PeopleSoft Global Payroll for Hong Kong 9.1 PeopleBook

Setting Up Payslips

This document provides an overview of payslips, lists common elements, and discusses how to:

Create payslip templates.
Attach payslip templates to pay groups.
Create payslip messages.

Understanding Payslips

The design of the payslip feature enables you to create and control payslips so that they display the data that you want and in the format that you want. You can override templates at lower levels, so you do not have to create multiple templates to cover every payslip scenario that you may have.

See Also

Printing and Viewing Payslips

Viewing Delivered Elements

The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for Hong Kong. Instructions for running the query are provided in the PeopleSoft Global Payroll 9.1 PeopleBook.

Description of Processes in Payslip Job

The Payslip page launches a Job (GPKKPYSL) containing two processes in sequence:

The Structured Query Report (SQR) GPHKPY01 prints the payslip report and provides self service related information for ePay if ePay is licensed.
The GP_EPAY Application Engine process uses the payslip report and self service related information provided by the prior processes in this job to create self-service payslips for each payee.

If ePay is not licensed, this process will report that ePay has not been licensed and will complete with success.

See Also

Setting Up View Payslip

Common Elements Used in This Chapter

Sequence	Determines the order in which the payslip elements appear. They appear in ascending order.
Element Name	The earning, deduction, or absence element name from its name page in its respective component.

Creating Payslip Templates

To create payslip templates, use the Templates HKG (GPHK_PSLP_SETUP) component.

This section provides an overview of payslip templates and discusses how to:

Set up payslip templates and accumulators.
Set up payslip earnings and deductions.
Set up payslip absence details.

Understanding Payslip Templates

When designing payslips, you can:

Set the accumulator column labels.
Select the accumulators to appear under the column labels.
Create unlimited numbers of rows of accumulators and set the sequence in which they appear.
Create unlimited sections for earnings and deductions.
Select the absence types that appear.
Use standard or customized element descriptions.
Set delivery options.
Exclude departments or locations from printing at setup level, but override those exclusions at run time.

Pages Used to Create Payslip Templates

Page Name	Definition Name	Navigation	Usage
Accumulators	GPHK_PSLP	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates HKG, Accumulators	Set up delivery and print exclusion options, column headings (labels), and column contents (rows of accumulators).
Earnings and Deductions	GPHK_PSLP1	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates HKG, Earnings and Deductions	Create sections of earnings and deductions, select from three description options, and set the element components (from the calculation rule) that the payslip displays.
Absence Details	GPHK_PSLP2	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates HKG, Absence Details	Add absence entitlements and absence pro rata elements. The payslip displays the current balance of the entitlement or pro rata.

Setting Up Payslip Templates and Accumulators

Access the Accumulators page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates HKG, Accumulators).

Note. Select the tabs that are in the scroll area to access additional views of this page. Fields that are common to all views are documented first.

Payslip ID

Select an ID to attach a single template to multiple pay groups.

Note. Only one template can be attached to a pay group at one time.

Payslip Template Definition

Delivery Option

Determines where the hardcopy payslips are sent. Select from a list of internal type addresses, such as department or location, or external addresses, such as home address and mail address, which are recorded in the payee's personal data record.

Note. Use the Payslip Delivery Option HKG page to override the delivery destination of the printed payslip from the default delivery option that you select here. The Payslip Delivery Option HKG page is effective-dated to enable you to override the delivery option for a period of time.

Exclude Printing, Department List, and Location List

Select Location or Department to exclude the printing of specific departments or locations on your payslips. The corresponding links then become available and enable you to select the specific departments or locations that you don't want to display on the payslips during the print process. You can select multiple locations or departments.

If you want to print a location or department that you previously excluded, you can override this on the Create/Print Payslips HKG page before you run the print process.

Note. If you enter a pay entity as the reprint option on the Create/Print Payslips HKG page and you exclude a location that is part of that pay entity, it is not printed.

Accumulator Labels

Enter the column heading labels for the accumulators that appear across the page on the printed payslip.

Accumulators 1 to 3 Tab

Access the Accumulators 1 to 3 tab.

Sequence

Enter a sequence number to set the order in which the accumulators appear. They appear in ascending order.

Description

Enter a description of each accumulator row.

Accumulator 1, Accumulator 2, and Accumulator 3

Select the accumulators to display for the corresponding column. Accumulator 1 values appear under the column 1 label, accumulator 2 values appear under the column 2 label, and so on.

For example, you might have already have entered a description of sequence 1 and 2 as current and year to date. If you also want to display quarter-to-date accumulated amounts, you must create a new row, give the new row the description value of QTD, and select the accumulators that correspond to the column headings (labels).

Accumulators 4 to 6 Tab

Access the Accumulators 4 to 6 tab.

Set up accumulators 4 to 6 on this tab. This is the same as the Accumulators 1 to 3 tab, except that it doesn't have sequence or description fields because the same sequence number and description apply to all six accumulators in the row.

