PeopleSoft Receivables 9.1 PeopleBook

PeopleSoft Receivables Preface

This preface discusses:

PeopleSoft products.
PeopleSoft application fundamentals.
Pages with deferred processing.
Common elements used in this PeopleBook.
PeopleBooks and the Online PeopleSoft Library

Note. This PeopleBook documents only page elements that require additional explanation. If a page element is not documented with the process or task in which it is used, then it either requires no additional explanation or is documented with the common elements for the section, chapter, or PeopleBook.

Oracle's PeopleSoft Products

This PeopleBook refers to these Oracle products:

PeopleSoft Billing.
PeopleSoft Cash Management.
PeopleSoft Contracts.
PeopleSoft General Ledger.
PeopleSoft Order Management.
PeopleSoft Payables.
PeopleSoft Project Costing.
PeopleSoft Promotions Management.
PeopleSoft Purchasing.
PeopleSoft Receivables.

PeopleSoft Application Fundamentals

The PeopleSoft Receivables PeopleBook provides you with implementation and processing information for the PeopleSoft Receivables system. However, additional, essential information describing the setup and design of the system resides in companion documentation. The companion documentation consists of important topics that apply to many or all Oracle applications across the PeopleSoft Financials, PeopleSoft Enterprise Service Automation, PeopleSoft Asset Lifecycle Management, and PeopleSoft Supply Chain Management product lines. You should be familiar with the contents of these PeopleBooks.

The following companion PeopleBooks apply specifically to PeopleSoft Receivables:

PeopleSoft Application Fundamentals PeopleBook.
PeopleSoft Global Options and Reports PeopleBook.
PeopleSoft Order to Cash Common Information PeopleBook.
PeopleSoft Banks Setup and Processing PeopleBook.
PeopleSoft Commitment Control PeopleBook.

Pages with Deferred Processing

Several pages in PeopleSoft Receivables operate in deferred processing mode. Most fields on these pages are not updated or validated until you save the page or refresh it by clicking a button, link, or tab. This delayed processing has various implications for the field values that are on the page—for example, if a field contains a default value, any value that you enter before the system updates the page overrides the default. Another implication is that the system updates quantity balances or totals only when you save or otherwise refresh the page.

See the guidelines for designing pages in the PeopleTools PeopleBook: PeopleSoft Application Designer Developer's Guide.

PeopleBooks and the PeopleSoft Online Library

A companion PeopleBook called PeopleBooks and the PeopleSoft Online Library contains general information, including:

Understanding the PeopleSoft online library and related documentation.
How to send PeopleSoft documentation comments and suggestions to Oracle.
How to access hosted PeopleBooks, downloadable HTML PeopleBooks, and downloadable PDF PeopleBooks as well as documentation updates.
Understanding PeopleBook structure.
Typographical conventions and visual cues used in PeopleBooks.
ISO country codes and currency codes.
PeopleBooks that are common across multiple applications.
Common elements used in PeopleBooks.
Navigating the PeopleBooks interface and searching the PeopleSoft online library.
Displaying and printing screen shots and graphics in PeopleBooks.
How to manage the locally installed PeopleSoft online library, including web site folders.
Understanding documentation integration and how to integrate customized documentation into the library.
Application abbreviations found in application fields.

You can find PeopleBooks and the PeopleSoft Online Library in the online PeopleBooks Library for your PeopleTools release.

