Using Self-Service Components

This chapter provides an overview of self service components for employees and discusses how to:

• Use Time and Labor Launch Pad pages.

• Set up user preferences.

• Report time.

• View time.

• Requesting overtime.

Understanding Self-Service Components

The self-service components enable employees to review, add, update, and delete (where appropriate) their time and labor information. Self-service components include:

• Time and Labor Launch Pad for employees (TL_LAUNCH_PAD_PNLG).

  Enables employees to view information about reported and scheduled time for a month at a time. It also enables employees to navigate to self-service transaction pages.

• Time Sheet (TL_MSS_EE_SRCH_PRD).

  Enables employees to view and report time and task details for a day, week, or time period for punch and elapsed time.

• Mass Time for employees (TL_MASS_TIME_ESS).

  Enables employees to report time in several ways. They can report time according to their schedule for a specified date or date range. They can also specify a lump sum amount to be distributed according to their schedule, or specify multiple time transactions to be applied to each day in the time period.

• Overtime Requests (TL_OT_HISTORY_LIST).

  Enables employees to view recent overtime requests or submit a new overtime request.

• Web Clock (TL_WEBCLK_ESS).

  Enables employees to enter a single punch and provide time and task details.

• Monthly Schedule (SCH_EE_SCHEDULE).

  Enables employees to display monthly schedules.

• Compensatory Time (TL_COMPTIME_PNL).

  Enables employees to view compensatory time balance and compensatory time expiration information.

• Exceptions (TL_MNG_EX_PNL_GRP3).

  Enables employees to display exceptions associated with reported time.

• Payable Time Summary (TL_TM_MPAY_SUMM_PG).

  Enables employees to view payable time that the system calculated from a schedule or reported time.

• Payable Time Detail (TL_MNG_PAY_VIEW_DT).

  Enables employees to view details about their payable time.

• Forecasted Time Summary (TL_TM_SPAY_SUMM_PG).

  Enables employees to view a forecasted summary of the payable time for a future or current period. This payable time is calculated based on the employee's schedule or time reported for a specified date.

• Forecasted Time Detail (TL_MNG_SPAY_VIEW_D).

  Enables employees to view details about forecasted payable time.

• User Preferences (TL_USER_PREF).

  Enables employees to view or update their time reporting and scheduling preferences.

Roles

The self-service components can be used by both the employee and the manager; therefore, we deliver definitions for these roles and define a menu for each role.

Note. In this chapter, we use the term employee to refer to all people who work for and report time in the organization. This can include regular employees as well as contractors and other temporary workers.

Navigating in Time and Labor Home Pages

There are several ways to access self-service transactions:

• The Self Service page.

• The Time Reporting page.

• Standard menu path navigation.

Self Service Page

The Self Service page present a simple user interface design and directs navigation for the end user.

The links that appear on the page depend on which collaborative applications were purchased and whether the products are selected in the Installation Table.

Time Reporting Page

This page includes links to all Time and Labor self-service transactions that pertain to the user. The user can also click a link to return to the Self Service page.

Standard Menu Navigation

The standard menu-driven navigation is the traditional PeopleSoft access method.

Using Time and Labor Launch Pad Pages for Employees

This section discusses how to:

• Use Time and Labor Launch pages to view employee hours.

• Use Time and Labor Launch pages to view detailed calendar information for employees.

Pages Used to Specify Time and Labor Launch Pad Information for Employees

Viewing Employee Hours

Access the Time and Labor Launch Pad page (Self Service, Time Reporting, View Time, Time and Labor Launch Pad, Time and Labor Launch Pad).

When you first enter the Launch Pad page, it displays the current month and year by default. Going forward, it opens in the same state in which you last left it.

