This chapter provides an overview of time reporting codes and discusses how to:
Define time reporting code (TRC) categories.
Define and map TRCs.
Define TRC programs.
Define units of measure.
Time Reporting Codes (TRCs) represent the level at which an organization actually needs to track employee time to support all of its administrative and compensation needs. For example, for payroll processing you establish an Earnings Code for Regular time (REG) and for time reporting you establish TRCs for all versions of regular time, such as tardy-paid, meeting-nonproductive, sick-paid, and so on.
We define a TRC as an element of compensation or a bucket of several elements in which the system collects labor data, hours, amounts, or units worked.
There may be times when you will need to use more than one payroll system; with Time and Labor, you can establish earnings code attributes so that any payroll system can be synchronized with Time and Labor's TRCs. Also, you can copy the attributes from Payroll for North America earnings codes for ease of integration.
You assign TRCs to TRC Programs, which are ultimately assigned to workgroups. Multiple workgroups can share these TRC Programs. We also provide the ability to clone a TRC program, which makes implementing the system easier.
Since Time and Labor controls eligibility of pay through TRC programs, you may be able to reduce the number of earnings programs that must be created. The TRC program specifies valid TRCs for an employee, which are mapped to earnings codes. For example, you could create an earnings program containing all possible earnings codes for time reporters, and the TRC program controls which earnings codes are applicable to each time reporter (through TRCs).
A TRC category is used to group together TRCs for summation (viewing time online) and reporting purposes.
Time Reporting Code (TRC) |
TRC is an element of compensation or a bucket of several elements in which the system collects labor data, hours, amounts, or units worked. |
TRC Category |
A TRC Category groups together TRCs for summation and reporting purposes. |
Units of Measure (UOM) |
The increments by which you measure time worked, pay periods, or other elements to be reported. |
TRC Program |
The time reporting code program of rules usually assigned by workgroup. |
To define time reporting code categories, use the TRC Category (TL_TRC_CATEGORY) component.
Time and Labor enables you to group TRCs together for summation and reporting purposes. You can set up and define TRC categories that you want to use. For example, you can create a TRC category called Absence with individual TRCs of PTO, Bereavement, and Military Leave, all of which can be mapped to the TRC category of Absence.
Page Name |
Definition Name |
Navigation |
Usage |
TL_TRC_CATEGORY |
Set Up HRMS, Product Related, Time and Labor, Time Reporting, TRC Category, TRC Category |
Define TRC Categories. |
Access the TRC Category page (Set Up HRMS, Product Related, Time and Labor, Time Reporting, TRC Category, TRC Category).
Reported Time Approval Display |
Check to display the category on the Reported Time Approval page. You can only check up to 3 (three) categories to display. |
Payable Time Approval Display |
Check to display the category on the Payable Time Approval page. You can only check up to 3 (three) categories to display. |
Note. The Timesheet configuration is still set on the TL Installation table but a note on the TRC Category page lets you know that all categories that have time reported to them will appear on the Timesheet and that you need to go to the TL Installation table to disable.
To define and map time reporting codes, use the Time Reporting Codes (TRC) (TL_TRC_MAIN_PNLGRP) component. Use the TL_TRC_MAIN_PNLGRP component interface to load data into the tables for this component.
Time and Labor enables you to keep track of reporting information at the TRC level—information that's not required for payment of time. For example, Time and Labor can keep track of actual or compensation hours but will not send that information to payroll, unless you actually need to display the time on the employee's pay advice statement. In this way, your payroll system is protected from reporting detail that could potentially inhibit optimal processing performance.
In Time and Labor, you must explicitly map TRCs to payroll earnings codes. However, a TRC does not have to be mapped to an earnings code if you intend to use the TRC to collect labor information for reporting or analysis by financial systems. When a TRC is not mapped, the system does not send the information to payroll for payment.
To define and map Time Reporting Codes:
Define Time Reporting Code attributes.
Map TRC's to earnings codes.
Set up compensation and interface options.
Synchronizing TRCs with NA Earnings Codes
We enable you to synchronize your TRCs to Payroll for North America Earnings Codes using the Map to NA Earnings Code feature. For other pay systems, you will have to manually enter Earnings Codes in the Mapping to Earnings Code section of the TRC Setup page.
