The Receipts Workbench illustration is a graphical representation of the windows in the Receipts Workbench and their relationship to each other. The following table describes these relationships:
| From the Receipts Workbench window... | You can navigate to the following windows... |
|---|---|
| Find Receipt Batches | Receipt Batches Summary |
| Receipt Batches Summary | Receipt Batches, Receipts |
| Find Receipts | Receipts |
| Receipts | Confirm, Reverse, Search and Apply, Applications, Distributions |
| Search and Apply | Applications |
| Applications | Chargebacks, Adjustments |
| Find Receipts Summary | Receipts |
The Receipts Workbench illustration also shows information for Remittance Windows and AutoLockbox Windows. The Remittance Windows are used to send information to banks. The AutoLockbox windows are used to receive transmissions from banks. The information that is sent or received through these windows can be accessed through the main Receipt windows, but there is no direct connection to the Receipts Workbench.
The Remittance Windows contain AutoCreate and Manual Create functions which are used to create new remittance batches. You can also approve and format a remittance batch using the Remittances window.
The Receipts Workbench diagram shows additional functions that you can perform using the Receipt Batches Summary window. If the Batch Type is Automatic, you can Approve, Format, and Maintain batches. If the Batch Type is Manual Quick, you can Review Receipts, allocate the receipts to multiple transactions, and Post QuickCash. If the Batch Type is Manual Regular, you can Add, Delete, or Review Receipts.
The Transactions Workbench illustration is a graphical representation of the windows in the Transaction Workbench and their relationship to each other. The following table describes these relationships:
| From the Transactions Workbench window... | You can navigate to the following windows... |
|---|---|
| Transactions Batches Summary | Transaction Batches, Transactions Summary |
| Transaction Batches | Transactions, Transactions Summary |
| Transactions | Freight, Distributions, Tax, Installments, Copy Transactions, Credit Transactions, Sales Credits, Lines, Balances, Adjustments, Transaction Overview |
| Transactions Summary | Freight, Distributions, Tax, Installments, Copy Transactions, Credit Transactions, Sales Credits, Lines, Balances, Adjustments, Transaction Overview |
| Lines | Sales Credits, Freight, Tax, Distributions |
The Collections Workbench illustration is a graphical representation of the windows in the Collections Workbench and their relationship to each other. The following table describes these relationships:
| From the Collections Workbench window... | You can navigate to the following windows... |
|---|---|
| Find Scheduler | Scheduler |
| Scheduler | Transaction Overview, Customer Account, Account Details, Customer Calls |
| Account Details | Transaction Overview, Call, Dunning History, Adjustments, Balances, Activities, Transactions (via Details button), Dispute History |
| Activities | Receipts (via Details button), Transactions (via Details button) |
| Customer Calls | Customer Account, Actions, Topics |
| Find Customer Account | Customer Account |
| Customer Account | Account Overview, Release/Credit Hold, Customer Workbench, Customer Calls, Aging, Correspondence, Account Details |
| Aging | Account Details |
| Correspondence | Account Details, Call, Print Statement, Print Dunning |
This illustration shows how you use an import program to format and load data from a feeder system into the AutoInvoice Interface tables. The AutoInvoice Interface tables are:
RA_INTERFACE_SALESCREDITS
RA_INTERFACE_DISTRIBUTIONS
RA_INTERFACE_LINES
You then run the AutoInvoice Interface program to validate your imported data and transfer the data to the tables within Oracle Receivables, or to the RA_INTERFACE_ERRORS table for data that was not properly validated.
This illustration shows how you can use the Bill in Advance invoicing rule to recognize your receivable immediately. For example, you receive an invoice payment for $3,000. The invoicing rule is Bill in Advance, and the accounting rule is 3 Month Fixed Duration. Over the course of three months, your accounting entries would be as follows:
| Account | Debit | Credit |
|---|---|---|
| Receivables | $3,000 | |
| Unearned Revenue | $3,000 | |
| Unearned Revenue | $1,000 | |
| Revenue | $1,000 |
| Account | Debit | Credit |
|---|---|---|
| Unearned Revenue | $1,000 | |
| Revenue | $1,000 |
| Account | Debit | Credit |
|---|---|---|
| Unearned Revenue | $1,000 | |
| Revenue | $1,000 |
This illustration shows how you can use the Bill in Arrears invoicing rule to record your receivable at the end of the revenue recognition schedule. For example, you receive an invoice payment for $3,000. The invoicing rule is Bill in Arrears, and the accounting rule is 3 Month Fixed Duration. Over the course of three months, your accounting entries would be as follows:
| Account | Debit | Credit |
|---|---|---|
| Unbilled Receivables | $1,000 | |
| Revenue | $1,000 |
| Account | Debit | Credit |
|---|---|---|
| Unbilled Receivables | $1,000 | |
| Revenue | $1,000 |
| Account | Debit | Credit |
|---|---|---|
| Unbilled Receivables | $1,000 | |
| Revenue | $1,000 | |
| Receivables | $3,000 | |
| Unbilled Receivables | $3,000 |
This illustration shows the life cycle of a note receivable.