At any given time, any day in the calendar may display the following valid values: X, P, E, $, F, or R. These values indicate that there is information about reported time for that day. For example, suppose E appears for one day on the calendar. This means that the employee has elapsed time reported for that day. If $ appears, it means that payable time exists for that day. See the bottom of the Launch Pad page for a description of each of the values. If any of the days are highlighted or linked, that indicates that the day has elapsed time, punch time, payable time, and exceptions with recommended actions for each exception. Click the day to view the time reporting details that exist for that day.

Finally, if you want to navigate to a different part of the system to perform other transactions or to get more information, use the Go field at the bottom of the page. Select the application item that you want to navigate to from the drop-down list, click the Go button, and navigate to the feature that you selected. Depending on how the application suites are set up, different options are available for the Go field. These can include Monthly Schedule, Timesheet, View Forecasted Payable Time, View Payable Time (Detail) and View Payable Time (Summary).

Viewing Detailed Calendar Information

Access the Details page.

The Details page displays information that exists for that day. It shows elapsed hours, punch hours, exceptions with associated recommended actions, payable time, and forecasted payable time, if they exist. The values X, P, E, $, F, or R that are on the Time and Labor Launch Pad page indicate what information appears on this page. The system reports time on different lines if there are different tasks, reporting codes, or shifts.

If you have not already calculated the forecasted payable time for the specified day, click the Forecast Payable Time button. The system looks at the employee's scheduled or reported time to generate forecasted payable time. If there is no scheduled or reported time, no forecasted payable time is generated. However, if the system generates forecasted payable time, it appears in the Forecasted Payable Time group box.

Monthly Schedule and Details

Access the Monthly Schedule page.

Access the Monthly Schedule - Daily Detail page.

On the Monthly Schedule page, if a punch or flex schedule is displayed for the day, the daily cell of the monthly schedule will display the Shift ID, the number of Scheduled Hours, and the start and end time of the shift. If an elapsed schedule for the day is displayed, the Shift ID and Scheduled Hours will be displayed in the daily cell of the month. If there is more than one shift for the day, the daily cell will display More shifts... and all the shift information will be displayed on the Daily Detail page.

Users can link to their Schedule Preferences page from the Monthly Schedule page to update or view their preferences. Users can use the Notify button from the Monthly Schedule or Daily Detail pages, to alert their manager of changes they would like made for their schedule. Employees can also navigate to other self service and time reporting pages from the Monthly Schedule page.

The user can click on the calendar date to drill into the daily detail of the schedule. On the Daily Detail page the user can view details of the primary or alternate schedule. Training details from Training Administration or Learning Management are displayed with the start and end time of the training. Absence details from PeopleSoft Absence Management or leave reported for Base Benefits is displayed with the number of hours for the absence. Holiday details are displayed with the name of the holiday and the number of hours for the holiday.

Setting Up User Preferences

This section provides an overview of using user preferences and discusses how to set up user preferences.

Pages Used to Set Up User Preferences

Understanding the User Preferences Page

The User Preferences page is used by employees to set up their schedule and time reporting preferences, such as preferred shifts and times, and time related defaults to display on the Timesheet page.

When setting up or changing an employee's schedule, a manager can view an employee's schedule preferences in the Manage Schedules feature, and take that information into account for future schedule creation and changes.

When a manager is viewing or reporting time for an employee using the Timesheet page, certain time reporting preferences that the employee sets up will appear on the Timesheet page, such as Start Day of Week and Task Values.

Employees can also email managers, supervisors, or other employees when they change their user preferences.

Setting Up User Preferences - Time Reporting

Access the Time Reporting Preferences page (Self Service, Time Reporting, User Preferences, Time Reporting Preferences).

Employees use this page to set up and maintain their specific time reporting preferences and configuration options. The preferences that employees specify on this page will be reflected on various time reporting pages such as the Timesheet, Mass Time, Web Clock, and the Adjust Paid Time pages.

Note. If Time and Labor is not installed, the Time Reporting Preferences page is hidden.

Understanding Task Value Defaults

Use this section with the time prepopulation method of task values. You can enter one or more rows for the same taskgroup, or enter a set of default task values for different taskgroups.

