The following tables provide summary information about each hold name that Payables provides and why the hold is used. You can review these hold names in the Invoice Hold and Release Names window. The last column of each table describes one or more methods you can use to resolve the hold. You manually release holds using the Invoice Holds tab or the Invoice Actions window.
Related Topics
Invoice Hold and Release Names , Oracle Payables Implementation Guide
The following table lists all the predefined Hold names with the Account Hold Reason type. Payables uses holds with this type to identify invoices with invalid or incorrect accounts. An invalid account prevents payment of an invoice and prevents Payables from creating accounting entries for an invoice or payment.
| Hold Name | Hold Reason | Hold Placement | Accounting Allowed | Manual Release Allowed | Hold Removal |
|---|---|---|---|---|---|
| Dist Acct Invalid | Invoice distribution distributed to invalid account | Invoice Validation | No | No | Correct account and resubmit Invoice Validation |
| ERV Acct Invalid | Payables created invalid Exchange Rate Variance account for invoice distribution. Used only if you enable Automatic Offsets | Invoice Validation | No | No | Correct account and resubmit Invoice Validation |
The following table lists all the predefined Hold names with the Funds Hold Reason type. Payables applies these holds only if you use budgetary control and if either there are insufficient funds for an invoice distribution or Payables cannot perform funds checking.
| Hold Name | Hold Reason | Hold Placement | Accounting Allowed | Manual Release Allowed | Hold Removal |
|---|---|---|---|---|---|
| Funds Check | No budget exists for the account in the accounting period on the invoice Invoice account is not equal to the purchase order account Detail account not assigned to a parent account |
Invoice Validation | No | No | Create a budget in General Ledger and resubmit Invoice Validation Enter different account for invoice distribution and resubmit Invoice Validation Assign detail account to parent account and resubmit Invoice Validation |
| Insufficient Funds | Invoice distribution amount is more than the funds available | Invoice Validation | No | Yes | Enter different account for invoice distribution and resubmit Invoice Validation Transfer funds to account budget and resubmit Invoice Validation In General Ledger, enable a user to override funds control and user resubmit Invoice Validation Manually release in the Invoice Holds tab |
The following table lists all the predefined Hold names with the Invoice Hold Reason type. Payables applies holds with this type to invoices. You can manually apply as many of these holds to an invoice as you require when you enter or adjust the invoice.
| Hold Name | Hold Reason | Hold Placement | Accounting Allowed | Manual Release Allowed | Hold Removal |
|---|---|---|---|---|---|
| Amount | Invoice amount is more than the invoice amount limit you specify for a supplier site | Invoice Validation | Yes | Yes | Adjust invoice amount and resubmit Invoice Validation Change Invoice Amount Limit option for supplier site and resubmit aInvoice Validation Manually release in the Invoice Holds tab |
| Cannot Execute Allocation | Allocation generates an invalid account. | Invoice Validation | No | No | Correct the account details. Release in the Invoice Holds tab |
| Cannot Generate Distributions | Line does not contain enough data to produce distributions. | Invoice Validation | No | No | Correct the line details. Release in the Invoice Holds tab |
| Cannot Overlay Account | Overlay generates an invalid account. | Invoice Validation | No | No | Correct the account details. Release in the Invoice Holds tab |
| Inactive Distribution Set | Line references an inactive Distribution Set. | Invoice Validation | No | No | Correct the Line reference details. Release in the Invoice Holds tab |
| Invalid Default Account | Line references an invalid default account. | Invoice Validation | No | No | Correct the Line reference details. Release in the Invoice Holds tab |
| Invalid PO | You apply this hold when a supplier does not provide a valid purchase order number for matching | Manual | No | Yes | Manually release in the Invoice Holds tab. (Note: you can submit the Invalid PO Supplier Notice to request a valid PO from the supplier). |
| Line Variance | Total of Invoice Lines does not equal Invoice Amount. | Invoice Validation | No | No | Correct the Line details. Release in the Invoice Holds tab |
| Natural Account Tax | You assigned a tax code to an expense or asset account in the Tax Options window, and you enabled the Enforce Tax From Account Payables option. The tax code on the invoice does not match the tax code assigned to the account. | Invoice Validation | No | Yes | Change the tax code on the invoice to match the tax code assigned to the account. Disable the Enforce Tax From Account Payables option In the Tax Options window in General Ledger, change the tax code association, or manually release the hold in the Invoice Holds tab. |
| Pay When Paid | Subcontractor cannot be paid until the customer pays. | Invoice Validation | Yes | Yes | Release in the Invoice Holds tab |
| Pay When Paid | Subcontractor cannot be paid until the customer pays. | Invoice Validation | Yes | Yes | Release in the Invoice Holds tab |
| PO Deliverable | PO deliverables are not submitted by the subcontractor. | Invoice Validation | Yes | Yes | Release in the Invoice Holds tab |
| Skeleton Distribution Set | Line references a few Distribution Set. | Invoice Validation | No | No | Correct the Line reference details. Release in the Invoice Holds tab |
| Supplier | You enabled the Hold Unvalidated Invoices option for a supplier site in the Suppliers Sites window | Invoice Validation | Yes | Yes | Manually release in the Invoice Holds tab (To prevent future Supplier holds, disable the Hold Unvalidated Invoices supplier site option) |
| Withholding Tax | Payables cannot perform automatic withholding of tax | Invoice Validation | No | No | Correct error that caused automatic withholding of tax to fail. For example, you may need to set up a period in the withholding tax special calendar. |
The following table lists all the predefined Hold names with the Matching Hold Reason type. Payables applies holds with this type to an invoice if the invoice violates predefined matching criteria.