When you choose the Map To NA Earnings Code feature, and click on the Sync button, all of the effective-dated rows of that earnings code are carried over to the TRC Definition. There is no difference in effective-dated rows on the TRC and the NA Earnings Code. This enables Time and Labor to choose the right row when calculating estimated gross and keeps the system in sync with the NA Earnings codes. The field values that are carried over from the NA Earnings Code to the TRC are as follows:
Effective Date
Multiplication Factor
Rate Adjustment Factor
Flat Amount (the Flat Amount on the Earnings Code populates the Flat Amount element on the TRC)
Unit/Override Rate (the Unit/Override Rate on the Earnings Code populates the Rate element on the TRC)
Description
Short Description
Add to Gross Flag (the Add to Gross value from the NA Earnings Code initially populates the Distribute Costs Flag on the TRC, although you can change the value)
Note. When creating a new TRC, the current system date becomes the effective date. This effective-dated row will remain after synchronizing with a NA Earnings Code. This row will inherit the attributes of the maximum effective-dated row on the NA Earnings Code that is less than the effective date on the TRC.
The following table describes how the system handles fields based on your synchronize to NA Earnings Codes choices.
Action |
What the System Does |
When your TRC is not synchronized to a NA Earnings Code |
The Flat Amount and Rate fields are hidden because they are only used when you map to a NA Earnings Code. |
When your TRC is synchronized to a Units Earnings Code |
The Flat Amount element is hidden and defaults to Selected. The Rate field is displayed with the value from the NA Earnings Code. The Rate Overridable field is hidden and defaults to Not Selected. |
When your TRC is synchronized to a Flat Amount NA Earnings Code |
The system displays the Flat Amount value from the NA Earnings Code. The Per Instance Overridable field is hidden and defaults to Not Selected. The Rate and Overridable fields are hidden and default to Selected. |
When you unsynchronize a TRC from a Flat Amount or Unit Override/Rate NA Earnings Code |
The Rate Overridable and Per Instance Overridable fields are hidden and default to Selected. |
If a reported rate is different from the Rate on the TRC, and the TRC is synchronized to a NA Earnings Code |
We provide a PeopleSoft delivered rule that you can include in your Rule Program that will change the reported Rate to the TRC rate in Payable Time. The rule is TL_UPDOVRRT. |
If a reported QTY and Currency Code do not match the Flat Amount and Currency Code on the TRC |
We provide a PeopleSoft delivered rule that you can include in your Rule Program in which the reported QTY and Currency Code are changed to the QTY and Currency Code for the TRC in Payable Time. The rule is TL_UPDQTY. |
If an Override Rate is reported in Time and Labor and one already exists on the Earnings Code definition |
The rate on the Earnings Code definition takes precedence. |
If there is an Amount Value in the Quantity field in Time and Labor, and the NA Earnings Code has a Flat Amount value defined |
The Flat Amount on the Earnings Code takes precedence. |
Note. Knowing which fields take precedence in the above table is important when setting up your TRCs and Earnings Codes in order to ensure that payment occurs the way you want it to.
Deleting the Mapping to an Earnings Code
If you choose to delete a middle or maximum effective-dated row on a NA earnings code which is mapped to a TRC, we recommend that you unsynchronize the current mapping, then reselect the same NA earnings code and click the Sync button again. The system will automatically populate the mapping earnings code section of the page with the valid NA earnings code from the prior row.
If you delete the mapping to a NA earnings code for the minimum effective-dated row, we recommend that you manually map to another active NA earnings code.
Inactivating the Mapping to a Earnings Code
If you choose to inactivate the effective-dated row on an NA earnings code that is synchronized to a TRC, we recommend that you unsynchronize the current mapping and then reselect the same NA earnings code and click on the Sync button again. This way you can ensure that the common attributes are being copied appropriately. In addition, we recommend that you check for inactive rows for the mappings and decide if you want to resynchronize to a different earnings code.
Unsynchronizing a TRC From an NA Earnings Code
If you no longer want to have your TRC synchronized to your NA earnings code:
Remove the earnings code in the Map to NA Earnings Code field and click the Unsynch button:
You will receive the following warning message: "Do you wish to unsync this TRC? If you click on OK, then any future changes to the North American earnings code will not be updated to the TRC Table."