When you enter a taskgroup, the display of fields is dependent on the time reporting templates associated with that taskgroup. If the elapsed and punch reporting templates have Task Profile selected, then no task values will appear. If one or both of the time reporting templates designate Task Template, then the default task values can be used. If task values can be used, they will be dependent on the task template ID associated with each taskgroup entered. The task template drives the display of the Task Reporting Elements and ChartFields folder tabs in this section. Task values entered on the Time Reporting Preferences page will only be utilized for timesheet display if the Time Prepopulation method is Task Values.

Setting Up User Preferences - Schedule Preferences

Access the Schedule Preferences page (Self Service, Time Reporting, User Preferences, Schedule Preferences).

All fields on this page are optional, with the exception of the Telephone/Email option and the Willing to work fields. The Willing to work fields have a default value of No.

Contact Preference

The employee's preferred phone number and email address appear. To change them, access the Update your contact information link, which takes the user to the Personal Information page. Phone, email, and other contact information can be viewed and modified. The link to employee's contact information is only available for editing if eProfile is installed on the General Installation page.

Schedule Preferences

For each day of the week, enter the shift or start and end times you prefer to work.

Setting Up User Preferences - Send Notification

Access the Send Notification page (Click the Notify button on the Time Reporting Preferences page, or the Schedule Preferences page).

Click on the Notify button to access the Send Notification Page. Use this page and the links provided to email managers, supervisors, or other employees when you change your user preferences.

Reporting Time

This section lists common elements and discusses how to:

• Enter, view, or change employee's time.

• Enter single punches through the web clock.

• Use mass time.

• Specify a time reporting method for mass time reporting.

• Specify report time for mass time reporting.

• View compensatory time and expiration.

Common Elements Used in this Section

Pages Used in Reporting Time

Entering, Viewing, or Changing Employee's Time

Access the Timesheet page (Self Service, Time Reporting, Report Time, Timesheet, Timesheet).

The Days, Total, TRC and Type fields are based on the related time reporting template. The remaining fields are based on the task reporting template.

Note. TRCs that are set up with the Absence Flag check box selected on the Time Reporting Codes - Definition page are not displayed on the online time reporting pages (Timesheet, WebClock, and Mass Time). Consequently, you cannot report time using an Absence TRC on these pages. TRCs that have the Rules Only TRC check box selected on the Time Reporting Codes - Definition page are not displayed on any of the time reporting or scheduling pages, except the Adjust Paid Time page.

Timesheet Display: Self-Service Versus Manager Self-Service

The Timesheet page displays different information when accessed from the Self-Service component compared to the Manager Self-Service component. The User Preferences page also plays an important role in the Timesheet display.

Task Value Prepopulation

The following is true when viewing either the Self-Service Timesheet (as an employee) or the manager Timesheet (a manager viewing an employee's timesheet):

• To determine what task information to display on the timesheet, the system needs to determine if the employee is a task template or task profile reporter and if task value defaults are present in User Preferences. The determination of the employee's type of task reporting is first based on whether the page displayed is the Punch or Elapsed Timesheet. This page display is determined by the employee's time reporter type of Punch or Elapsed on the Maintain Time Reporter Data page.

• Then, depending on the elapsed or punch timesheet display, the system checks for that same type of time reporting template on the Maintain Time Reporter Data page. If no time reporting template exists on Maintain Time Reporter Data, it will check for the default time reporting template on the Task Default Values group box of the Time Reporting Preferences page, or for one on the employee's default taskgroup on Maintain Time Reporter Data. The time reporting template determines if the task profile or the task elements should appear on either the punch or elapsed timesheet.