| Hold Name | Hold Reason | Hold Placement | Accounting Allowed | Manual Release Allowed | Hold Removal |
|---|---|---|---|---|---|
| AMT ORD | Amount Billed is greater than Amount Ordered * (1 + % Ordered tolerance). | Invoice Validation | Yes | Yes | Correct PO or invoice and resubmit Invoice Validation; Adjust tolerance and resubmit Invoice Validation; or Manually release in the Holds tab. |
| AMT REC | Amount Billed is greater than Amount Received * (1 + % Received tolerance). | Invoice Validation | Yes | Yes | Correct PO or invoice and resubmit Invoice Validation; Adjust tolerance and resubmit Invoice Validation; or Manually release in the Holds tab. |
| MAX AMT ORD | Amount Billed is greater than the sum of Amount Ordered and Maximum Amount Ordered Tolerance Amount. | Invoice Validation | Yes | Yes | Correct PO or invoice and resubmit Invoice Validation; Adjust tolerance and resubmit Invoice Validation; or Manually release in the Holds tab. |
| MAX AMT REC | Amount Billed is greater than the sum of Amount Received and Maximum Amount Received Tolerance Amount | Invoice Validation | Yes | Yes | Correct PO or invoice and resubmit Invoice Validation; Adjust tolerance and resubmit Invoice Validation; or Manually release in the Holds tab. |
| MILESTONE | Quantity or Amount Billed is not equal to the total Quantity or Amount Ordered. | Invoice Validation | Yes | Yes | System hold - Correct PO or invoice and resubmit Invoice Validation |
| Can't Close PO | Online receipt accrual enabled in Purchasing and Purchase order quantity delivered is not equal to the quantity received | Invoice Validation | Yes | Yes | Resolve purchase order delivery information in Purchasing and resubmit Invoice Validation Manually release in the Invoice Holds tab |
| Can't Try Final Close | Invoice (final matched to purchase order) placed on hold during Invoice Validation | Invoice Validation | No | No | Release hold that caused invoice to be placed on hold and resubmit Invoice Validation |
| Final Matching | Invoice is matched to a purchase order that was final matched by another invoice | Invoice Validation | No | No | Reverse the distribution and resubmit Invoice Validation to remove the Final Matching hold |
| Matching Required | You have enabled the Hold Unmatched Invoices option in the Supplier Sites window, and the invoice is not matched to purchase order or receipt | Invoice Validation | Yes | Yes | Match invoice to purchase order or receipt and resubmit Invoice Validation Manually release in the Invoice Holds tab |
| Max Qty Ord | Quantity billed more than the sum of (quantity ordered plus the tolerance amount) | Invoice Validation | Yes | Yes | Correct PO or invoice and resubmit Invoice Validation Adjust tolerance and resubmit Invoice Validation Manually release in the Invoice Holds tab |
| Max Qty Rec | Quantity billed is more than the sum of (quantity received plus the tolerance amount) | Invoice Validation | Yes | Yes | Correct invoice or receipt and resubmit Invoice Validation Adjust tolerance and resubmit Invoice Validation Manually release in the Invoice Holds tab |
| Max Rate Amount | Exchange rate variance exceeds amount tolerance limit | Invoice Validation | Yes | Yes | Correct PO or invoice and resubmit Invoice Validation Adjust tolerance and resubmit Invoice Validation Manually release in the Invoice Holds tab |
| Max Ship Amount | Variance between invoice and shipment amount exceeds amount tolerance limit | Invoice Validation | Yes | Yes | Correct PO or invoice and resubmit Invoice Validation Adjust tolerance and resubmit Invoice Validation Manually release in the Invoice Holds tab |
| Max Total Amount | Sum of exchange rate variance and maximum shipment amount variance exceeds amount tolerance. | Invoice Validation | Yes | Yes | Correct PO or invoice and resubmit Invoice Validation Adjust tolerance and resubmit Invoice Validation Manually release in the Invoice Holds tab |
| Price | Weighted average price of all distributions on the matched invoice and all price corrections related to the invoice is more than [purchase order unit price (1 plus % tolerance)] | Invoice Validation | Yes | Yes | Correct PO, invoice, or price corrections and resubmit Invoice Validation Adjust tolerance and resubmit Invoice Validation Manually release in the Invoice Holds tab |
| Qty Ord | Quantity billed is more than [quantity ordered (1 plus % tolerance)] | Invoice Validation | Yes | Yes | Correct PO or invoice and resubmit Invoice Validation Adjust tolerance and resubmit Invoice Validation Manually release in the Invoice Holds tab |