Common Elements Used in This PeopleBook

Account	ChartField that identifies the nature of a transaction for corporate accounts.
Activity ID	ChartField value that represents the activity ID for an individual task or event in a project in PeopleSoft Project Costing that is associated with the item. This field is available only if you have PeopleSoft Project Costing.
Accounting Date	Date for accounting entries for an activity.
Affiliate	ChartField used to map transactions between business units when using a single interunit account.
(NLD) AG Number (acceptgiro reference number)	Acceptgiro reference number assigned to the item or invoice when you ran the Statements process (AR_STMTS) or the AR Dunning process (AR_DUNNING) for business units enabled for acceptgiro processing. When you print an invoice in Billing, the system also assigns an acceptgiro reference number to the invoice. Note. Each time that you run the Statements process or the AR Dunning process, the system overwrites the reference number if the item is included on a new statement or dunning letter. So, it is possible that the bank could pay for the item using a different reference number.
Alt Acct (alternate account)	ChartField that identifies the nature of a transaction for statutory accounts. This field appears only if you enable the Alternate Account option for your organization and for the general ledger business unit.
Analyst or Credit Analyst	Individual who is assigned to an item or customer to manage credit.
AR Dist (Receivables distribution code)	Distribution code that defines the Receivables account for a transaction's distribution lines.
AR Specialist (Receivables specialist)	Individual who is assigned to manage deduction and disputed items.
Attachment	Click this link to add, delete, and view attachments. When adding large attachments, you should save the transaction before adding the attachment.
Balance	Amount of an item that is still open (unpaid).
Bill of Lading	Bill of lading number for a shipment.
Broker ID	Identifier code for the individual who negotiates a promotion deal. A broker is a customer to whom you assign the broker role.
Budget Ref (budget reference)	ChartField that identifies unique control budgets when individual budgets share budget keys and overlapping budget periods.
Business Unit	An identification code that represents a high-level organization of business information. You can use a business unit to define regional or departmental units within a larger organization.
Carrier ID	Unique identifier for the shipping carrier.
Category	ChartField value that represents the category for a project transaction in PeopleSoft Project Costing. A category further defines a source type. For example, if you have a source type of labor, you might have categories for architect labor, carpenter labor, and plumber labor. This field is available only if you have PeopleSoft Project Costing.
Chartfield 1 to Chartfield 3	ChartFields that you configure to meet your organization's requirements.
Claim Number	Debit memo number that the customer sent you for a deduction.
Class	ChartField that identifies a particular appropriation when you combine it with a Fund, DeptID, Program Code, and Budget Reference ChartFields. Group of customers in a trade, such as grocers or mass merchandisers.
Collection Code	Code to identify a collection agency or reason.
Collector	Individual assigned to a customer or item to manage collections.
Contract Number	Contract number that is associated with an invoice. For deduction items, it is the contract number that is associated with the original invoice.
Currency	Code that identifies the type of currency for an amount, such as USD or EUR.
Customer	Customer ID and name for an item or payment.
Days Late	Displays the difference between the due date and the current date, not including grace days.
Deduction Reason	Code that identifies the reason that a customer took a deduction.
Dept (department)	ChartField that indicates who is responsible for or affected by the transaction.
Description	Freeflow text up to 256 characters.
Dispute Reason	Code that identifies the reason that an item is in dispute.
Division	Geographic area within an organization.
Document Sequence or Document Sequencing	Click to open a page where you can enter document sequencing information. This option is available only if you enable the document sequencing feature for the General Ledger business unit.
Effective Date	Date on which a table row becomes effective; the date that an action begins. For example, if you want to close out a ledger on June 30, the effective date for the ledger closing would be July 1. This date also determines when you can view and change the information. Pages and batch processes that use the information use the current row. See PeopleTools PeopleBook: PeopleSoft Applications User's Guide.
Entry Event	Code that identifies the entry event definition that is used to create supplemental accounting entries for the transaction. You define these codes on the Entry Event Code Def'n page.
Entry Reason	The reason that is associated with an item that defines which accounting entries to generate and can be used for reporting purposes.
Entry Type	ID that identifies the type of activity, such as invoice or pay an item.
Exchange Rate	Rate that is used for currency conversion.
Family	Identifier that defines inventory items at a high level. Examples include computer items and office furniture.
Fund	ChartField that represents structural units for education and government accounting. Can also represent a divisional breakdown in your organization.
Fund Affiliate	ChartField that is used to correlate transactions between funds when using a singe intraunit account.
Group ID	ID that is used to identify a group of items. The system assigns the ID when you generate the group.