• If the derived time reporting template is setup to use a task template, then any task information that is populated in the Task Default Values group box of the Time Reporting Preferences page will be used, when the time prepopulation method of task values is specified. If no default task values are specified on Time Reporting Preferences, then the timesheet displays the employee's default taskgroup and related task element fields. If there are multiple rows defined for Task Default Values, they will be displayed as multiple rows on either the Punch or Elapsed Timesheet

• If an employee is a Task Profile reporter, the Timesheet will just use what is defined as the default Task Profile, either from Maintain Time Reporter Data or from the taskgroup displayed on the Timesheet, and not look at the User Preferences.

Examples of Timesheet display with User Preferences

The system is configured as follows:

The User Preferences

Prepopulation Method = Task Values

Task Value Default

Selected Taskgroup has associated Time Reporting Template IDs to reflect:

• Elapsed – Task Element Reporting

• Punch – Task Profile Reporting

Task values are entered for all associated task elements.

Elapsed Timesheet

The system prepopulates the timesheet with the taskgroup and task values that are reflected on the User Preferences page. Prepopulated task values can be used because the time reporter's elapsed time reporting template on the Maintain Time Reporter Data page uses task element reporting,

Punch Timesheet

The timesheet displays the taskgroup and associated task elements from the default taskgroup on the Time Reporter Data page. Prepopulated task values from User Preferences cannot be used, as the time reporter does not have a punch time reporting template on the Maintain Time Reporter Data and the punch time reporting template associated with the taskgroup on User Preferences uses task profile.

Schedule Information Prepopulation

If your schedule has tasks associated with it, in order for the scheduled tasks to prepopulate on the timesheet, the employee needs to be set up as the same type of task reporter that the system defines on the schedule.

The display of task profile or task elements on the timesheet is first derived from the Maintain Time Reporter Data page to see if a Time Reporting Template is listed. This is true for both Punch and Elapsed Timesheets.

• If none exists on Maintain Time Reporter Data, then the timesheet display will derive the time reporting template of the scheduled taskgroup, to determine whether to use task profile or task template.

• If the schedule is composed of shifts, then the system uses the taskgroup associated with the shift. If the schedule is not using shifts, then the system uses a taskgroup associated to the schedule.

Employee User Preferences and Manager Timesheet Display

When viewing an employee's time on the Timesheet page, a manager sees the following default settings:

• TRC Code/TRC Description: Display the preference from the manager's own user preferences, not the employees.

• Time Prepopulation Method: Display the default task values as mentioned previously. The Manager Self-Service Timesheet will not prepopulate with the employee's scheduled time, or prior period time.

• Default Timesheet Display

  (View by): Display the preference from the manager's own user preferences, not the employees. However, if the manager changes the Date and View by setting while on the Timesheet page, and then clicks on Next Employee or Previous Employee, those settings will remain - they do not return to today's date and the default View By setting. For example, if the manager changes the date to January 1, 2004 and View By Time Period, when clicking on the Next Employee button, the time period displayed is for January 1, 2004 for the next employee.

• Start Day of Week: Display the preference from the manager's own user preferences, not the employees.

The Timesheet will display existing time in the database in the following way:

• Time Reporting Elements:

  Employees only see those fields that are specified on the Time Reporting Template.

  For managers, if the field, Show all Time Reporting Fields, is selected on the Time Reporting Options group box of the Time and Labor Installation page, then the manager will see all time reporting elements displayed. If this is not selected, than the manager will see only those fields that are specified on the Time Reporting Template, and those fields that have values.

• Task Elements:

  Employees see those fields that are specified on the Task Template, and those fields that have values.

  Managers see those fields that are specified on the Task Template for the employee, and those fields that have values.

Entering Single Punches Through the Web Clock

Access the Web Clock - Enter Punch page (Self-Service, Time Reporting, Report Time, Web Clock, Web Clock).

Punch Type	Select a punch type: In, Out, Meal, Break, or Transfer.
Enter Punch	Click after you've selected the punch type and entered element and task information. The system uses the current date and time for the punch and applies the same validations that are used for the Timesheet page.
Time Zone	By default, the system uses the employee's time zone as defined on the Create Time Reporter Data page in Time and Labor; you can override the time zone during data entry.

