PeopleSoft Recruiting and Admissions 9.0 PeopleBook

(NLD) Processing CBAP

This chapter provides an overview of CBAP (Centraal Bureau Aanmelding en Plaatsing) and discusses how to:

Set up CBAP parameters.
Maintain the CBAP suspension table.
Load CBAP.
Purge CBAP.
Post CBAP.

Understanding CBAP

CBAP (Centraal Bureau Aanmelding en Plaatsing), the Dutch Central Bureau for Admissions and Registration, is part of IBG (Informatie Beheer Groep). CBAP registers admissions of all prospect first year students in Higher education or University. The CBAP utilizes the automated system RASP (Registration, Admissions, Selection and Placement) to facilitate registration. RASP registers the following information; Personal data of the prospect student, information about prior education and personal preference concerning the education institution and academic program to which he/she wants to apply.

The CBAP procedure for admissions is based on a mandatory statutory requirement registered in the Higher Education and WHW act, the act Admissions for Higher Education, the Act Registration Mandatory Course Catalog for Higher Education and the Act on Prior Education Requirements for Higher Education.

Dutch Funded Education Institutions offering a pre-bachelor phase, in Dutch known as propedeuse, are obliged to partake in Central Admissions Registration procedures. This means that if a student plans to register at the propedeuse year of an academic program offered by a before mentioned funded Institution, he or she should register via the IBG. The CBAP (on behalf of IBG) then follows mandatory procedures as registered in the WHW act (article 7.37) and ensures that Admissions data is supplied to the Institution in question.

Students that are exempt from first year propedeuse registration can register directly at the Education Institution. Students can register directly at Education Institutions, which are not bound by the WHW act.

CBAP Process Steps

The CBAP Process can be divided into four different steps:

Load CBAP flat file into suspense table.
Search/match equivalent suspense data in PeopleSoft and check and correct suspense data manually.
Process suspense data in PeopleSoft (Posting).
Purge the suspense table.

Before starting the CBAP Load process, the user should indicate these items in the setup table:

CBAP will be used as a functionality.
External Organization.
Checklist Item codes.
Academic career relevant for Higher Education.

External Organization is used as a default organization code. Students for whom prior education data should be entered via the core External Academic Data table should have a parent row present in Academic History. The External Organization should be entered if the core tables are to be updated. This field can be left empty. CBAP does not actually supply External Organization information, but Prior Education information only. Prior Education will be registered in Dutch prior Education tables by the posting process. In Dutch functionality registration of external organization for prior education is optional.

Loading CBAP Flat Files Into a Suspense Table

First, the user has to place the received CBAP flat file (ASCII) in a directory at the institution's system. This directory must be known before one can read the file in the suspense table. The CBAP file will contain Personal, pre- education and info about the education program the student wants to apply to. For this an application engine based process should be created.

Institution	The name of the institution should be provided.
BRINcode	This code will be used only for matching/processing/purge processes. The BRINcode is available on the CBAP Load run control page and in the security setup options. Including the BRINcode on the run control record enables prompting on a BRINcode security table.
Effective Date	This date is used for admissions date and withdrawal date of student applications.
Action Date	This date is used to track the date the application data was provided in the system. This date will update the corresponding field in the Admissions Application Maintenance pages.
Admit Term	The term in which you are matriculating the student into the academic program. The admit term usually defaults from the Recruiting and Admissions matriculation process. However, because you are performing the admissions action though a data load, you must select the admit term for the primary academic program that you have specified and it will be used as the default for those applicants that are part of the CBAP Load
Admit Type	Select the admit type that you want to default for those applicants that will be loaded through the CBAP Load Process.
Application Centre	Select the application center to be defaulted for each application. This information helps you track what office is handling specific applications. Define application centers on the Application Center Table page.
Academic Level	Select the academic level that you want to assign to the selected applicants that will be loaded from the CBAP Load.
Academic Plan	Select the academic plan that you want to assign to the selected applicants that will be loaded from the CBAP Load. Use this field when no standard plan has been defined.

After providing and then performing the checking of these parameters, the application process can be started and the data will be present in the suspense table. A status field will provide information to indicate whether the process ran successfully or not. This field will be present on a separate page in an online maintenance component for the suspense data.

This status field is called 'Edit' and contains the following values:

Edit Value	Description
Completed	Process was able to read the data and put it in the suspense table without any problems
Error	An error has occurred after reading or loading the record in the suspense table.
Perform/Post	This value is manually maintained and is for information purposes only. The value is used for informational purposes at schools. During the upload process the system will allocate one of two edit values, namely Completed or Error. The process does not use the Perform/Post field value.

