Payment formats distribute transaction data in the form of output files using the Secure Payment System (SPS) schedule upload and the Payment Automation Manager (PAM) standard payment build file request to Treasury's Regional Finance Center (RFC). Payments for invoices are accomplished by a central treasury office.
SPS and PAM payment process submissions are performed on a payment Type basis. The Agency establishes payment types through the use of the Payment Type Mapping window which is used to map Pay Groups to Payments Types. A pay group is required for each payment submission. SPS Summary Schedules are submitted electronically to Treasury's RFCs on a daily basis and include certification in the SPS for Bulk Data files sent to Treasury. SPS Summary Schedules are generated for PAM bulk files
Once the bulk file is generated and transmitted to Treasury. The FMS input management process processes the file and assigns a Control Number that is sent back to the agency in a report that indicates whether the file is accepted or rejected. This control number is saved in the Summary Schedule window and SPS Summary Schedule is generated.
In the Summary Schedule window, you can perform the following tasks:
If generating an SPS Summary Schedule, select a payment instruction and enter the Control Number assigned by Treasury.
After assigning a Control Number to a payment instruction, you can initiate the Summary Schedules process for the PAM Bulk Data Files submitted to Treasury by clicking the Summary Schedule button and selecting SPS Summary Schedule in the Select Summary Schedule Format window.
The Summary Schedule process automatically generates a report describing the output and a Summary Schedule that can be transmitted to Treasury.
To generate the SPS Summary schedules, navigate to the Summary Schedule window.
The following table describes selected fields on the Summary Schedule window.
| Field Name | Description |
|---|---|
| Select | Selects payment instruction for generating the summary schedule file. |
| Operating Unit | Operating unit of the record.
Note: The list of values include operating units assigned to the MO: Security profile. |
| Payment Instruction | Schedule number used in the PAM payment formats must be in the Confirmed status of the payment process. |
| Reference Assigned by Admin | Reference assigned by Administrator associated with the payment instruction. |
| Control Number | Control Number supplied by Treasury when Bulk Data file is submitted; The same Control Number can be assigned to different payment instructions. If the Summary Schedule check box is selected, the Control Number cannot be changed or deleted. |
| Agency Location Code | Agency location code. |
| Summary Schedule | Indicates a Summary Schedule created for selected payment instruction If the Summary Schedule check box is selected, users can regenerate the same Summary Schedule by selecting the payment instruction and clicking Summary Schedule. |