Task Reporting Elements

These fields only apply to In and Transfer punches.

Using Mass Time

Use the Mass Time Reporting feature to save time and keystrokes when reporting time. It enables you to easily report different attributes of time for a period rather than having to enter them manually for each day in the specified period.

The Mass Time Reporting feature enables you to report time in several different ways by using a template type format. You enter the period of time for which you want to report time and select the method that Time and Labor uses to generate reported time.

Understanding Mass Time

The options in the How do you want to report time? section of the Mass Time Reporting page function differently depending on whether the Regenerate Reported Time check box is selected on the TL Installation page and whether the Create Partial Work Hours for Partial Absence check box and Exclude Holiday for Generating Time check box are selected on Workgroup page.

• If the Regenerate Reported Timecheck box is selected, then the total number of hours of reported time generated for any day will not exceed the number of hours scheduled for that day. The total number of hours is the sum of absence time taken, compensatory time taken, leave time taken, and non-compensatory leave time taken, less compensatory time earned.

• If the Create Partial Work Hours for Partial Absence check box is selected, then on any day on which a partial absence is reported, the system will generate reported time in the manner described in the previous paragraph. If this check box is cleared, no time is generated by Mass Time on any day on which a partial absence is reported.

• If the Exclude Holiday for Generating Time check box is selected, Mass Time will not generate any reported time on days defined as holidays, even if scheduled hours exist on those days.

See Setting Up System Defaults and Loading Dates, Setting Up Workgroups.

Specifying a Time Reporting Method for Mass Time Reporting

Access the Mass Time - Select Time Reporting Method page (Self Service, Time Reporting, Report Time, Mass Time).

Just One Date	To report time for just one day, enter a date in this field.
Range of Dates	To report time for a range of dates, enter beginning and end dates in these fields.

You can report time in one of three ways using the Mass Time Reporting feature:

1. Use the scheduled hours for the days specified.

   Use this option to report time according to your schedule. If you (or your employees, if you are a manager) are assigned to a schedule, you can report time according to that schedule for a specified day or for a range of dates. Once you specify the date or date range, the system generates reported time by looking at your schedule for the dates that you specified. For example, to report taking vacation for two weeks, specify a date range for those two weeks and indicate a time reporting code to be applied. The system looks at how your schedule is built for that particular date range and generates reported time for the same number of hours for those dates. You must be assigned to a schedule for reported time to be generated using this option.

2. Use the total number of hours entered and distribute them according to the schedule.

   Use this option if you want to specify a lump sum amount, for example, 40 hours, and have it distributed according to your or your employee's schedule over the date or date range specified. For example, suppose that you specify a date range of two weeks, indicate a time reporting code of REG, and enter 80 hours to be distributed. The system looks at your schedule and distributes 80 hours of REG over the two weeks according to how your schedule is set up.

   Note. You must be assigned to a schedule to use this feature. Also, the system doesn't distribute the total number of hours evenly over the time period. If your schedule dictates that you normally work only 70 hours in a two-week period and you enter 80 hours to be distributed, then the extra 10 hours is lumped into the last day of the date range specified. The reason for this is that you are requesting that a lump sum of time be distributed according to your schedule. If the number of hours you report is short or over that which is indicated in the schedule, those hours are applied to the last day.

3. Specify multiple time transactions to be applied to each day in the time period.

   Use this option to report time and specify multiple transactions for the system to apply to the specified date or date range. For example, suppose there is one week for which you need to report six hours of regular time and two hours of paid time off for each day, instead of reporting your usual eight hours of regular time. Rather than having to enter these two transactions for each day, you can enter it only once by specifying six hours of REG and two hours of PTO. The system applies the six hours of REG and two hours of PTO to each of the days that you specified in your date range, excluding your regular days off. You need to be assigned to a schedule to report time using this option.

