This chapter provides an overview of grade promotions and discusses how to select and edit promotable employees.
A grade promotion is a grade increase within the same corps. Generally, advancement is on merit. The promoted employees appear on an annual advancement table that is established with the consent of the appropriate committee.
The promotable employee functionality consists of the following steps:
Establishing promotion criteria.
Listing employees that are promotable according to your criteria.
This list is stored, but it can be modified.
Storing and editing the list of promotable employees.
The career administrator can define additional criteria based on previous employee ratings. These changes are made online and are not stored.
This section discusses how to:
Define promotion criteria.
Select promotable employees.
Edit the promotable employee list.
Run the Promotable Employees report.
Define the simulation criteria.
Page Name |
Definition Name |
Navigation |
Usage |
FPMPROMTABL_PNL |
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Define promotion criteria. |
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RUNCTL_FPA800 |
Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Select Promotable Employees, Select Promotable Employees |
Select the promotable employee population by running the Extract Promotable Employees SQR process (FPA800). |
|
FPAEEPROM_PNL |
Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Review Promotable Employees, Promotable Employees |
View details of employees who were selected for promotion. This page displays details of one employee at a time and you can scroll through each employee's information. The second Promotable Employees page in the component displays a summary list of employees selected for promotion. |
|
Promotable Employees |
FPAEEPROMGRID_PNL |
Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Review Promotable Employees, Promotable Employees |
View and edit the list of employees that are selected for promotion. |
RUNCTL_FPAPROM |
Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Promotable Employees Report, Promotable Employees Report |
Run the Promotable Employees report. |
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FPMPROMTABL2_PNL |
|
Define simulation criteria. |
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FPAEEPROM01_PNL |
Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Review Promotable Employees, Decision Aid |
View details of employees who were selected in the promotion simulation. This page displays details of one employee at a time and you can scroll through each employee's information. The second Decision Aid page in the component displays a summary list of employees selected in the promotion simulation. |
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Decision Aid |
FPAEEPROM02_PNL |
Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Review Promotable Employees, Decision Aid |
View the list of employees that are selected in the promotion simulation. |
Access the Promotable Employee Criteria page (Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Define Promotion Rules, Promotable Employee Criteria).
To define promotion criteria:
Enter the grade after promotion in the New Grade field.
Enter the statutory criteria for step and seniority.
Each criterion is optional.
Access the Select Promotable Employees page (Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Select Promotable Employees, Select Promotable Employees).
To create a list of promotable employees, enter the starting date (date of eligibility for promotion) and the grade of origin.
Note. The starting date is the date used to calculate seniority.
The Extract Promotable Employees SQR process (FPA800) creates a list of promotable employees according to statutory criteria. This list is stored, but it can be modified.
Access the Promotable Employees page (Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Review Promotable Employees, Promotable Employees).
Review the list of promotable employees. You can add or delete employees to include in the Promotable Employee report.
Access the Promotable Employees Report page (Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Promotable Employees Report, Promotable Employees Report).
Enter the starting date and run the Promotable Employees report (FP_PROM). This report lists the employees promotable by a given date. You must run the Extract Promotable Employees process (FPA800) before running this report.
Access the Decision Aid page (Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Define Promotion Rules, Decision Aid).
Enter data to refine the selection of promotable employees. Simulation criteria are optional.
The simulation criteria you enter on this page affects the simulation data displayed in the Review Promotable Employees component.
Note. The system never stores the list of employees resulting from the simulation in the database.
Years N-1 Rating, Years N-2 Rating, and Years N-3 Rating |
Enter the minimum rating you want the employee to have received in the previous year (n-1), two years before the current year (n-2), and three years before the current year (n-3). |
Access Mode |
If the civil servant entered the grade of origin by advancement, select Advancement. If the civil servant entered the grade of origin by competition, select Competition. |