| Qty Rec | Quantity billed is more than [quantity received (1 plus % tolerance)] | Invoice Validation | Yes | Yes | Enter receipt in Purchasing and resubmit Invoice Validation Adjust tolerance and resubmit Invoice Validation Manually release in the Invoice Holds tab |
| Quality | Quantity billed is more than quantity accepted | Invoice Validation | Yes | Yes | Enter acceptance in Purchasing and resubmit Invoice Validation Manually release in the Invoice Holds tab |
| Rec Exception | Purchase order receipt indicates exception | Manually in Purchasing | Yes | Yes | Manually release in the Invoice Holds tab |
| Tax Difference | Invoice tax code value is not equal to the purchase order tax code Invoice tax code value = purchase order tax code value, but taxable flag set to No for PO shipments |
Invoice Validation | Yes | Yes | Correct PO or invoice and resubmit Invoice Validation Manually release in the Invoice Holds tab |
The following table lists the three predefined Hold names with the Variance Hold Reason type. Payables applies holds with this type as follows. Payables applies the Dist Variance hold to an invoice if the total of the invoice distributions does not equal the invoice amount. Payables applies the Tax Variance and Tax Amount Range holds by verifying that the invoice's distribution tax amount matches the calculated tax for the Tax Code within the amount tolerance or percentage tolerance or both that you define. If the variance exceeds a percentage tolerance, Payables applies the Tax Variance hold. If the variance exceeds an amount tolerance, Payables applies the Tax Amount Range hold.
| Hold Name | Hold Reason | Hold Placement | Accounting Allowed | Manual Release Allowed | Hold Removal |
|---|---|---|---|---|---|
| Dist Variance | Invoice amount is not equal to the sum of invoice distribution amounts | Invoice Validation | No | No | Adjust invoice distributions or invoice amount and resubmit Invoice Validation |
| Prepaid Amount | The prepaid amount including tax exceeds the invoice amount | Invoice Validation | Yes | No | Unapply the prepayment and apply a lower amount |
| Tax Amount Range | Tax amount is less than [(tax rate taxable dist line total) - tolerance amount] or Tax amount is more than [(tax rate taxable dist line total) + tolerance amount] |
Invoice Validation | Yes | Yes | Adjust tax rate for tax code and resubmit Invoice Validation Change tax code or tax group on invoice distributions and resubmit Invoice Validation Adjust tax tolerance and resubmit Invoice Validation Manually release in the Invoice Holds tab |
| Tax Variance | Tax amount is less than [(tax rate taxable dist line total) (1 - % tolerance)] or Tax amount is more than [(tax rate taxable dist line total) (1 + % tolerance)] |
Invoice Validation | Yes | Yes | Adjust tax rate for tax code and resubmit Invoice Validation Change tax code values on invoice distributions and resubmit Invoice Validation Adjust tax tolerance and resubmit Invoice Validation Manually release in the Invoice Holds tab |
The following table lists miscellaneous predefined Hold names that Payables uses to apply holds to invoices.
| Hold Name | Hold Reason | Hold Placement | Accounting Allowed | Manual Release Allowed | Hold Removal |
|---|---|---|---|---|---|
| Expired Registration | CCR Hold Reason | Invoice Validation | No | No | Remove the hold in the Invoice Holds tab, or use the Actions button. |
| No Rate | No exchange rate for foreign currency invoice | Invoice Validation | No | No | Enter exchange rate and resubmit Invoice Validation Submit AutoRate and resubmit Invoice Validation |
| [All Payments] | You enabled the Hold All Payments option for the invoice's supplier site | No hold placed on invoice, but the enabled option prevents payment of a supplier site's invoices | Yes | N/A | Disable the Hold All Payments option in the Supplier Sites window and Payables allows you to select the supplier site's invoices for payment if they are validated (and approved, if the invoice requires invoice approval) Create a manual payment for any of the held invoices |
| Registration Activated. | The CCR registration has been activated. | Invoice Validation. | No | Yes | Remove the hold in the Invoice Holds tab, or use the Actions button. |
| Supplier | Hold all unvalidated invoices for a supplier | Invoice Validation | Yes | Yes | Remove the hold in the Invoice Holds tab, or use the Actions button. To disable completely, disable the Hold Unvalidated Invoices option at the supplier site. |