The Secure Payment System (SPS) and Payment Automation Manager (PAM ) payment process submissions are performed on a payment Type basis. The Agency establishes payment types through the use of the Payment Type Mapping window which is used to map Pay Groups to Payments Types. A pay group is be required for each payment submission.
Available Payment Types are:
Checks with or without stubs
Electronic PPD, CCD, AIT, and CTX
Wire SDP (same day)
The SPS Schedule Upload 440 File Format for Government-wide Accounting (GWA) Reporter Only, Version 1.0 file format is now accommodated in EBS. This new SPS file format is similar to the older SPS Technical Note 16 file format. However, the new SPS file format includes capture of the componentized TAS and BETC as well as other various changes to accommodate differences from the old file format layout.
Payment formats for this new SPS file are:
US Federal SPS GWA Check format
US Federal SPS GWA ACH format
When submitting a Payment Process Request using the new SPS Payment Formats, the Bank Account on Payment Process Request should be defined with a GWA-compliant ALC. When submitting a Payment Process Request using the old Payment Formats, the Bank Account on the Payment Process Request should be defined with a Non GWA-compliant ALC.
Both the old SPS Formats (non GWA-compliant) and the new SPS Formats (GWA-compliant) are accepted by Treasury until October 1, 2014 at which time all SPS Payments must be GWA-compliant. At this time, only the new SPS file format will be accepted by Treasury.
The PAM Input File Specifications – Standard Payment Request, Version 5.0.0 file format is now accommodated in EBS. This new PAM file format replaces and consolidates the older Bulk File payment formats. In addition to consolidating the various bulk file formats into one file format, PAM also allows capture of the componentized TAS and BETC.
Payment formats for this new PAM file are:
US Federal PAM Check format
US Federal PAM ACH format
The new PAM file formats accommodates both GWA-compliant payments as well as non GWA-compliant payments. If a Payment Process Request is submitted with a Bank Account defined with an ALC that is GWA-compliant, componentized TAS/BETC records are included on the PAM file. If a Payment Process Request is submitted with a Bank Account defined with an ALC that is not GWA compliant, TAS/BETC records are not included. After October 1, 2014 all PAM payment submitted to Treasury must be GWA-compliant.
For both SPS and PAM file formats:
Ensure all needed BETCs are defined on the Define Business Event Type Codes window.
Ensure all Agency TAS' are mapped to appropriate BETCs on the TAS/BETC Mapping window.
Ensure ALCs that are GWA-compliant are defined accordingly on the Agency Location Code window.
For SPS, the following steps need to be performed after this patch has been applied:
Ensure SPS Pay Groups are mapped to Payment Types and appropriate payment formats (Check, CCD/PPD, or IAT) on the Payment Mapping window.
Ensure internal Bank Accounts with ALCs that are GWA-compliant are defined with Payables Documents that have Payment Formats of:
US Federal SPS GWA Check format
US Federal SPS GWA ACH format
When submitting a SPS Payment Process Request that has a Bank Account selected with a GWA-compliant ALC, ensure all open invoices for the Pay Group selected have BETCs defined on each invoice distribution.
For PAM, the following steps need to be performed after this patch has been applied:
Ensure PAM Pay Groups are mapped to Payment Types and appropriate payment formats (Check, CCD/PPD, IAT, or CTX) on the Payment Mapping window
Ensure internal Bank Accounts with ALCs that are GWA-compliant are defined with Payables Documents that have Payment Formats of:
US Federal PAM Check format
US Federal PAM ACH format
When submitting a PAM Payment Process Request that has a Bank Account selected with a GWA-compliant ALC, ensure all open invoices for the Pay Group selected have BETCs defined on each invoice distribution.