Click OK.
You are then left with synchronized rows from the NA earnings code on the TRC in which the fields are no longer controlled by the NA earnings code and are ready for you to edit. The system maintains the mapping to the same NA earnings code as if you were manually mapped to that code. You can delete rows or change fields at this point. You are still mapped to the earnings code for payment of the time associated with this TRC.
See Also
Page Name |
Definition Name |
Navigation |
Usage |
TL_TRC_PNL1 |
Set Up HRMS, Product Related, Time and Labor, Time Reporting, Time Reporting Codes - TRC, Definition |
Define Time Reporting Code attributes and map TRCs to earnings codes. |
|
TL_TRC_PNL2 |
Set Up HRMS, Product Related, Time and Labor, Time Reporting, Time Reporting Codes - TRC, Approval and Comment |
Set up compensation and interface options and enter optional comments. |
Access the Time Reporting Codes - Definition page (Set Up HRMS, Product Related, Time and Labor, Time Reporting, Time Reporting Codes - TRC, Definition).
Note. Before mapping a TRC to a Global Payroll Take code or earnings code, you must have a User Roles Profile that is set up in the Global Payroll system in order to view these codes.
Time Reporting Code |
This field displays the value that you entered to access this page. |
Map to Absence Management |
Select this check box if you want to use this TRC in absence processing. When you select this option, the system displays fields in the Mapping to Earnings Codes group box that correspond to the values you select in the Payroll System field: If GP is selected, the Absence Take Code and Earnings Code fields are displayed. If NA is selected, the Absence Earnings Code and NA Earnings Code fields are displayed. This occurs only if you have selected Absence Management on the General Installation Options page. |
Map To NA Earnings |
Select the North American earnings code from which you want to map this TRC from the drop-down list. The system derives the valid values from the Earnings Code table you set up in your Payroll for North America system. It displays values that are active. This element will only be displayed when you have selected Payroll for North America on the General Installation Options page. You can choose not to use the Map To NA Earnings Code feature. You may want to do this if you need to calculate the TRC estimated gross differently than you would calculate the associated earnings for the Payroll for North America. Note. An Absence TRC can be simultaneously used for both GP absence processing and NA absence processing. You can also map a TRC to NA Payroll and select GP as your pay system under Mapping to Earnings Codes along with an associated earnings code for this TRC. In this way, you can make use of one TRC for both pay systems. Important! You must select your TRC Type before you map and synchronize your TRC to your earnings code. The Mapping to NA Earnings Code feature will be enabled once you choose the TRC Type. This will assist you with the proper pairing of TRC Type to earnings code payment types from your earnings code. |
Synchronize and Unsynchronize |
Select the Synchronize button if you want the system to carry over all of the effective-dated rows of that earnings code to the TRC definition from your NA Payroll system. The system copies over the Multiplication Factor and Rate Adjustment Factor and they retain the same names on the TRC. The Add to Gross Flag on the NA Earnings Code initially defaults to the Distribute Costs Flag on the TRC, though you can edit this field after you synchronize. If there is a Flat Amount on the NA earnings code, it defaults to the Flat Amount field on the TRC. If there is a Unit/Override Rate on the NA earnings code, it defaults to the Rate field on the TRC. You can choose to leave the Description and Short Description fields blank; the system will copy over these two field values from the NA earnings code. Before clicking the Synchronize button, you must select a NA earnings code. Effective-dated rows on TRC and the NA earnings code will be the same after the synchronize process