PeopleSoft Global Payroll for Malaysia 9.1 PeopleBook

Setting Up Payslips

This chapter provides an overview of payslip setup for Malaysia and discusses how to:

Create payslip templates and messages.
Attach payslip templates to pay groups.

Note. The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for Malaysia. Instructions for running the query are provided in the PeopleSoft Global Payroll 9.1 PeopleBook.

Understanding Payslip Setup

The payslip feature enables you to design payslips so that they display data that you specify in the format that you want. Because you can override templates at lower levels, you do not have to create multiple templates to cover all payslip scenarios.

Creating Payslip Templates and Messages

To set up payslip templates and messages, use the Templates MYS (GPMY_PSLP_SETUP) and Messages MYS (GPMY_PSLP_MSG) components.

This section discusses how to:

Set up payslip templates.
Set up payslip accumulators.
Set up payslip earnings and deductions.
Select payslip absence details.
Set up payslip messages.

Pages Used to Create Payslip Templates and Messages

Page Name	Definition Name	Navigation	Usage
Payslip Setup	GPMY_PSLP	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates MYS, Payslip Setup	Set up delivery and print exclusion options, column headings, and column contents for accumulators.
Earnings and Deduction	GPMY_PSLP1	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates MYS, Earnings and Deduction	Create sections of earnings and deductions, select description options, and set the element components that the payslip displays.
Absence Details	GPMY_PSLP2	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates MYS, Absence Details	Select the absence elements that appear on the payslip and select the description options.
Messages MYS	GPMY_PSLP_EXT	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Messages MYS, Messages MYS	Create messages that appear on payslips. You can control which payslips show the messages.

Setting Up Payslip Templates

Access the Payslip Setup page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates MYS, Payslip Setup).

Payslip ID

Displays the ID of the payslip template. Using this ID, you can attach a single template to multiple pay groups.

Delivery Option

Select an address to receive printed payslips. It can be an internal address (either a location or a department that uses a location address) or an external address (the home address or mail address that appears in the payee's personal data record). You can override the selection that is made here on the Payee Payslip Overrides page, which is effective-dated. In this way, you can override the delivery option for a period of time.

Exclude Printing

Select either Department or Location to exclude departments or locations from the payslip print run. The corresponding link becomes active so that you can select from the department or location lists.

You can override the exclusion on the Print Payslips page before you run the print program.

Note. If you enter a particular pay entity as the print option on the Print Payslips page and you have excluded a location that is associated with the pay entity, the payslip is not printed for that location.

Column 1 through Column 6

Enter the labels to appear on the printed payslip as the column headings for the accumulators. These column labels appear on the payslip under the heading Pay Summary.

Setting Up Payslip Accumulators

Access the Payslip Setup page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates MYS, Payslip Setup).

Accumulators 1 to 3

Sequence	Enter a sequence number to set the order in which the accumulators appear. They appear in ascending order with the lowest number first.
Description	Enter a description for the row.
Accumulator 1 to Accumulator 3	Select the accumulators to appear in the corresponding column. For example, suppose that you enter the description of sequence 1 and 2 as Current and YTD (year to date), respectively. If you also want to display quarter to date (QTD) accumulated amounts, create a new row, give the new row the description QTD, then select the accumulators that correlate to the column headings.
Accumulator 4 to Accumulator 6	Set up accumulators 4 to 6. No Sequence or Description fields are available because the same sequence number and description applies to all six accumulators in the row.

This diagram shows how column numbers, sequences, and accumulator numbers appear on the printed payslip.

Columns and rows on the payslip in the Pay Summary region

See Also

Setting Up Accumulators

Setting Up Payslip Earnings and Deductions

Access the Earnings and Deduction page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates MYS, Earnings and Deduction).

Section Setup

Sequence	Enter a number to determine the order in which the sections appear. The lowest number appears first. You can create an unlimited number of sections.
Description	Enter descriptions that appear as section headings in the payslip region under the heading Payment Details.

Element Details

Select the Element Details tab.

Sequence	Enter a number to determine the order in which the elements appear in the section. The lowest number appears first.
Year To Date Units (year to date units) and Display YTD Amount (display year to date amounts)	Select these options to display the YTD units and amounts for each element in the Payment Details region.

Element Components

Select the Element Components tab.

