This chapter discusses how to:
Manage vacation accruals.
Manage vacation absences.
This section discusses how to:
Assign vacation plans to individuals.
Update vacation accruals.
Page Name |
Definition Name |
Navigation |
Usage |
ABSV_PLANS |
Workforce Administration, Absence and Vacation, Create Vacation Schedule, Vacation Plan, Vacation Plan |
Assign vacation plans to individuals. |
|
RUNCTL_ABS701 |
Workforce Administration, Absence and Vacation, Create Vacation Schedule, Accrue Vacation, Accrue Vacation |
Update individuals' accrual records by company and vacation benefit plan. |
Access the Vacation Plan page (Workforce Administration, Absence and Vacation, Create Vacation Schedule, Vacation Plan, Vacation Plan).
Plan Type |
Displays the vacation plan type. By default, the type is Vacation. |
Elect |
Select to indicate that the person uses the plan. |
Waive |
Select to indicate that the person waives the plan. |
Terminate |
Select to indicate that the person terminates coverage. |
Elect Date |
Enter the date that the coverage election takes place. |
Benefit Program |
Displays information about the person's benefit program. |
Benefit Plan |
Select the vacation benefit plan from the values in the Benefit Plan table. |
Currency |
Displays the currency that is associated with the benefit plan. |
Access the Accrue Vacation page (Workforce Administration, Absence and Vacation, Create Vacation Schedule, Accrue Vacation, Accrue Vacation).
Vacation Plan |
Select the name of the vacation plan. |
Accrual Frequency |
The rate at which leave is earned and tabulated |
Current Period End Date |
If you have run the vacation accrual process before, the system sets the Current Period End Date field to the previous run's future period end date and makes the field display-only. It also sets the new future period end date to one year or month (depending on the accrual frequency value) from the current period end date. |
This section discusses how to:
Enter vacation requests.
Approve vacation requests.
Track vacation absence data.
Page Name |
Definition Name |
Navigation |
Usage |
ABSV_REQUEST |
Workforce Administration, Absence and Vacation, Create Vacation Schedule, Request/Approve Vacation, Request/Approve Vacation |
Enter vacation requests, mark requests as approved, and enter additional tracking information about approvals. |
|
ABSV_REQ_SEC |
Click the Approval link on the Request/Approve Vacation page. |
Indicate vacation approval. |
|
ABSENCE_VACATION |
Workforce Administration, Absence and Vacation, Create Vacation Schedule, Capture Vacation Absence, Capture Vacation Absence |
Track vacation absence data for your personnel. |
Access the Request/Approve Vacation page (Workforce Administration, Absence and Vacation, Create Vacation Schedule, Request/Approve Vacation, Request/Approve Vacation).
Note. Before you record vacation requests for a person, make sure the accrual records are current by running the vacation accrual process on the Accrue Vacation page.
Accrual Process Date |
Displays the current end date that you selected on the Accrue Vacation page before running the process. |
Days Carried Over |
Displays the days carried over from the last entitlement period. |
Current Period Entitlement |
Displays the current entitlement, which the system calculates according to the information in the Vacation Plan table. It is calculated after the system runs the vacation accrual process for the current period. |
Days Booked/Taken |
Displays the days booked or taken. Until the request is approved, this field is dynamically updated as you enter the start and end dates. |
Total Entitlement |
Displays the total entitlement of vacation days, as updated by the vacation accrual process. |
Days Remaining |
Displays the days remaining. Until the request is approved, this field is dynamically updated as you enter the start and end dates. |
Absence Type |
Select the absence type for this request. |
Request Date |
Enter the request date for the vacation. The default is the current date. |
Start Date |
Enter the vacation start date for the request. |
End Date |
Enter the vacation end date for the request. |
Duration (Days) |
Displays the duration of the absence. The duration is not the difference between the start and end dates. The system compares the dates to the person's work and holiday schedules and calculates the number of actual work days that the person missed. You can override this value. |
Approval |
Click to access the Vacation Approval page. You can save a vacation request prior to approval, or you can approve the request. |
See Also
Access the Vacation Approval page (click the Approval link on the Request/Approve Vacation page).
Approved |
Select to approve the request. |
Approved By |
Select the approver's ID. |
Date Approved |
Enter the date that the request is approved. |
Access the Capture Vacation Absence page (Workforce Administration, Absence and Vacation, Create Vacation Schedule, Capture Vacation Absence, Capture Vacation Absence).
Note. Deleting a row on the Capture Vacation Absence page doesn't delete a row on the Request/Approve Vacation page and doesn't reduce the number of days booked or taken by the person.
Begin Date |
The values in the Begin Date, End Date, and Duration (Days) fields come from the Request/Approve Vacation page and are display-only. |
Absence Type |
Select the absence type. |
Reason |
Enter a reason for the vacation. |