Changing Employee Salaries When No Allocated Budget Exists

This chapter provides an overview of the change employee salary process, lists prerequisites, and discusses how to:

Click to jump to parent topicUnderstanding the Change Employee Salary Process

eCompensation Manager Desktop provides three self service transactions that improve the efficiency for changing employee salaries:

To complete the salary change process, a manager:

  1. Accesses the Request Ad Hoc Salary Change page.

    The system displays a list of the manager's direct reports.

  2. Selects one or more employees.

  3. Enters information about the salary change.

  4. Submits the request.

    The system either updates the job compensation records or sends notifications to the approving managers.

The approving manager:

  1. Accesses the Approve Ad Hoc Salary Change page.

     

  2. Approves or denies the salary change for one or more employees.

    The details of the salary change cannot be altered. However, the approving manager can enter a comment regarding the salary change.

Note. Using the View Ad Hoc Chg Status page, managers can check on the status of the request. If an administrator needs to process the data, they can access the Workflow Inquiry page.

Click to jump to top of pageClick to jump to parent topicPrerequisites

Before you can begin the Request Ad Hoc Salary Change process you must:

  1. Activate Workflow.

  2. Set up group build if Group ID is going to be used as the access type for managers requesting salary changes for their direct reports.

  3. Set up the access type for HR_MGR_SALCHANGE on the Direct Reports Setup page.

  4. Define the rules for salary change on the Configuration Options, Notification Setup, and Component Interface Setup pages.

See Also

Setting Up and Working with Group Definitions

Setting Up and Working with Self-Service Transactions

Click to jump to parent topicChanging Employee Salaries When No Allocated Budget Exists

This section discusses how to:

Click to jump to top of pageClick to jump to parent topicPages Used to Change Employee Salaries When No Allocated Budget Exists

Page Name

Definition Name

Navigation

Usage

Select Employees

OPRROWS_MULTI

Manager Self Service, Compensation and Stock, Request Ad Hoc Salary Change, Select Employees

Select employees for whom you want to make salary changes.

Ad Hoc Salary Change

HR_SALCHANGE_MGR

On the Select Employees page, select the check boxes next to the employees whose salary you wish to change.

Click the Continue button.

Enter new salary information for employees.

Select Transaction to Approve

SS_LIST

Manager Self Service, Compensation and Stock, Approve Ad Hoc Salary Change, Select Transaction to Approve

Select the employee for whom you want to approve a salary change.

Approve Ad Hoc Salary Change

HR_SALCHANGE_MGR

From the Select Transaction to Approve page, click the link associated with the employee whose salary change you want to approve.

Managers can view and then approve or deny each employee's salary change request and enter any relevant comments.

View Ad Hoc Salary Change Status

HR_SALCHANGE_STL

Manager Self Service, Compensation and Stock, View Ad Hoc Salary Chg Status, View Ad Hoc Salary Change Status

View the status of a salary change request.

Administer Request

HR_SALCHANGE_ADM

Workforce Administration, Self Service Transactions, Ad Hoc Salary Change Requests, Administer Request

Review and update salary change request statuses.

Click to jump to top of pageClick to jump to parent topicSelecting Employees For Salary Changes

Access the Select Employees page (Manager Self Service, Compensation and Stock, Request Ad Hoc Salary Change, Select Employees).

Select the check boxes associated with the employees whose salary you want to change; click Continue. You can also search for specific employee by clicking the Search for an employee button.

Click to jump to top of pageClick to jump to parent topicRequesting Salary Changes for Employees

Access the Ad Hoc Salary Change page (on the Select Employees page select the check boxes next to the employees whose salary you wish to change. Click the Continue button).

Enter Salary Change Amounts tab

Change Percent

If you want to change the salary amount by a specific percentage amount, enter that amount.

Change Amount

If you want to change the salary amount by a flat amount, enter that amount.

New Amount

If you want to just enter the new salary amount, enter that amount.

Calculate New Total

Click this button to have the system calculate the new total and new annual rate amounts.

View Additional Information tab

View additional salary information for the selected employee, such as Component, Current Amount, Type, and Frequency.

Click to jump to top of pageClick to jump to parent topicSelecting Transactions to Approve

Access the Select Transaction to Approve page (Manager Self Service, Compensation and Stock, Approve Ad Hoc Salary Change, Select Transaction to Approve).

Click the link above the employee's name. The system displays the Approve Ad Hoc Salary Change page.

Click to jump to top of pageClick to jump to parent topicApproving Ad Hoc Salary Changes

Access the Approve Ad Hoc Salary Change page (from the Select Transaction to Approve page, click the link associated with the employee whose salary change you want to approve).

Select either Approve or Deny and then click Save. In addition, you can add a comment in the Comment field before you click Save.

Click to jump to top of pageClick to jump to parent topicViewing Salary Change Transaction Details and Approval Statuses

Access the View Ad Hoc Salary Change Status page (Manager Self Service, Compensation and Stock, View Ad Hoc Salary Chg Status, View Ad Hoc Salary Change Status).

To view more details, click the link above the employee's name. The system displays the View Status of Request page.

Click to jump to top of pageClick to jump to parent topicProcessing Salary Change Requests Submitted by Managers

Access the Administer Request page (Workforce Administration, Self Service Transactions, Ad Hoc Salary Change Requests, Administer Request).

Select one of the radio buttons in the Self Service Admin Choices group box and then click Save. Depending upon your choice, the system:

Click to jump to parent topicHandling Errors or Warnings

To display information about salary change requests, access the Workflow Inquiry page (Workforce Administration, Self Service Transactions, Workflow Inquiry). Enter either an employee ID or select a transaction name. If you select a transaction name, select Ad Hoc Salary Change. This page also provides an audit trail of who made the update to the database.

The Workflow Inquiry page enables administrators to review all transactions that:

See Also

Setting Up and Working with Self-Service Transactions