The following errors might occur during the upload process and are displayed on the CBAP Processing Option panel:

Error in Country.
Error in Campus.
Error in Academic Program.
Error Prior Education.
Error in Subject code.
Error in Academic Plan.

These errors will occur during the loading process if values are present in the CBAP Load file that are not known in the PeopleSoft tables. The functional criteria for determining whether information supplied is correct or not is based on combinations of Academic program and Campus/BRINcode combinations. Functional and technical changes in registration of Campus, Home Campus and BRINcode should be taken into account.

Using the Posting Process to Perform Search/Match

For CBAP information to be present, the suspense table has to indicate whether information is to be added as new records (new student) in PeopleSoft core tables, or whether it has to be updated or ignored. To make this possible, search/match parameters must be provided. It should also indicate whether the search/match functionality setup used is actually the core search/match product provided by PeopleSoft. The posting process, which also performs search/match, uses this setup to perform search/match.

For new/existing students the following options apply for the suspense data:

Add - add the suspense information to PeopleSoft.
Suspend - nothing will be done with the suspense record.
Ignore - the record will be removed eventually from the suspense table, no actions will be done for PeopleSoft.

A status field will provide information and indicate whether the process ran successfully. This field will be present on a separate page in an online maintenance component for the suspense data. This status field is called 'Search' will provide info if the process ran successfully.

Search Value	Description
Completed	The process has been run without any problems.
Error	An error has occurred in the search/match process of the record in the suspense table.
Perform/Post	Process has not been run yet for this record. This option is not evaluated the posting process and will not be used by it. The process uses the post field only when finished.

The process has to be based on application engine technology.

Processing Suspense Data

Before a suspense record can be processed, the read process and match process must have been run successfully for the student concerned. This will result in the edit and search fields both being set to complete. The process field will provide the status of the suspense record. The values described in the following table can be maintained manually in an online maintenance component, although some will be set automatically by the search/match process.

Value Process	Description	Set By
Error	An error has occurred during the process.	The system during the process
New ID Add	The system was not able to find a similar record/match in the PeopleSoft database and will add a new student ID when you run the search/match/post process When set manually, it means that the process identified a match and the user determined manually that no duplication exists. When the user runs the search/match/post process again, the process creates a new record and generates an ID, which it displays in the ID field on the Bio/Demo page.	The system during the search/match process, when no match was found in the PeopleSoft database. It can be set manually.
No Action	Manually entered. Search/match/post will ignore this option and the record will not be processed and purged from the suspense table.	Manual
Purge	This value means that the suspense record will be purged during the purge process (described in the purge section)	By the system when the search/match/post process if the record has been completed successfully
Update ID	The search/match/post process has found a matching ID in the PeopleSoft database. The process will update the matching records with the suspense record data When set manually, this indicates that the process identified a match and the user determined manually that duplication exists. The system makes available the ID field on the Bio/Demo page. Select the ID that you want the search/match/post process to update. You must save the page and run the search/match/post process to update the record.	By the system during the search/match process if a match was found in the PeopleSoft database and if your search parameters define that an update action should occur in this situation (only when you run search/match and post at different times). Set manually.
Wait Srch	This suspense record is waiting to be processed by the search/match/post process,	The system during the CBAP load process.

Setting Up CBAP Parameters

This section discusses how to set up CBAP parameters.

Page Used to Set Up CBAP Parameters

Page Name	Definition Name	Navigation	Usage
CBAP Setup Parameters	SAD_CBSYST_PAR_NLD	Student Admissions, Processing Admissions NLD, CBAP Setup Parameters	For CBAP there is only a setup for the institution and academic career. Security should prevent usage of CBAP as only key users will be able to use this functionality. After inserting a new setup record with the relevant institution and academic career, a few values have to be entered: Admin function is required for checklist determination in the CBAP process. Checklist code is required for the checklist which will be used for the CBAP process for the CBAP codes 0, 8, D and 9. The checklist items must be provided for usage within the CBAP process. This information is needed for determination in the CBAP process which item must be added to the earlier mentioned checklist for the relevant student if a code 8, 9 or D is used.

Setting Up CBAP Parameters

Access the CBAP Setup Parameters page (Student Admissions, Processing Admissions NLD, CBAP Setup Parameters).

Administrative Function

The Administrative Function Table stores the codes for the core functional areas in Student Administration that process Communication, Checklists, and Comments. It also stores the key data that should be populated as variable data on the Communication, Checklist, and Comments records.

