Understanding Staffing Vendors
This chapter provides an overview of staffing vendors and discusses how to:
Identify eligible staffing vendors.
View contractor rates and orders.
Enter vendor invoices.
Process vouchers.
Understanding Staffing Vendors
Staffing vendors supply contractors that may be used to fill a customer staffing order when there are no employees with the required skill set available. Contractors are stored in the human resources database as non-employees. You can enter time for contractors in Oracle's PeopleSoft Pay/Bill Management Rapid Time component or you can enter a vendor invoice directly into PeopleSoft Payables. In either case, an accounts payable voucher may be generated.
You can generate vouchers for two different scenarios:
When contractor time is entered through the PeopleSoft Pay/Bill Management Rapid Time component.
When a vendor sends you an invoice and you enter it directly into PeopleSoft Payables.
When creating vouchers through PeopleSoft Payables, you gain global functionality and other existing Payables processes.
PeopleSoft Pay/Bill Management does not support the PeopleSoft HCM person model: an individual with the same EMPLID having different roles (employee or non-employee) in different job records. Rather, PeopleSoft Pay/Bill Management requires that each EMPLID use only one type of role for all job records.
See Also
Adding Employees and Contractors
Entering and Processing Time for Employees and Contractors
Identifying Eligible Staffing Vendors
This section discusses how to add and maintain eligible vendors.
Page Used to Identify Eligible Staffing Vendors|
Page Name |
Definition Name |
Navigation |
Usage |
|
Staffing, Vendors and Contractors, Identify Eligible Vendors |
Indicate which accounts payable (AP) vendors are staffing vendors who supply you with contractors to associate with assignments. Use this list to select which vendors to reimburse when entering contractor time and generating vouchers. |
Identifying Eligible Staffing VendorsAccess the Identify Eligible Vendors page (Staffing, Vendors and Contractors, Identify Eligible Vendors).
|
Vendor ID |
Enter a vendor. The vendor must have been previously added in the PeopleSoft Payables application. |
|
Name |
Displays the name associated with your selected vendor ID. |
|
Default Location and Description |
Enter a default vendor location that appears on assignments. The vendor location controls much of the default voucher processing. |
Entering Vendor Invoices
When a vendor sends you a bill, you can enter a voucher directly into Payables.
This section discusses how to:
Enter invoice information.
Enter payment information.
Pages Used to Enter Vendor Invoices|
Page Name |
Definition Name |
Navigation |
Usage |
|
Accounts Payable, Vouchers, Add/Update, Quick Invoice Entry |
Enter required and optional invoice header, line, and distribution information. |
||
|
Click the Payments link on the Quick Invoice page. |
Enter any specific payment information. |
Entering Invoice Information
Access the Quick Invoice page (Accounts Payable, Vouchers, Add/Update, Quick Invoice Entry).
For a description of the fields and uses of this page, refer to the PeopleSoft Payables 9.1 PeopleBook.
See Also
Entering Payment InformationAccess the Payment Details page (Click the Payments link on the Quick Invoice page).
The PeopleSoft Payables 9.1 PeopleBook discusses the fields and use of this page.
See Also
Processing Vouchers
This section discusses how to:
Automatically create vouchers for time reported by non-employees (contractors).
Build vouchers in PeopleSoft Payables.
Post vouchers in PeopleSoft Payables.
Use the AP to Projects Application Engine.
Pages Used to Process Vouchers|
Page Name |
Definition Name |
Navigation |
Usage |
|
Staffing, Vendors and Contractors, Create Voucher for Contractor |
Submit payable time for non-employees (contractors) to PeopleSoft Payables to create vouchers. This process moves time entries for contractors from the PROJ_RESOURCE table to the VOUCHER staging table. Note. The non-employee time records are sent from Time and Labor to the Project Resources table when the non-employee time is approved. |
||
|
Accounts Payable, Batch Processes, Vouchers, Voucher Build |
Build vouchers in PeopleSoft Payables. Create a run control for the Voucher Batch Request Application Engine process. |
||
|
Accounts Payable, Batch Processes, Vouchers, Voucher Posting |
Run the Voucher Posting process (AP_PSTVCHR). |
||
|
Project Costing, Cost Collection, Payables |
Request process for PeopleSoft Project Costing to retrieve approved vouchers from PeopleSoft Payables. |
Creating Vouchers for Contractors
Access the Create Voucher for Contractor page (Staffing, Vendors and Contractors, Create Voucher for Contractor).
|
PC Business Unit |
Select a PeopleSoft Project Costing business unit. |
|
Accounting Date From |
Specify the start date for the contractor time to be included in the voucher. |
|
Accounting Date To |
Specify the end date for the contractor time to be included in the voucher. |
|
Vendor ID Options |
Submit time for all vendors or select a specific vendor. Values include:
|
Building Vouchers in PeopleSoft Payables
Access the Voucher Build page (Accounts Payable, Batch Processes, Vouchers, Voucher Build).
The PeopleSoft Payables 9.1 PeopleBook describes the fields and use of this page.
|
Voucher Build Interfaces |
Select Pay/Bill Management to build vouchers for PeopleSoft Pay/Bill Management contractors. |
See Also
Running Voucher and Payment Posting
Posting Vouchers in PeopleSoft Payables
Access the Voucher Posting Request page (Accounts Payable, Batch Processes, Vouchers, Voucher Posting).
The PeopleSoft Payables 9.1 PeopleBook describes the fields and use of this page.
See Also
Running Voucher and Payment Posting
Using the AP to Projects Application Engine
Access the Payables page (Project Costing, Cost Collection, Payables).
The PeopleSoft Project Costing 9.1 PeopleBook describes the fields and use of this page.
See Also
Integrating with PeopleSoft Payables