   If you select this Mass Time reporting option, then the Include Off Days in Schedule check box appears below this selection. This check box affect how reported time is generate in these ways:

   • If you have an assigned schedule and this check box is cleared, then reported time is created only for workdays and not scheduled days off.

   • If you have an assigned schedule and you select this check box , then reported time is created time for all days in the schedule.

   • If you do not have an assigned schedule, reported time is created for all days in the date range you enter regardless of the setting of the Include Off Day check box, `based on the data you enter on the Reporting Details grid on the Mass Time – Report Time page.

Click the Next button to continue on to the Mass Time - Report Time page.

Specifying Report Time for Mass Time Reporting

Access the Mass Time - Report Time page (Self Service, Time Reporting, Report Time, Mass Time, click the Next button on the Mass Time - Select Time Reporting Method page).

Time Reporting Code	Enter a time reporting code (TRC) in this field to specify which method to use for processing the time worked. Every active TRC that is valid for the employee appears here, unless it is specified as a "Rules Only" TRC. If it is a rules only TRC, then it will only be used in processing rules and will not show up on the time reporting pages. Select a TRC that is attached to the TRC program assigned to the employee for whom you are reporting time. If you're reporting a lump sum of time to be distributed according to your schedule, enter the total number of hours that you want distributed in the Specify how much you want to report box. Note. On the previous page, if the Use the scheduled hours for the day(s) specified or the Use the total number of hours entered and distribute them according to the schedule option was selected, and a TRC is being used, if the selected employee has a punch schedule, then a TRC will be inserted with the punch scheduled time. If the user decides to report a TRC with punch time, then the new rule Template 135 should be reviewed, in order to determine if all punch time rows with a TRC should be paid or paid with a different TRC. If a TRC is not specified in this field, and a TRC exists on the employee's schedule, the system uses Scheduled TRC. If there are any other Time Reporting elements on the schedule, these will be used to populate reported time as well.
Use Profile	Select one of the values to define how you want task information applied to reported time. The values for the Use Profile field are: Use Employee Profile. Select this value to use this profile as the default task profile on the Maintain Time Reporter Data page for reported time. Use Scheduled Tasks. Select this value to display any task and time reporting information on the employee's schedule to populate reported time. Use Taskgroup Default Profile. Select this value to use the default task profile on the employee's taskgroup listed on the Maintain Time Reporter Data page.
Submit	Click to submit the time that you reported for processing. The validation process runs, and the system generates exceptions if errors exist. The Submit process updates the employee's status codes and creates reported time. If you selected the Automatic Rules Run option on the Time and Labor Installation page, the Time Administration process runs and creates payable time.

When the Specify multiple time transactions, to be applied to each day in the time period option is selected on the Mass Time - Select Time Reporting Method page.

Viewing Compensatory Time and Expiration

Access the Compensatory Time page (Self Service, Time Reporting, View Time, Compensatory Time, Compensatory Time).

The Compensatory Time page includes the compensatory time balance as of the date specified. This balance may be positive or negative, depending on how the plan is set up and what has been reported.

Viewing Time

This section discusses how to:

• View a summary of payable time.

• View details of payable time.

• View forecasted time.

Pages Used to View Time

Viewing a Summary of Payable Time

Access the View Payable Time Summary page (Self Service, Time Reporting, View Time, Payable Time Summary, Payable Time Summary).

The View Payable Time Summary page displays one week's payable time. The time is allocated by date, by TRC, and then by task. For example, if your task profile specifies that your time should be allocated 50 percent to one task and 50 percent to another, then you would see two rows for the same date and TRC. However, on the Payable Time Details page, you can view the details of how it is allocated.

Note. Time that has generated exceptions with a "High" severity level will not appear on this page because it is not considered payable time. Time that has generated exception with a "Low" or "Medium" severity level will appear on this page and is considered payable time.

