Some common scenarios where documents such as receipts and invoices need to be processed after the supplier changes have taken place in a document. That is, modifications have been created for awards or IDVs that have receipts or invoices created as part of the procurement cycle. In the event that a supplier change has been effected on the award or IDV that has invoices or receipts, the user performing the Supplier Change has the onus in any issues that may arise in the processing of the invoices and receipts as a result of supplier changes are resolved, or will be able to be resolved, prior to changing the supplier on an approved contract document..
| Scenario | Documents Impacted | Possible Resolution |
|---|---|---|
| Unmatched Receipts (unmatched to Invoices) exist | Award or IDV, Receipts, Invoices | Receipts need to be returned to the original supplier and new receipts need to be created for the new vendor. The other alternative is to perform only a two-way matching on the invoices. |
| Receipts with matched Invoices that need to be returned to the vendor | Award or IDV, Receipts, Invoices | User should use the Return to Vendor or Miscellaneous Issue processes to return the goods to the vendor. |
| Unpaid (and matched) Invoices | Award or IDV, Receipts, Invoices | Users can use the regular invoice payment feature or the third party invoice payment feature available in Oracle Payables to pay these invoices either to the new or old vendor. |
| Unmatched invoices (not yet received) | Award or IDV, Receipts, Invoices | Ensure that the invoices are received from the new vendor only. If the invoices are to be received are from the old vendor, the supplier change process should not be performed, unless those invoices are received and matched. If the supplier is changed, there will be issues during matching and only two-way matching will be possible. |