (cash payments)

  • Interim automatic deposit

  • Interim checks

  • Manual checks

You must also set up the Short Account ID for the appropriate business unit in Accounts by Business Unit and set up UDC table 06/BK to establish the relationship between the short account ID and your bank account number.

H.1 Set Up Accounts by Business Unit

Navigation

From General Accounting (G09), select Organization & Account Setup

From Organization & Account Setup (G09411), choose Accounts by Business Unit

On Accounts by Business Unit

Figure H-1 Accounts by Business Unit

Description of Figure H-1 follows
Description of ''Figure H-1 Accounts by Business Unit''

  1. Complete the following fields:

    • Business Unit

    • Account

  2. Press F4 to open the fold area.

  3. Set up the Short Account ID in the fold of the appropriate business unit.

Field Explanation
Business Unit The business unit segment of the payroll G/L account.
Acct The object account segment
Sub The subaccount segment
Account ID A number that identifies an account in the general ledger. This number is created by Next Numbers when you add accounts. It is commonly referred to as the "short account number" and can never be changed.

H.2 Set Up Credit - Cash/Bank Account

Set up cash in bank account distribution instructions to define instructions for payroll disbursements. You must, at a minimum, set up the default journal type DP. You can use other codes when other types of payments are drawn on different bank accounts.

Navigation

From Payroll Master (G07), enter 29

From Payroll Setup (G074), choose Auto Accounting Instructions

From Auto Accounting Instructions (G0743), choose Credit-Cash/Bank Account

On Credit-Cash/Bank Account

Figure H-2 Credit-Cash/Bank Account

Description of Figure H-2 follows
Description of ''Figure H-2 Credit-Cash/Bank Account''

Complete the following fields for each account:

  • Company

  • JT (Journal Type)

  • Bus. Unit

  • Obj (Object account)

  • Sub (Sub account)

Field Explanation
Company  
JT The Journal Type for the payroll disbursement. Valid codes are:

DP – Printed computer check (Required)

DA – Automatic deposit check

DC – Currency disbursement

DD – Interim automatic deposit

DI – Interim checks

DM – Manual checks
Description The description of the journal type. The system fills in this information.
Bus. Unit The business unit segment of the account
Obj The object segment of the account
Sub The subaccount segment of the account

You can define any of the following types of accounts for payroll. You must, at a minimum, set up type DP (printed computer checks).

JT Description
DP Printed computer check (Required)
DA Automatic deposit check
DC Currency disbursement
DD Interim automatic deposit
DI Interim checks
DM Manual checks

H.3 Set Up Bank Account User Defined Code

Navigation

From Payroll Master (G07), enter 29

From Payroll Setup (G074), choose an option under the User Defined Codes heading

You must set up UDC table 06/BK to associate your short account ID to your bank account number.

On General User Defined Codes

Figure H-3 Credit-Cash/Bank Account screen

Description of Figure H-3 follows
Description of ''Figure H-3 Credit-Cash/Bank Account screen''

Complete the following fields:

  • Code

  • Description

  • Description - 2

Field Explanation
Code This column contains a list of valid codes for a specific user defined code list. The number of characters that a code can contain appears in the column title.
Description A user defined name or remark.
Description-2 Additional text that further describes or clarifies a field in JD Edwards World systems.