Viewing Details of Payable Time

Access the Payable Time Details page (Self Service, Time Reporting, View Time, Payable Time Detail, Payable Time Detail or Manager Self Service, Time Management, View Time, Payable Time Detail, Payable Time Detail).

This page displays the payable time details for each day, including the TRC for the time. The TRC either is entered by the employee when reporting time, or it is generated by the system when the Time Administration process is run. The system also displays the number of units, amounts, or hours for the TRC. This value must be within the minimum and maximum quantity set for the TRC. The TRC type determines if this value is amounts, units, or hours. The system displays the date of the reported time and the current status of the payable time. The payable status records the progress of payable time through its different stages.

See Also

Understanding Payable Time

Viewing Forecasted Time

Access the Forecasted Time Summary page (Self Service, Time Reporting, View Time, Forecasted Time Summary or Manager Self Service, Time Management, View Time, Forecasted Time Summary).

The Forecast Payable Time feature enables you to estimate what your payable time is for the current period or for a future time period. It looks at reported time and scheduled time, and calculates what the payable time would be for a specified time period using that information. By using the Forecast Payable Time feature, you can look at how many hours you have reported to date in the period, and what the remaining scheduled hours are. The Forecast Payable page shows you your estimated payable time.

There are four ways to forecast payable time:

• Forecast time for a month or for a specific day using the Time and Labor Launch Pad.

• Forecast time for the time period associated with the Process Date by clicking the Forecast Payable Time button on the Time Administration Run Control page.

Note. Forecasted Payable Time is not actual Payable Time. To generate Payable Time, you must use the processes for creating Payable Time.

The View Forecasted Payable Time Summary page displays one week of payable time. The system allocates time based on the TRC, and displays the total quantity of hours for each TRC to which time was reported within the specified date range.

Note. The Forecasted Time Detail page is similar to the Payable Time Detail page.

Requesting Overtime

This section provides an overview of self-service overtime request transactions and discusses how to:

• View overtime requests.

• View details of an overtime request.

• Enter overtime requests.

Understanding Overtime Transactions

With Time and Labor, employees can enter overtime requests for a future date and receive approval or denial notices. Managers can view overtime requests, check the amount of overtime that employees have worked to date, approve or deny overtime requests, and enter comments explaining their decisions.

Employees can use Time and Labor to:

• View the status of overtime requests that they've entered.

• View the details of an overtime request.

• Enter overtime requests for a future date.

Pages Used to Enter, View, and Process Overtime Requests

Viewing Overtime Requests

Access the Request Overtime page (Self Service, Time Reporting, Report Time, Overtime Requests).

Overtime Requests

When the page is first accessed, this group box lists up to three of the employee's most recent overtime requests and the status of each request: Submitted, Approved, or Denied.. If there are more than three requests and you want to see all of them, select the View All Requests check box and click View Requests.

• To view requests for a different month, select the month and year and click View Requests.

• To view the approval details for a request or see comments that were submitted with a request, click the on the date link in the Overtime Date column. The Overtime Request Details page is displayed.

• To add a request, click the Add Request button.

Viewing Details of an Overtime Request

Access the Request Overtime List (view) page (Self Service, Time Reporting, Report Time, Overtime Requests, click an overtime date on the Overtime Requests page).

The Approval Details group box shows who entered the request and who must approve it.

Entering Overtime Requests

Access the Overtime Request Details (add) page (Self Service, Time Reporting, Report Time, Overtime Requests, click Add Request on the Overtime Requests page).

Overtime Date	Enter today's date or a later date. One request can be submitted on any given day. To correct a request after submitting it, the manager must deny that request so that you can enter a new one.
Overtime Hours	Enter up to 99 hours. Enter positive numbers only.
Comment	Enter the reason for the request. Comments display on the manager's Overtime Request Details and approval pages.
Submit	Click to submit the request for approval. A confirmation page shows who submitted the request, who must approve it, and your comments.