Sharing Courses

This chapter provides an overview of sharing courses and discusses how to set up course share sets.

Understanding Course Sharing

By default, a course cannot be used by more than one requirement group. However, by using a course share set, courses can be shared by more than one requirement group. A course share set is a tag that defines a set of requirement groups that can share courses.

Use course share sets after you define the requirement groups, requirements, and course lists. The course share set is used only at the academic requirement group level. A requirement group can reference a maximum of 30 share sets. However, a course can only be shared between six requirement groups that use share sets. Finally, the advising process can evaluate no more than 200 course share sets per report.

Course share sets are only necessary if the requirements capture course statistics through a requirement line whose credit include mode is All Stats. If the requirement only verifies course information (where the credit include mode is Verify), then all of the courses are verified, whether or not the system has used them in the audit. Therefore, it is not necessary to include course share sets with requirement groups that are only verifying courses.

By limiting the number of requirement groups within a share set, you can reduce processing time.

If you can attach all of the courses (that you want to share) within the same requirement group, use partition sharing. Partition sharing within a requirement group can be more efficient for the advisement report process than the use of course share sets.

See Also

Setting Up Academic Requirement Groups

Setting Up Course Share Sets

This section discusses how to establish set up course share sets and provides a course share set example.

You complete these steps to share courses:

1. Define as many course share sets as necessary on the Define Course Share Sets page.

2. Indicate on the Requirement Group Parameters page whether a requirement group belongs to a course share set that enables it to share courses with another group.

Page Used to Set Up Course Share Sets

Establishing Course Share Sets

Access the Define Course Share Sets page (Academic Advisement, Academic Requirements, Define Course Share Sets).

Course Share Set	Displays the identifying number of the tag that you are establishing. This tag defines the requirement groups that can share courses. The course share set number is used on the Requirement Group Parameters page.
Effective Date	Enter the effective date that defines what requirement version is used for the requirement course share restriction. In regards to requirement groups, a course share set has no effective date. In addition, the effective date does not reflect on a student's requirement term.
Description	Enter a description of the course share set.
Requirement	(Optional) Enter the academic requirement number that places restrictions on course sharing for this share set. The academic requirement must have a usage value of Requirement Course Share Restriction. Requirement course share restrictions that are established in the Academic Requirements component. You are not required to enter a value in the Requirement field. If no value is entered, then no restriction exists for which courses or units can be shared. For restricted sharing, specify a requirement. Restricted sharing is necessary if you want to limit the number of courses or units that can be shared. When a value is entered in the Requirement field, then the course share set can only share those courses or units permitted by the requirement. Requirement groups that appear in the Requirement Groups in Share Set group box are the groups that use the share set. For sharing to take effect, more than one group must be listed.

Note. After you establish and use a course share set on the Requirement Group Parameters page, the requirement groups that are affected are listed on the Course Share Sets page under the appropriate course share set.

Example: Course Set Sharing

In this example, requirement 1133 restricts course sharing for course share set 10:

In this example, academic requirement 1133 restricts psychology sharing to one course:

This requirement contains one requirement line. Requirement course share restriction usage can use one line type only: Unit, Course, or GPA Limit.

The line number allows only one course. A blank value in either the Maximum Units Allowed field or the Maximum Courses Allowed field indicates that you cannot share courses. Enter a value in both fields if you want to restrict sharing to a certain number of units and courses.

The line item detail should contain the type of courses to be limited. In this example, the limit is on all psychology courses, which must be intersected by the derived course list of used by requirement group (or used by requirement) to create the limit target:

Note. Requirements with a usage value of Requirement Course Share Restriction must intersect with the target requirements. For example, if a share set has three requirement groups but only two are restricted in sharing, then the requirement that restricts needs two additional detail lines, Used by Requirement 1234 and Used by Requirement 3456, plus a third detail line of the courses that are being restricted.