Checklist Code

Select the code that will create a checklist item once the Posting Process is executed.

Item Drawing Lot

This is a specific item for usage at CBAP codes 8 and 9. It will be added to the checklist in the posting process for the CBAP codes 8 and 9 as a drawing lot checklist item for the student.

Item Decentralized Drawing

A specific item for usage at CBAP code D. It will be added to the checklist in the posting process for the CBAP D code as a decentralized drawing checklist item for the student.

Type of Name

Indicate a usage of the student's name by entering a name type in the setup (usage of LEG is usually applied).

Maintaining the CBAP Suspension Table

This section discusses how to:

Edit process options.
Enter bio/demo data.
Enter address information.
Enter academic program data.
Enter prior graduation information.
Enter subject information.
Enter messages.

Pages Used to Maintain the CBAP Suspension Table

Page Name	Definition Name	Navigation	Usage
Processing	SAD_CBPROC_OPT_NLD	Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Processing	Set and define processing options used in the CBAP Load process. The data contained in this component provides information, actions and status based on the CBAP Load process. This page also provides details regarding the search/match execution during the Post Process. You can determine if a record is waiting to be processed, a record created a new person to be added to the database, and any errors were encountered during the search/match or load process, etc.
Bio/Demo Data	SAD_CBBIO_DEMO_NLD	Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Bio/Demo Data	Enter or select biographical and demographic information about the student.
Address Information	SAD_CBADDR_INF_NLD	Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Address Information	Enter the student's address information.
Program Information 1	SAD_CBACD_INF1_NLD	Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Program Information 1	The data on the Program Information 1 page is a result of both the load process, which is from the CBAP flat file, as well as data contained in the PeopleSoft Setup tables used to process the CBAP Load. Data can be added or changed which will be used in the CBAP Post Process.
Program Information 2	SAD_CBACD_INF2_NLD	Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Program Information 2	The data on the Program Information 2 page is a result of both the data read from the CBAP flat file as well as data contained in the PeopleSoft Setup tables used to process the CBAP Load. Data can be added or changed which will be used in the CBAP Post Process.
Subject Information	SAD_CBACD_INF2_NLD	Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Subject Information	The data on the Subject Information page is a result of the CBAP data load. Data can be added or changed which will be used in the CBAP Post Process.
Messages	SAD_CBMESGS_NLD	Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Messages	The data contained in the Messages page is a result of data that errors based on the load. The information contained provides specific reasons as to why certain data elements erred during the load process.

Editing Process Options

Access the Processing page (Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Processing).

This page indicates the status of a CBAP data record after the search/match process runs. You can determine if a data record is ready to be processed (posted). The page indicates whether a new person is added to the database. Errors are shown that occurred during search/match.

Test Type Record Nbr (test type record number)	With each student in the flat file being loaded to the application, the number increases. The number is unique to each row in each CBAP file.
Date Loaded	The date that the CBAP file was loaded to the application. It is the system date.
Name Royal Prefix	The term used to designate the student's degree of sovereignty, nobility, or honor.

Edit Processing Option

If an error appears in any of the processing options fields, the Error Indicator group box displays the area in which an error occurred. You should correct the errors before you proceed. Once you make a change to any of the fields in this page, click the Save button at the bottom of the page

Edit Processing Option

The field shows the status of this record as updated by the upload process:

Complete: The program was able to process this record without errors.

Error: An error has occurred processing of this record.

Perform: This value should be set manually only and serves informative purpose only.

Search/Match Processing Option

This field shows the status of the search/match process:

Complete: Search/match executed without errors.

Error: Error occurred during search/match.

Perform: Search/match has not yet been executed.

Post Processing Option

The post (verwerk) field shows the status of the record after posting has taken place. These values can be entered manually although some will be filled automatically after processes have run:

Error: An error has occurred during the posting process.

New ID Add: The system was not able to find an equivalent record in the database and will add a new student ID during posting.

No Action: This value was appointed manually and the posting process will ignore this record.

Purge: This value indicates that the record has been processed and should be purged from the suspense table.

Update ID: The system has found a matching ID in the database.

The existing ID should be updated with CBAP suspense file data during posting.

Wait Srch: This record is stored in the suspense table and waiting further processing by search/match.

Number of Search Matches

Search Order Nbr (search order number)	The search number of the search level used to find a match for the person shown.
Number of Search Matches	The number of "hits" for this particular person.

Entering Bio/Demo Data

Access the Bio/Demo Data page (Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Bio/Demo Data).

