Federal payments disbursed through Treasury must meet Treasury specific requirements and formats. This chapter describes setup required to process payments through the Treasury Secure Payment System (SPS) and Payment Application Manager (PAM) bulk File, as well as setup required to generate the PIR Standard Reporting Format (SRF) file for Non-Treasury Disbursing Office (NTDO) check payments.
The Payment Type Mapping window is to map Pay Groups to Payments Types. It also defines valid Payment formats (Check or Electronic) for each Pay Group.
Descriptions of the window data elements are:
Header:
The Payment Format list of values identifies if the mapping is for SPS, PAM, or PIR.
Line Level Attributes:
The Pay Group list of values is used to select a Pay Group for mapping.
The Payment Type list of values (Employee and Vendor) is used to select a Payment Type to map to the Pay Group. Either a Vendor or Employee Payment Type can be mapped to the Pay Group but not both.
The check boxes are used to identify the payment formats that are valid for the Pay Group (for example Check, PPD/CCD, IAT, and CTX). At least one check box must be selected for each Pay Group. No more than one Electronic (PPD/CCD, IAT, or CTX) payment format can be selected for a Pay Group. The CTX check box does not apply to the SPS Payment Formats. If the PPD/CCD check box is selected, the Pay Group is valid for:
PPD if an Employee Payment Type is defined for the Pay Group.
CCD if a Vendor Payment Type is defined for the Pay Group.
PIR Pay Groups are applicable only to the Check Payment format.
The SPS file format includes capture of the componentized TAS and BETC.
Payment Formats for the new SPS file are:
SPS ACH Payment format
SPS Check Payment format
When submitting Payment Batches using the new SPS Payment Formats, the Bank Account entered on Payment Batches form should be defined with a GWA-compliant ALC. When submitting Payment Batches using the old Payment Formats, the Bank Account entered on Payment Batches form should be defined with a Non GWA-compliant ALC.
Both the SPS Non GWA-compliant Formats and the SPS GWA-compliant Formats are accepted by Treasury until October 1, 2014 at which time all SPS Payments must be GWA-compliant to be accepted by Treasury
This PAM file format replaces and consolidates the older Bulk File payment formats. In addition to consolidating the various bulk file formats into one file format, PAM also allows capture of the componentized TAS and BETC. Payment Formats for this new PAM file are:
PAM ACH Payment format
PAM Check Payment format
The PAM file formats accommodates both GWA-compliant payments as well as non GWA-compliant payments. If a Payment Batch is submitted with a Bank Account defined with an ALC that is GWA-compliant, componentized TAS/BETC records are included on the PAM file. If a Payment Batch is submitted with a Bank Account defined with an ALC that is not GWA compliant, TAS/BETC records are not included. As of October 1, 2014 all PAM payment submitted to Treasury must be GWA-compliant.
The PIR Standard Reporting Format (SRF) is the input file specification that agencies are required to use to submit detailed payment and accounting data to the PIR. The SRF defines the data elements and validation rules that all Non Treasury Disbursing Offices (NTDO) must use to report issued payments and associated TAS/BETC information. The PIR serves as the only vehicle available to NTDOs for reporting TAS/BETC information to FMS and the SRF is the mechanism through which this occurs. Once processed and stored by the PIR, PIR forwards the required TAS/BETC information onto GWA. The enhancements provide the capability to create the PIR file for check payments only.
Prerequisites for payment Processing For both SPS and PAM file formats are:
Ensure all needed BETCs are defined on the Define Business Event Type Codes window.
Ensure all Agency TAS' are mapped to appropriate BETCs on the TAS/BETC Mapping window.
Ensure ALCs that are GWA-compliant are defined accordingly on the Agency Location Code window.
For SPS, the following steps need to be performed:
Ensure SPS Pay Groups are mapped to Payment Types and appropriate payment formats (Check, CCD/PPD, or IAT) on the Payment Mapping window.
Ensure internal Bank Accounts with ALCs that are GWA-compliant are defined with Payables Documents that have Payment Formats of:
SPS ACH Payment format
SPS Check Payment Format
When submitting a SPS payment batch that has a Bank Account selected with a GWA-compliant ALC, ensure all open invoices for the Pay Group selected have BETCs defined on each invoice distribution.
For PAM, the following steps need to be performed after this patch has been applied:
Ensure PAM Pay Groups are mapped to Payment Types and appropriate payment formats (Check, CCD/PPD, IAT, or CTX) on the Payment Mapping window.
Ensure internal Bank Accounts with ALCs that are GWA-compliant are defined with Payables Documents that have Payment Formats of:
PAM ACH Payment format
PAM Check Payment Format
When submitting a PAM payment batch that has a Bank Account selected with a GWA-compliant ALC, ensure all open invoices for the Pay Group selected have BETCs defined on each invoice distribution.
For PIR, the following steps need to be performed:
Ensure PIR Pay Groups are mapped to Payment Types and payment format of Check on the Payment Mapping window.
Ensure applicable internal Bank Accounts ALCs are defined with Disbursing Type of NTDO.