Payment Information Repository (PIR)

Overview

The Payment Information Repository (PIR) Standard Reporting Format (SRF) is the input file specification that Non Treasury Disbursing Offices (NTDO) are required to use to submit detailed payment and accounting data to Treasury. PIR file creation process submissions are performed for check payments. The Agency establishes PIR payment types through the use of the Payment Type Mapping window which is used to map Pay Groups to Payments Types.

PIR File Creation Process

The PIR File Creation Process generates a file of payment information for check payments using the PIR SRF specification to generate payment files to be sent to Treasury for Non-Treasury Disbursing Offices (NTDOs). The PIR SRF is intended for agencies to submit one or more files each containing one or more batches.

Submitting the PIR File Creation Process

  1. Navigate to the Submit Request window.

  2. In the Name field, select PIR File Creation.

  3. In the File Type field, select the value “Check”.

  4. In the Processing Date field, enter the Processing (Payment) date to use for the file date and Check Payment selection criteria.

The following table lists the elements of the PIR Payments report.

Column Headings
Header Description
Batch Number Batch Number Generated by PIR File Creation Process
Detail Description
Payment Number Payment Number
Payee Name l Payee Name
Footer Description
Total Batch Amount Total amount for each Batch

PIR Payments Processing Form

The purpose of the PIR Payments Processing form is to query PIR records, as well as, provide the capability to reverse batches if necessary for Check Payment Process requests that had been previously processed by the PIR File Creation process.

The following table describes selected fields on the PIR Payments Processing form.

PIR Payments Processing Form Description
Field Name Description
Payment Method Identifies PIR Processing is for Check payments.
Payment Date Payment Date for Payment Process Request querying.
Agency Location Code NTDO Disbursement ALC.
Payment Process Request Payment Process Request(s) for the entered Payment Method, Payment Date, and Agency Location Code.
Payment Process Profile Payment Process Profile for the Payment Process Request.
Amount Payment Amount for the Payment Process Request.
Batch Number Batch Number Assigned to the Payment Process requests during the PIR File Creation process.