is completed. In this way, Time and Labor selects the right row when calculating estimated gross, and won't be out of synch with the NA Earnings code. However, if you create the TRC after the current effective-dated row of the NA earnings code, you will have an extra row on the TRC. You can also insert an effective-dated row on the TRC between the synchronized rows from the NA Earnings Code. If you do, the elements in common from the NA earnings code are copied down to the new row on the TRC. If you inactivate the minimum effective-dated row of a NA earnings code that is synchronized to a TRC, you will receive the following warning message: Selected Earnings Code is Active with the following TRCs (REG, MOREG, MEG, MCREG, KUREG, KUMLO, KUCT3, KUCT2, KUCT1, KDSAD,) (13500,169) Selected Earnings Code is Active with TRCs, do you wish to inactivate the Earnings Code now? The status of the Earnings code mapping on the TRC will be set to inactive. Do you wish to update the TRCs which are mapped to this Earnings Code now? If you inactivate the maximum effective-dated row on the NA earnings code, you will receive the following warning message: Selected Earnings Code is in Sync with the following TRCs (%1). If you hit OK the TRCs shown will get unsynched and you have to map those TRCs to another earnings code. Do you wish to Unsync these TRCs mapped to this NA Earnings Code now? (13500, 150). If you delete a row on the NA earnings code which is synchronized to a TRC, you will receive the following warning message: Selected earnings code is Active with the following TRCs (%1). Make sure that you re-sync the TRC to the NA earnings code in Time and Labor (13500, 180). |
Status |
Select an Active or Inactive status for this TRC. The default is Active. A row that is synchronized with a NA earnings code always defaults to Active and is unavailable for entry. |
Type |
Select a TRC Type from the drop-down list. Valid values are Amount, Hours, or Units. If you select a Type of Amounts you cannot enter a rate in the Rate field; also the Rate Adjustment Factor and Multiplication Factor will become unavailable for entry. Only a TRC Type of Hours can be used for Labor Dilution. |
Rules Only TRC |
Select this check box to denote a TRC as being used only by Rules in Time Administration. |
This table provides the valid TRC Type combinations with Earnings Types, Comp Rate Code Types, and TL Quantities.
TRC Type |
Earnings Payment Type |
Comp Rate Code Type |
TL Quantity |
H − Hours |
B − Both Hours and Amounts OK |
Not Allowed |
|
E − Either Hours or Amounts OK |
HR − Hourly Rate |
||
HF − Hourly + Flat Amount |
|||
PC − Percent |
|||
H − Hours Only |
HR − Hourly Rate |
||
HF − Hourly + Flat Amount |
|||
PC − Percent |
|||
U − Unit/Override Rate |
Not Allowed |
||
A − Amounts |
A − Amounts Only |
FA − Flat Amount |
Must be zero |
B − Both Hours and Amounts OK |
FA − Flat Amount |
Must be zero |
|
E − Either Hours or Amounts OK |
FA − Flat Amount |
Must be zero |
|
HF − Hourly + Flat Amount |
|||
HR − Hourly Rate |
|||
PC − Percent |
|||
F − Flat Amount |
Not Allowed |
||
U − Units |
B − Both Hours and Amounts OK |
Not Allowed |
|
E − Either Hours or Amounts OK |
HF − Hourly + Flat Amount |
Must be zero |
|
HR − Hourly Rate |
|||
PC − Percent |
|||
H − Hours Only |
HF − Hourly + Flat Amount |
||
HR − Hourly Rate |
|||
PC − Percent |
|||
U − Unit/Overridable Rate |
Not Allowed |
Additional points to consider when reporting Comp Rate codes in Time and Labor include the follow:
Do not select the Base Pay check box for any Comp Rate code that is positively reported in Time and Labor.
A Comp Rate Code cannot be paid if the reported TRC is mapped to earnings code that has a Payment Type defined as Amounts Only and also has a value entered in the Earnings Adjustment Factorfield.
For Comp Rate Codes with an Hourly Rate or Flat Amount Rate Code Type, you cannot report an Override Rate.
For Comp Rate Codes with a Percent or Hourly Rate + Flat Amount rate code type, you can report an Override Rate.
Only Comp Rate Codes with a value of None in the Calculated By field are valid for Time and Labor.
