PeopleSoft Expenses 9.1 PeopleBook

Oracle's PeopleSoft Expenses Preface

This preface discusses:

PeopleSoft products.
PeopleSoft application fundamentals.
Pages with deferred processing.
Common elements in this PeopleBook.

Note. This PeopleBook documents only page elements that require additional explanation. If a page element is not documented with the process or task in which it is used, then it either requires no additional explanation or it is documented with the common elements for the section, chapter, or PeopleBook.

PeopleSoft Products

This PeopleBook refers to these Oracle's PeopleSoft products:

PeopleSoft Commitment Control
PeopleSoft Expenses
PeopleSoft General Ledger
PeopleSoft Human Resources
PeopleSoft North American Payroll
PeopleSoft Payables
PeopleSoft Project Costing
PeopleSoft Time and Labor

PeopleSoft Application Fundamentals

The PeopleSoft Expenses PeopleBook provides you with implementation and processing information for your PeopleSoft Expenses system. However, additional, essential information describing the setup and design of your system resides in companion documentation. The companion documentation consists of important topics that apply to many or all Oracle's PeopleSoft applications across the Financials, Service Automation, and Supply Chain Management product lines. You should be familiar with the contents of these PeopleBooks.

The following companion PeopleBooks apply specifically to PeopleSoft Expenses:

PeopleSoft Application Fundamentals PeopleBook
PeopleSoft Global Options and Reports PeopleBook
PeopleSoft Banks Set Up and Processing PeopleBook
PeopleSoft Commitment Control PeopleBook
PeopleSoft Supply Chain Management Integration PeopleBook

Pages With Deferred Processing

Pages in PeopleSoft Expenses generally operate in deferred processing mode. Most fields on these pages are not updated or validated until you save the page or refresh it by clicking a button, link, or tab. This delayed processing has various implications for the field values on the page; for example, if a field contains a default value, any value that you enter before the system updates the page overrides the default. Another implication is that the system updates quantity balances or totals only when you save or otherwise refresh the page.

PeopleBooks and the PeopleSoft Online Library

A companion PeopleBook called PeopleBooks and the PeopleSoft Online Library contains general information, including:

Understanding the PeopleSoft online library and related documentation.
How to send PeopleSoft documentation comments and suggestions to Oracle.
How to access hosted PeopleBooks, downloadable HTML PeopleBooks, and downloadable PDF PeopleBooks as well as documentation updates.
Understanding PeopleBook structure.
Typographical conventions and visual cues used in PeopleBooks.
ISO country codes and currency codes.
PeopleBooks that are common across multiple applications.
Common elements used in PeopleBooks.
Navigating the PeopleBooks interface and searching the PeopleSoft online library.
Displaying and printing screen shots and graphics in PeopleBooks.
How to manage the locally installed PeopleSoft online library, including web site folders.
Understanding documentation integration and how to integrate customized documentation into the library.
Application abbreviations found in application fields.

You can find PeopleBooks and the PeopleSoft Online Library in the online PeopleBooks Library for your PeopleTools release.

Common Elements Used in This PeopleBook

Account	ChartField that identifies the nature of a transaction for corporate accounts. This is a delivered PeopleSoft ChartField, specific use of which is typically defined by your organization during implementation of General Ledger.
Activity ID	Activity ID assigned to the individual tasks or events you want to update in a project.
Affiliate	ChartField used to map transactions between business units when using a single interunit account.
As of Date	The last date for which a report or process includes data.
Attachment	Click this link to add or view attachments for My Wallet entries, travel authorizations, cash advances, and expense reports. For examples of how to view attachments and how to attach a document to a transaction: See Understanding Attachments.
Business Unit	An identification code that represents a high-level organization of business information. You can use a business unit to define regional or departmental units within a larger organization.
Class	ChartField used to identify a unique appropriation budget key. This is a delivered PeopleSoft ChartField, specific use of which is typically defined by your organization during implementation of General Ledger.
Department	ChartField that indicates who is responsible for or affected by the transaction.
Description	Free form text up to 60 characters.
Deselect All	Click this button to remove all check marks on the page.
Effective Date	Date on which a table row becomes effective; the date that an action begins. For example, if you want to close out a ledger on June 30, the effective date for the ledger closing would be July 1. This date also determines when you can view and change the information. Pages or panels and batch processes that use the information use the current row. See PeopleTools PeopleBook: PeopleSoft Applications User's Guide, "Working with Pages," Using Effective Dates
(Embedded Help)	Click the Embedded Help icon to open up a secondary window with information about this page or section. Embedded help can provide information about specific fields and point the user to additional help. See PeopleTools PeopleBook: PeopleSoft Application Designer Developer's Guide for more information on creating and modifying embedded help.
EmplID (employee ID)	Unique identification code for an individual associated with your organization.
Fund	An accounting entity established for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. This is a delivered PeopleSoft ChartField, specific use of which is typically defined by your organization during implementation of General Ledger.
Fund Affiliate	ChartField used to correlate transactions between funds when using a single intraunit account.
Language or Language Code	The language in which you want the field labels and report headings of your reports to print. The field values appear as you enter them. Language also refers to the language spoken by an employee, applicant, or non-employee.
Operating Unit	ChartField used to identify a location, such as a distribution warehouse or sales center.
PC Business Unit	Business unit assigned to the project in PeopleSoft Project Costing.
Process Frequency	Select the appropriate frequency from the drop-down box: Process Once: Executes the request the next time the batch process runs. After the batch process runs, the process frequency is automatically set to Don't Run. Don't Run: Ignores the request when the batch process runs. Always Process: Executes the request every time the batch process runs.
Process Monitor	This link takes you to the Process List page, where you can view the status of submitted process requests. See PeopleTools PeopleBook: PeopleSoft Process Scheduler, "Understanding PeopleSoft Process Scheduler."
Product	ChartField that captures additional information useful for profitability and cash flow analysis by product sold or manufactured.
Program	ChartField that identifies groups of related activities, cost centers, revenue centers, responsibility centers, and academic programs. Tracks revenue and expenditures for programs.
Project	ChartField that captures information for project/grants accounting.
Report ID	The report identifier.
Report Manager	This link takes you to the Report List page, where you can view report content, check the status of a report, and see content detail messages (which show you a description of the report and the distribution list). See PeopleTools PeopleBook: PeopleSoft Process Scheduler, "Understanding PeopleSoft Process Scheduler."
Request ID	A request identification that represents a set of selection criteria for a report or process.
Resource Type	Resource category, such as labor, associated with a given cost. Used in conjunction with resource category, resource subcategories, and resource groups in PeopleSoft Project Costing.
Run	This button takes you to the Process Scheduler request page, where you can specify the location where a process or job runs and the process output format. See PeopleTools PeopleBook: PeopleSoft Process Scheduler, "Understanding PeopleSoft Process Scheduler."
Run Control ID	An identification code that identifies the run parameters for a report or process.
Select All	Click this button to select all options on the page.
SetID	An identification code that represents a set of control table information or TableSets. A TableSet is a group of tables (records) necessary to define your company's structure and processing options.
Short Description	Free form text up to 15 characters.
Status	Indicates whether a row in a table is Active or Inactive. You cannot display inactive rows on transaction pages or use them for running batch processes. Inactivate rather than delete data you no longer use in order to maintain an audit trail.
User Defaults	User preferences and defaults used for PeopleSoft Expenses.
User ID	The system identifier for the individual who generates a transaction.