Group Type	ID that identifies the transaction type for a group of items, such as a payment group or a billing group.
Invoice	Original invoice that is associated with the item in the billing system.
Item ID	Unique ID to identify an item.
Item Status	Current status for an item. Valid values are: Closed: The item is paid in full. Open: The item has a balance due.
Language or Language Code	The language in which you want the field labels and report headings of the reports to print. The field values appear as you enter them. Language also refers to the language that is spoken by a customer or user.
Letter of Credit ID	Identifier for a letter of credit that is associated with an item.
Line	Line number of a separate item that is associated with a single invoice in the billing system. It also may be an item that was split from a deduction or disputed item in Receivables.
Merchandising Type	A type of activity for a promotion that is funded from discretionary funds. You must specify the merchandising type for a promotion to update the fund in Promotion Management.
Oper Unit (operating unit)	ChartField that is used to identify a location, such as a distribution warehouse or sales center.
Operating Unit Affiliate	ChartField that is used to correlate transactions between operating units when using a singe intraunit account.
Order Number	Order number that is associated with the original invoice in the billing system.
Payment ID	Identifier for the payment. If the payment ID is on an item page, it is the ID of the payment that paid for the item.
Payment Method	The default payment method for items. Options are: Cash, Credit Card, Electronic Funds Transfer, Check, Direct Debit, Draft, and Giro - EFT.
PC Bus Unit (Project Costing business unit)	Code that is used to identify the PeopleSoft Project Costing business unit for a project that is associated with an item. This field is available only if you have PeopleSoft Project Costing.
PO (purchase order number)	Purchase order number that is associated with the original invoice in the billing system.
Process Frequency or When	Designates the appropriate frequency in the Process Frequency group box: Once: Executes the request the next time that the batch process runs. After the batch process runs, the process frequency is automatically set to Don't Run. Always: Executes the request every time that the batch process runs. Don't Run: Ignores the request when the batch process runs. See PeopleTools PeopleBook: PeopleSoft Process Scheduler.
Process Monitor	This link takes you to the Process List page, where you can view the status of submitted process requests. See PeopleTools PeopleBook: PeopleSoft Process Scheduler.
Product	ChartField that captures additional information that is useful for profitability and cash flow analysis by product sold or manufactured.
Program	ChartField that identifies groups of related activities, cost centers, revenue centers, responsibility centers, and academic programs. Tracks revenue and expenditures for programs.
Project	ChartField that captures information for project or grants accounting.
Promotion Code	Identifier that you assign to the promotion deal in your promotion application.
Rate Type	Rate type that is used to convert item or payment amounts.
Region Code	Sales region that the item belongs to.
Report ID	The report identifier.
Report Manager	This link takes you to the Report List page, where you can view report content, check the status of a report, and see content detail messages (which show you a description of the report and the distribution list).
Revalue Flg (revaluation flag)	Indicates whether the Revaluation Application Engine process (AR04000) revalues the item. Deselect the check box if you do not want to revalue the item.
Run Control ID	A request identification that represents a set of selection criteria for a report or process.
Run	This button takes you to the Process Scheduler request page, where you can specify the location where a process or job runs and the process output format. See PeopleTools PeopleBook: PeopleSoft Process Scheduler.
Sales Person 1	Primary salesperson who is associated with the item.
Sales Person 2	Secondary salesperson who is associated with the item.
SetID	An identification code that represents a set of control table information or TableSets. A TableSet is a group of tables (records) that are necessary to define your company's structure and processing options.
Short Description	Freeflow text up to 15 characters.
Source Type	ChartField value that represents the source type for a project transaction in Project Costing. A source type identifies the purpose of the transaction, for example labor. This field is available only if you have Project Costing.
Statistics Code	ChartField that identifies nonmonetary statistical amounts.
Status	Indicates if a row in a table is active or inactive. You cannot display inactive rows or pages or use them for running batch processes. Use to inactive rather than delete data that you no longer use to maintain an audit trail.
Subcategory	ChartField value that represents the subcategory for a project transaction in Project Costing. A subcategory further defines a category. For example, if you have a category of carpenter labor, subcategories might be standard hours and overtime hours. This field is available only if you have Project Costing.
Terms	Payment terms that define the due date and discount days and amount for an item.
Trade	Type of industry market, such as groceries or hardware.
Unit	Business unit for an item or transaction.
User Amount 1 through User Amount 8	User-defined amount fields.
User Date 1 through User Date 4	User-defined date fields.
User ID	The system identifier for the individual who generates a transaction.
User Text 1 through User Text 10	User-defined text fields.
	Click the Conversations Exist button for an item to review conversation entries that are associated with the item.