Description Type

Select one of three descriptions to appear for each earning and deduction row in the Payment Details region of the payslip. Options are:

Custom: A text box appears for you to enter a description.

Description: The element description appears as entered on the name page of the element in its component.

Element Name: The name of the element appears from its name page in its component. It also appears on the Element Details tab.

Print Unit, Print Rate, Print Base, and Print Percentage

Select the components of the element's calculation rule that you want to show for each earning or deduction in the sections.

You can select only the components that are in the element's calculation rule. For example, for an earning with calculation rule Unit × Rate, only the unit and rate check boxes are available for entry.

Note. The amount always appears; therefore, that is not an option here.

See Also

Defining Earning and Deduction Elements

Understanding Definition of Earnings

Understanding Definition of Deductions

Selecting Payslip Absence Details

Access the Absence Details page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates MYS, Absence Details).

Sequence

Enter a number to determine the order in which the elements appear in the section. The lowest number appears first.

Element Name

The system prints the element units, take units, adjustment units, and balance units for each selected entitlement. Data is retrieved from the auto-generated accumulators, beginning with the standard suffixes.

Description Type

Select one of three descriptions to appear for each earning and deduction row in the Payment Details region of the payslip. Options are:

Custom: A text box appears for you to enter a description.

Description: The element's description appears as entered on the element's name page in its component.

Element Name: The element's name appears from its name page in its component. It also appears on the Element Details tab.

See Also

Understanding Absence Rules

Setting Up Payslip Messages

Access the Messages MYS page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Messages MYS, Messages MYS).

Message Number

Enter the message ID that the system uses to obtain the correct message for the payees. Arrays, formulas, and variables combine to produce the right message.

Message Level

Select from the following values:

All: All payees identified in the calendar group.

Group Build: All payees included in a group that is built using the Group Build Definition feature in HR. If you select this option, enter a group in the Group ID field.

Group List: All payees in a list that is built using the Group List feature in Global Payroll. If you select this value, enter a group in the Group List ID field.

Message

Enter the text of the message to appear on selected payslips.

Attaching Payslip Templates to Pay Groups

To set up links to pay groups, use the Link to Paygroup MYS (GPMY_PYGRP_PSLP) component.

You attach a payslip template to a pay group using the Link to Paygroup MYS page. A pay group can have multiple payslip templates attached at any one time, and a single template can be attached to multiple pay groups. Each payslip template is used in conjunction with a particular run type.

This section discusses how to link a template to a pay group.

Page Used to Attach Payslip Templates to Pay Groups

Page Name	Definition Name	Navigation	Usage
Link to Paygroup MYS	GPMY_PYGRP_EXT	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Link to Paygroup MYS, Link to Paygroup MYS	Associate pay groups with payslip templates.

Linking a Template to a Pay Group

Access the Link to Paygroup MYS page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Link to Paygroup MYS, Link to Paygroup MYS).

Regular Run Type

Select the run type. This value is defined on the Run Types page.

Pay Frequency

Select the pay frequency. This value is defined on the Frequency Table page.

Payslip ID

Select the payslip ID for the payslip templates that you want to associate with the pay group. Payslip IDs are defined on the Template Setup & Accumulators page.

Payslip ID	Displays the ID of the payslip template. Using this ID, you can attach a single template to multiple pay groups.
Delivery Option	Select an address to receive printed payslips. It can be an internal address (either a location or a department that uses a location address) or an external address (the home address or mail address that appears in the payee's personal data record). You can override the selection that is made here on the Payee Payslip Overrides page, which is effective-dated. In this way, you can override the delivery option for a period of time.
Exclude Printing	Select either Department or Location to exclude departments or locations from the payslip print run. The corresponding link becomes active so that you can select from the department or location lists. You can override the exclusion on the Print Payslips page before you run the print program. Note. If you enter a particular pay entity as the print option on the Print Payslips page and you have excluded a location that is associated with the pay entity, the payslip is not printed for that location.
Column 1 through Column 6	Enter the labels to appear on the printed payslip as the column headings for the accumulators. These column labels appear on the payslip under the heading Pay Summary.

Regular Run Type	Select the run type. This value is defined on the Run Types page.
Pay Frequency	Select the pay frequency. This value is defined on the Frequency Table page.
Payslip ID	Select the payslip ID for the payslip templates that you want to associate with the pay group. Payslip IDs are defined on the Template Setup & Accumulators page.