Hours Represent
Actual Hours |
Select this option to specify that the reported hours represent actual hours worked. |
Compensation Only Hours |
Select this option to specify that the reported hours represent compensation only hours. For example, in administering overtime, you may define a rule stipulating that an employee is entitled to time and a half for all hours worked beyond eight. So, if employees work ten hours, they get a premium for the 2 extra hours worked—the premium being the "half" of "time and a half." In this scenario, you want to be able to report the premium hours as compensation only hours. For Units and Amount TRCs, select this option. These options provide information only for the time that is reported and are not used in rules processing. You can use these options for reporting purposes. |
Interface Options
Send to Payroll |
The system selects this check box if any earnings code is mapped to the TRC; if one is not, the system clears it. The system only extracts payable time for a pay system that has the Send to Payroll check box selected. The system uses this flag to determine what time should be closed that is not going to a payroll system. Time Administration sets the time to a Needs Approval payable time status. See Entering Basic Parameters, and Status. If the TRC is synchronized with a NA earnings code and you decide to inactivate or delete a row on the NA earnings code, we recommend that you re-synchronize the TRC so that the attributes such as this flag are kept correctly synchronized. |
Send to TCD |
Select this flag if you want this TRC sent to your Time Collection Device (TCD). You attach a TRC Program to a TCD and if the TRC is part of that TRC Program, it will get sent to your TCD. |
Publish to Project Costing |
Select this field if you want your TRC sent to the Project Costing application. |
Mapping TRCs to Earning Codes
Access the Mapping to Earning Codes group box.
Payroll System |
Select the Payroll System from which you want to select an earnings code and ultimately map to the TRC. If you entered a value in the Map to NA Earnings Code field and synchronized, the system automatically populates this element. You can choose to map this TRC to several payroll systems by inserting a new row and entering the appropriate data. The values for the payroll system default from the values you set up on the Pay System Options page. You don't have to save the page and return to establish a TRC relationship with multiple payroll systems. |
Earnings Code |
If you entered a value in the Map to NA Earnings Code field and synchronized, the system automatically populates this field, making it unavailable for entry. The values displayed in the drop-down list depend on the Payroll System that you have selected. If you chose NA, the list comes from the Payroll for North America Earnings Code table, if you selected GP, the values come from the Global Payroll Earnings Code table. Note. When you manually map a TRC to a GP code, we only display active Earnings and Take codes. If you need to inactivate a Pin code on the payroll side after mapping a TRC, you need to look at the TRCs to which the code is attached and inactivate the mapping here. The same is true if you manually map a TRC to a NA earnings code. You can also use this element to establish a TRC that calculates Estimated Gross a different way than how the NA earnings code may be paid. In this case, you would not use the synchronize feature for mapping the TRC to a NA earnings code. |
Status |
Select a Status for the earnings code mapped to this TRC. Valid values are Active and Inactive. If you entered a value in the Map to NA Earnings Code field and synchronized, the system automatically populates this field, making it unavailable for entry. If you manually choose a payroll system and earnings code, the system populates this field with the status of the earnings code, which you can change, if necessary. If you change the status to Inactive, you are inactivating the relationship between the TRC and earnings code. You are not inactivating the TRC itself. If the status of the earnings code mapped to the TRC changes, the system automatically displays the changed status of the earnings code in this field for TRCs synchronized with NA Payroll earnings codes. You have to manually change the status for TRCs mapped to Global Payroll or other pay systems. |
Global Payroll / Absence Management Field (When Map to Absence Management Is Selected)
Absence Take Code (Absence Management Take code) |
Select the Absence Management Take Code that you want mapped to this TRC. In Absence Management (AM), you create a Take Code for each type of valid absence. The Take element is a rule that defines the conditions that must be met in order for an absence to be paid. When entering absences, you need to enter the appropriate Take Code so the system can track absences properly and apply the correct rules for compensation. Note. An active Absence Take Code should only be mapped to one TRC. |
GP Earnings Code (Global Payroll earnings code) |
Select the GP earnings code for mapping costs back to Time and Labor from GP. Note. If absence event data is entered in Absence Management or Global Payroll using a Take code that is not mapped to a TRC, it does not display in the Absence grid of the Timesheet pages in Time and Labor. |
Payroll for North America Field (When Absence Flag Is Selected)
Absence Earnings Code |
Select the Absence earnings code that you want mapped to this TRC. |
NA Earnings Code (North America earnings code) |
Select the North America earnings code that you want mapped to this TRC. |
See Also
Integrating Time and Labor with Global Payroll
Access the Time Reporting Codes - Approval and Comment page (Set Up HRMS, Product Related, Time and Labor, Time Reporting, Time Reporting Codes - TRC, Approval and Comment).