You create a note receivable.
You can either remit the note to the bank for deposit or factoring, or you can return the note. If you return the note, go to step 3. If you remit the note, go to step 4.
To return the note, you can either exchange or repurchase the note. Go to step 1.
After you remit the note, the note reaches maturity. Go to step 5.
When the note reaches maturity, the amount should clear the bank. If the amount did not clear the bank, go to step 6. If the amount cleared the bank, go to step 7.
If the amount did not clear the bank, the note is delinquent. Go to step 3.
If the amount did clear the bank, you can clear the note or eliminate risk by running the Automatic Clearing program.
This illustration provides an overview of the Automatic Receipts and Remittance processes.
First, you flag the transactions that you want the Automatic Receipts process to pay by assigning a receipt method with an associated receipt class that has an Automatic creation method.
When you run the Automatic Receipts program, Receivables creates receipts to close out all completed transactions that meet the selection criteria. Receivables also lets you update, delete, and approve the receipts that were selected. You can also optionally format your automatic receipts onto paper to send to your customer for confirmation or notification before remitting them to your bank on either paper or magnetic media.
The next step in the process involves confirming your automatic receipt batches, if required, to indicate that your customer has reviewed each receipt and agrees that the payment information is correct.
After confirmation, you create remittance batches to select automatic receipts for remittance to your bank to initiate the transfer of funds from your customer's account to your account as payment for the transactions that were previously closed by these receipts. You can create unapproved, approved, or approved and formatted remittance batches, which you then send to your bank.
When you receive your bank statement, you can then reconcile your receipts. You can optionally submit the Automatic Clearing program to automatically clear remitted receipts and clear or risk eliminate factored receipts in Receivables.
The following table lists reports that you can use to manage the automatic receipt, remittance, and clearance processes. It also indicates when each needs to be run to help you manage the automatic receipts process most effectively.
| Activity Step | Run the following report... |
|---|---|
| 1. Enter Invoices | Invoices Awaiting AutoReceipt |
| 2. Create Automatic Receipts | Invoices Awaiting AutoReceipt, Automatic Receipt Batch Management |
| 3. Approve Automatic Receipts | Invoices Awaiting AutoReceipt, Automatic Receipt Batch Management |
| 4. Format Automatic Receipts | Invoices Awaiting AutoReceipt, Receipts Awaiting Confirmation |
| 5. Confirm Automatic Receipts | Receipts Awaiting Remittance |
| 6. Create Remittances | Receipts Awaiting Remittance, Remittance Batch Management |
| 7. Approve Remittances | Remittance Batch Management, Receipts Awaiting Clearance |
| 8. Format Remittances | Receipts Awaiting Clearance, Bank Risk, Remittance Batch Management |
| 9. Reconcile Receipts | Bank Risk, Remittance Batch Management, Receipt Journal |
| 10. Eliminate Risk | Receipt Journal |
This illustration shows the differences between a consolidated statement for two bill-to sites (San Francisco and California) and the site-specific statements for these two sites.
The consolidated statement shows how Receivables displays subtotals for each of the customer's bill-to sites. Cross-site and cross-customer receipts are displayed below the unapplied receipts for each bill-to site. On-account or unapplied receipts with no location are printed on a separate page of the consolidated statement. The consolidated statement contains a summary page at the end of the report with summarized subtotals by currency for each of the customer's bill-to sites.
The site-specific statements show how Receivables prints a separate statement for each bill-to site. Each statement shows all the transactions relating to that site, subtotaled by currency. Cross-site and cross customer receipts are displayed below the unapplied receipts for each bill-to site.