Using Pagelets Enabled by PeopleSoft Payables

This chapter discusses how to:

• Set up PeopleSoft Payables for the PeopleSoft Financials Portal Pack.

• View average days in payables.

• View payables discounts.

• View top payables vendors by expenditure.

Setting Up PeopleSoft Payables for the PeopleSoft Financials Portal Pack

This section provides an overview of setup and lists the page used to set up PeopleSoft Payables for the PeopleSoft Financials Portal Pack.

Understanding Setup

If you are currently using PeopleSoft Payables and want to use the PeopleSoft Payables pagelets in the PeopleSoft Financials Portal Pack, you must schedule and run the Payables CFO Portal Job Application Engine process (AP_CFOP_JOB). The Payables CFO Portal Job process summarizes transaction data by month and converts different currency amounts to the currency specified on the run control. The data is stored in summary tables and appears on pagelets according to your personalized settings.

Note. Run the Payables CFO Portal Job process before customizing personalization pages to obtain field data. Depending on your data volume, it is recommended to run the CFO Portal Job process independent from other processes to minimize data contention.

Page Used to Set Up PeopleSoft Payables for the PeopleSoft Financials Portal Pack

Viewing Average Days in Payables

This section discusses how to:

• View average days in payables.

• Personalize average days.

• View average days information by business unit.

Pages Used to View Average Days in Payables

Viewing Average Days in Payables

Access the Average Days in Payables pagelet. (Click the Personalize Content link on the PeopleSoft homepage and select Average Days in Accounts Payable.)

This pagelet displays the average number of days it takes to pay invoices for the periods specified on the Average Days Personalization page. Average days are determined by calculating the difference between the invoice date and payment date on all paid vouchers for the specified periods.

Click a bar on the graph to view details.

Personalizing Average Days

Access the Average Days in AP Personalization page. (Click the Customize icon on the Average Days in Payables pagelet.)

Business Unit	Enter a business unit or leave the field blank to view average days for all business units. Leave the field blank to view all business units on the Average Days by Business Unit page.
Calendar ID	Select Annually, Monthly, or Quarterly. This will affect the type of period that appears in each Period field.
Year and Period	Define up to three accounting periods to display on the Average Days in Payables pagelet.

Viewing Average Days Information by Business Unit

Access the Average Days by Business Unit page. (Click a bar on the graph displayed on the Average Days in Payables pagelet.)

Note. The Business Unit field on the Average Days in AP Personalization page must be blank in order to access this page.

Click the column headings to sort data in ascending or descending order.

Viewing Payables Discounts

This section discusses how to:

• View payables discounts.

• Personalize payables discounts.

• View discounts by business unit.

Pages Used to View Payables Discounts

Viewing Payables Discounts

Access the Payables Discounts pagelet. (Click the Personalize Content link on the PeopleSoft homepage and select Payables Discounts in Accounts Payable.)

The value of the discount lost or taken can be displayed as a percentage or as an amount. If it is displayed as a percentage, the sum of the percentage lost and the percentage taken is 100 percent.

Click a bar on the graph to view details for a business unit.

Note. You can only drill down to view business unit details if there are multiple business units.

Personalizing Payables Discounts

Access the Discounts Personalization page. (Click the Customize icon on the Payables Discounts pagelet.)

Business Unit	Enter a business unit or leave the field blank to view discounts lost and taken for all business units. Leave the field blank to view all business units on the Discounts by Business Unit page.
Display In	Select Amount or Percentage.
Calendar ID	Select Annually, Monthly, or Quarterly. This will affect the type of period that appears in the Period field.
Year and Period	Define up to three accounting periods to display on the Payables Discounts pagelet.

Viewing Discounts by Business Unit

Access the Discounts by Business Unit page. (Click a bar on the graph displayed on the Payables Discounts pagelet.)

Note. The Business Unit field on the Discounts Personalization page must be blank in order to access this page.

On the Discount Taken / Loss tab, view the total discounts taken and lost for each business unit. Click the Percentage tab to view the percentage of vouchers taken and lost.

Viewing Top Payables Vendors by Expenditure

This section discusses how to:

• View top payables vendors by expenditure.

• Personalize top vendors.

• View top vendor details.

Pages Used to View Top Payables Vendors by Expenditure

Viewing Top Payables Vendors by Expenditure

Access the Top Vendors by Expenditure pagelet. (Click the Personalize Content link on the PeopleSoft homepage and select Top Vendors by Expenditure in Accounts Payable.)

This page displays the top five payables vendors and their amounts sorted from highest to lowest. You can also view total expenditures from additional vendors by clicking the Other Vendor link.

Personalizing Top Vendors

Access the Top Vendors Personalization page. (Click the Customize icon on the Top Vendors by Expenditure pagelet.)

Business Unit	Enter a business unit or leave the field blank to view top vendors for all business units.
Calendar ID	Select a calendar option: Annually, Monthly, or Quarterly.
From Year and To Year	Select the range for which you want to display the data.

Viewing Top Vendor Details

Access the Top Vendors Details page. (Click the name of the vendor or the Details button on the Top Vendors by Expenditure pagelet.)

Change the field values as needed to view details on a different business unit, currency, time period, or vendor. When you click the Search button, the system retrieves and displays vouchers that meet your criteria.