Accumulators on Printed Payslips

The following diagram shows how column labels, sequences descriptions, and accumulator numbers work together on the printed payslip:

Columns and rows on the payslip in the Pay Summary region

See Also

Overriding Payslip Delivery Options

Setting Up Payslip Earnings and Deductions

Access the Earnings and Deductions page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates HKG, Earnings and Deductions).

Common Page Elements

Description

You can create and name an unlimited number of sections. Create each section by entering a sequence number for it and a name, such as earnings.

You can determine the sequence for the individual earning and deduction elements that appear under these sections.

MPF Section (mandatory provident fund section)

Select to display the following mandatory provident fund (MPF) details on payslips:

Employer mandatory contribution period.
Employee mandatory contribution period.
Total base on which MPF was calculated.
Contribution pay date to trustee.

All of the related information is stored and retrieved from the MPF result table (GPHK_MPF_RSLT).

Element Details Tab

Access the Element Details tab.

Display YTD Units (display year-to-date units) and Display YTD Amount (display year-to-date amount)

Select these check boxes to have the year-to-date units and amounts for each element appear in the payment details region under the heading Year to Date Values.

Element Components Tab

Access the Element Components tab.

Description Type and Description

You can create a custom description of each element. Select the following values for each element:

Custom: A field becomes available that enables you to change the default name of the element. For example, Basic Salary 1.

Description: The default element description appears. For example, Basic Salary.

Element Name: The default system element name appears. For example, BASSAL.

Print Base, Print Percentage, Print Rate, and Print Unit

These check boxes represent the components of the calculation rule for the element. Select the components to show for each earning or deduction on the component. You can select only the components that are in the calculation rule for the element. For example, for earnings with the calculation rule (unit) × (rate), only the unit and rate check boxes are available for entry.

If the component is not in the calculation, the check box is cleared and unavailable for selection.

Note. The amount always appears, so it isn't an option here.

Setting Up Payslip Absence Details

Access the Absence Details page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates HKG, Absence Details).

Select the absence elements to display in the absence section of the payslip and the sequence in which these elements appear.

Use this page the same way that you use the Earnings and Deduction page. Enter a sequence number and an element name, and select one of three descriptions.

Attaching Payslip Templates to Pay Groups

To attach payslip templates to pay groups, use the Link to Pay Group HKG (GPHK_PYGRP_PSLP) component.

This section discusses how to attach payslip IDs to pay groups.

Page Used to Attach Payslip Templates to Pay Groups

Page Name	Definition Name	Navigation	Usage
Link to Pay Group HKG	GPHK_PYGRP_PSLP	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Link to Pay Group HKG, Link to Pay Group HKG	Attach the payslip template to pay groups.

Attaching Payslip IDs to Pay Groups

Access the Link to Pay Group HKG page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Link to Pay Group HKG, Link to Pay Group HKG).

Payslip ID

After you create the payslip, attach the template to pay groups.

Note. You can only attach one template to a pay group at one time.

See Also

Creating Payslip Templates

Creating Payslip Messages

To create payslip messages, use the Messages HKG (GPHK_PSLP_MSG) component.

This section discusses how to create payslip messages.

Page Used to Create Payslip Messages

Page Name	Definition Name	Navigation	Usage
Messages HKG	GPHK_PSLP_EXT	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Messages HKG, Messages HKG Global Payroll & Absence Mgmt, Payslips, Add Payslip Messages HKG, Messages HKG	Create payslip messages and control who receives the messages.

Creating Payslip Messages

Access the Messages HKG page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Messages HKG, Messages HKG).

You can configure text messages that appear on payslips and select the recipient level to which the message is distributed. You can select the following recipient levels:

All employees who are identified in the calendar group.
All payees who are associated with a group build ID.
Employees who are in a specific employee list.

Message Number

Enter the message ID that the system uses to receive the correct message for the correct payees. Arrays and formulas combine to retrieve the correct message. You can enter multiple numbers for multiple messages.

Message Level and Group ID

Select the recipient of the message:

All: All payees that are identified in the calendar group.

Group: All payees that are included in a group that is built by using the Group Build Definition feature in HR (called VC Group Build in Variable Compensation). If you select this value, the Payee Message link becomes unavailable for selection and you can select a group ID.

The HK AR GRP BLD ID array extracts all employees that exist for the group build ID that might also exist for the calendar group ID. This array uses the processing formula HK FM GRP BLD ID. The array extracts all employees from the Group Build result table (GB_GRP_RES_TBL).

Group List: All payees that are in a list that is built by using the Global Payroll Group List feature. If you select this value, the Payee Message link becomes available for selection.

Message

Enter the text of the message that is to appear on selected payslips.

Note. The HK AR PSLP MSG writable array extracts the payslip message level and message. It uses the processing formula HK FM PSLP MSG, which retrieves the correct message for the correct calendar group ID. This array extracts all fields from the payslip message record (GPHK_PSLP_MSG) and writes the message to the writable array result table (GPHK_PSLP_RSLT). The writable array stores data from certain system elements, such as the pay period to and from dates and payslip messages.