Approve Reported Time |
Select this check box if a manager's approval is required for reported time. Leave the check box clear if you do not want a manager to approve reported time. The Approve Reported Time feature is another option for approval of time. If selected, it requires that a manager approve the actual time that was reported versus payable time that has been processed by the Time Administration process. If you have Approve Reported Time selected, then when reported time is submitted, it will require approval before the Time Administration process selects the time, processes it, and generates payable time. If time is not approved, time will not be selected and run by the Time Administration process, and payable time will not be generated. |
Approval Level |
Use this field to indicate if time needs approval. Valid values are Both, None, Payable Time, and Rule Template. |
Approval Process ID |
Displays the Time and Labor process ID. The process ID identifies the approval transaction. |
Approval Definition ID |
Select the approval definition created for Time and Labor approvals. The definition ID also identifies the appropriate approval definition. |
Approval Group |
Click to display the TL Approval Groups page. This link is available when the selected Approval Definition ID requires a Time and Labor User List. |
Adhoc Approval Group |
Select a group ID that is set up for approvals. |
Comment |
Enter comments to describe details about the TRC when used in reporting time. For example, you may want to record information for this TRC about why an employee was absent, or you may want to include specific information about meetings. |
Note. Approval selections made on the TRC page override the workgroup selection, when an employee has reported or payable time against a TRC where approvals are on.
See Also
To define a TRC program, use the TRC Program (TL_TRCPGM_PNLGRP) and the Copy TRC Program (TL_TRC_SAVE_PNLGRP) components. Use the TL_TRCPGM_PNLGRP component interface to load data into the tables for the TRC Program (TL_TRCPGM_PNLGRP) component.
Here's how to define a TRC program:
Name the TRC program.
Select TRC values for the program.
Copy a TRC program to create another.
Page Name |
Definition Name |
Navigation |
Usage |
TL_TRC_PGM_PNL |
Set Up HRMS, Product Related, Time and Labor, Time Reporting, TRC Program, TRC Program |
Define TRC's that will belong to a TRC Program. |
|
TL_TRC_SAVE_AS_PNL |
Set Up HRMS, Product Related, Time and Labor, Time Reporting, Copy TRC Program, Copy TRC Program |
Copy a Time Reporting Code Program to use when creating a new Time Reporting Code Program. You must first define your Time Reporting Codes using the TRC Setup Page, and then your TRC Programs using the TRC Program Page. |
Access the TRC Program page (Set Up HRMS, Product Related, Time and Labor, Time Reporting, TRC Program, TRC Program).
TRC |
Select the TRCs valid for this TRC program. You will assign the TRC program to a workgroup. Keep adding rows and TRCs until you have entered all the TRCs valid for this TRC program. |
Access the Copy TRC Program page (Set Up HRMS, Product Related, Time and Labor, Time Reporting, Copy TRC Program, Copy TRC Program).
Source TRC Program
The Source TRC Program group box displays the TRC Program ID, from which you want to copy values for your target TRC program, the Effective Date and Description.
Target TRC Program
TRC Program ID |
Enter a new ID for your target TRC program. After saving the page, you can return to the TRC Program page in correction mode to make changes. |
To define units of measure, use the Unit of Measure (TL_UNITS_PNLG) component.
We provide a Unit of Measure (UOM) page for clients who do not interface with Project Costing. You can establish your own UOMs when establishing TRC attributes.
If you interface with Project Costing, you establish Unit of Measure values directly in your Project Costing application, in your Financials database. The system displays the values from Project Costing on the Unit of Measure page in Time and Labor.
You determine whether to display the fields on the Units of Measure page by selecting or clearing the Interface with PS/Projects check box on the TL Installation page. If the check box is selected, the fields are unavailable for entry. If Interface with PS/Projects is cleared, the fields on the page are available for entry.
See Also
Setting Up System Defaults and Loading Dates
Page Name |
Definition Name |
Navigation |
Usage |
TL_UNITS_PNL |
Set Up HRMS, Product Related, Time and Labor, Time Reporting, Unit of Measure, Unit of Measure |
For clients who do not interface to PeopleSoft Project Costing, use this page to establish Unit of Measure values. For clients who interface to Project Costing, use this page to view Unit of Measure values established in your Project Costing application. If you are using Project Costing, the values for Unit of Measure will automatically be populated for you through Integration Broker, with the UOM_FULLSYNC message. |
Access the Unit of Measure page (Set Up HRMS, Product Related, Time and Labor, Time Reporting, Unit of Measure, Unit of Measure).
Unit of Measure |
The system displays the Unit of Measure code you entered to access this page. |
The following examples illustrate how to synchronize Time and Labor TRCs with different kinds of earnings codes.
Synchronizing an Hours Type TRC (RGR) to a NA Earnings Code (Hours Only) of REG
To synchronize an hours type TRC (RGR) to a NA earnings code (hours only) of REG:
Create an Earnings Code = REG with an effective-dated row of 1/1/1900.
Create a new TRC called RGR with an effective-dated row of the current date.
In the Description field, enter Regular Pay.
In the TRC Type element, select Hours.
Because it is an hours TRC, include it in Labor Dilution processing by selecting the Used in Labor Dilution check box. The system will also automatically select the Distribute Costs check box. The TRC will be labor distributed and diluted during processing.
Go to Map to NA Earnings Code and select REG from the list.
Click on the Sync button. You will receive the following message:
"Do you wish to Sync this TRC to the selected North American Earnings Code? (13500,143) If you press OK then all the effective-dated rows of the selected North American earnings code will be copied over to the TRC table. Any future changes to the North American earnings code will be automatically updated to the TRC table."
Click OK.
You now have 2 rows for the TRC, one for the current date and one with the date of the NA earnings code.
The following fields and their values are inherited from the NA earnings code.
The Description and Short Description from the NA earnings code.
The Multiplication Factor from Earnings Table 3.
The Default value of the Add to Gross Pay on Earnings Table 2 populates the Distribute Costs Flag.
The Status of the TRC defaults to Active.
The Mapping to Earnings Code section displays the pay system and earnings code this TRC is now synchronizing to.
Once you save this TRC, the Send to Payroll Flag is automatically selected for you, as this is a system-controlled element populated when a TRC is mapped to any active earnings code.
Synchronizing a Units Type TRC (PIECE) to a NA Earnings Code (Unit/Override Rate) of PWK
To synchronize a units type TRC (PIECE) to a NA earnings code (unit/override rate) of PWK:
Create an Earnings Code = Piecework with an effective-dated row of 1/1/1980
Create a new TRC called PIECE with an effective-dated row of 7/17/2002
In the Type field, select Units.
Select Square Mile as the Unit of Measure.
Go to Map to NA Earnings Code and select PWK from the list.
Click on the Synchronize button.
You now have two rows for the TRC, one for the current date 7/17/2002 and one for date of the NA earnings code for 1/1/1980.
The following fields and their values are inherited from the NA earnings code:
The Description and Short Description from the NA earnings code.
The Multiplication Factor from Earnings Table 3.
The Rate Adjustment Factor from Earnings Table 3.
The Rate from Unit/Override Rate value on Earnings Table 1.
The Default value of the Add to Gross Pay on Earnings Table 2 populates the Distribute Costs Flag.
The Status of the TRC defaults to Active.
The Mapping to Earnings Code section displays the pay system and earnings code this TRC is now synchronized to.
Synchronizing an Amounts Type TRC On-Call to a NA Earnings Code (Flat Amount) of OCP
To synchronize an amounts type TRC on-call to a NA earnings code (flat amount) of OCP:
Create an Earnings Code = OCP with an effective date of 7/17/2002.
Create a new TRC called ONCAL with an effective-dated row of 7/17/2002.
In the TRC Type element, select Amount, when you tab out of the field Currency Code appears.
Select a Currency Code of USD.
Go to Map to NA Earnings Code and select OCP.
Click on the Synchronize button.
There is only one effective-dated row for 7/17/2002, because your NA Earnings Code BNS has the same effective date as the effective date you entered for your TRC.
The following fields and their values are inherited from the NA earnings code
The Description and Short Description
The Flat Amount is populated into the Per Instance field from Earnings Table 1.
The Multiplication Factor from Earnings Table 3.
The Default value of the Add to Gross Pay from Earnings Table 2 populates the Distribute Costs Flag.
The Status of the TRC defaults to Active.
The Mapping to Earnings Code section displays the Pay System and Earnings Code to which this TRC is now synchronized.
See Also
Labor Distribution and Dilution