This page contains all biographical and demographic data loaded into the suspense table when a new record is posted. If a matching data record is found in the database, and the option is chosen to update database data with CBAP suspense data, these personal data elements will not overwrite the existing personal data elements.

ID	After running the upload process the ID field is set to display only and is empty. After the search/match process has run, this field will be open for editing and should contain the ID of the student found in the database if an equivalent is found based on the search/match criteria. The field will contain the value NEW for all new admissions students unknown to the system.
GBA Status (Gemeentelijke Basis Adminstratie status)	The student's Gemeentelijke Basis Adminstratie (GBA) status as assigned by the GBA to the person. The data is loaded from the CBAP file into the system.
Correspond Nbr (corresponding number)	The student's Gemeentelijke Basis Adminstratie (GBA) status as assigned by the GBA to the person. The data is loaded from the CBAP file into the system.
Hist. Corr. Nbr (historical correspondence number)	The person's historical correspondence number. This value is loaded from the CBAP file.
Legal Names 1 and Legal Names 2	These fields will be populated with the full name of the student, received from the CBAP suspense file. First, the Legal Names 1 field is populated, and, if needed, then the Legal Names 2. When the name type is filled at the CBAP setup parameter, these names will be eventually entered in the system at the name type provided in the parameter setup.

Entering Address Information

Access the Address Information page (Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Address Information).

This page contains demographic information from the CBAP Load file. This page should be used to view and or alter address data before posting.

CBAP House Number	The house number that CBAP has on file for this student.
CBAP B App Nbr	The student's beginning apartment number.
CBAP E App Nbr	The student's ending apartment number.
Foreign Address Ind	The foreign address indicator is used when the country is not equal to NLD (Netherlands). The address row displays and must be entered accordingly.

Entering Academic Program Data

Access the Program Information 1 page (Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Program Information 1).

Effective Date

The system displays the effective date for the status of the applicant. This value defaults from the corresponding field on the CBAP Load Parameters page. The CBAP Load process uses the effective date field for Admissions and Student Records adds and withdrawals. The process writes to the application program data record. For personal data changes, the CBAP load process uses the current system date to update the relevant record.

Action Date

The system displays the action date for the status of the applicant. This value defaults from the corresponding field on the CBAP Load Parameters page. The system records and displays the action date to track the date the information was actually updated. The CBAP Load process will write this value to all records containing the Action Date field for this applicant.

Academic Institution

This field displays the academic institution for which you want to load data from the CBAP file into the suspense file. The CBAP process places the institution value you select into different records as defined by the process itself. This value defaults from the corresponding field on the CBAP Load Parameters page.

BRINcode

This is a code that is assigned to all Dutch Institutions by the Dutch Ministry of Education and is mandatory that this code be used in all official communications with the Ministry.

Campus

The Campus that is requested in this application. Campus values are defined on the Campus Table page.

CIP Code

The appropriate VREBO Code for the academic plan as found on the CBAP file. CREBO Codes are defined on the Crebo Codes in the Netherlands Academic Structure Setup component.

Academic Career

The academic career that is requested in this application. Academic career values are defined on the Academic Career Table.

Academic Program

The academic program that is requested in this application. Academic program values are defined on the Academic Program Table.

Academic Plan

The academic plan within the academic program that is requested in this application. This value defaults from the corresponding field on the CBAP Load Parameters. Academic plan values are defined on the Academic Plan table.

Academic Level

The CBAP Load process maps the academic level to the academic level field in CRI-HO. This level will be used later in the process of sending information to the Central Register of Higher Education in the Netherlands. When the system is checking to see if an applicant is allowed to be withdrawn, it will not allow the withdrawal if the applicant's academic level is different then the one entered on this page. This value defaults to the CBAP Suspense file and can be changed once in the CBAP Suspense pages. The values for the academic level fields are delivered with the system as translate values.

Acad Load (academic load)

This field displays the applicant's selected academic load for the program to which she or he is applying as found on the CBAP file.

Admit Term

The admit term will be displayed for the term to which the applicant applies. The CBAP Load process will write this admit term value in every record with the Admit Term field in it. This value defaults to the CBAP Suspense file, where it can be later changed in the CBAP Suspense page.

Admit Type

Admit type for this applicant regarding this application. For example, you may have a value such as "First-Year and Transfer". The CBAP Load process writes the admit type to every application record found in the CBAP file. Values for this field are defined on the Admit Type table. This is an user default field. This value defaults to the CBAP Suspense file, where it can later be changed in the CBAP Suspense pages.

Application Center

Enter the application center where this application will be processed. This information helps you track what office is handling specific applications. Values for this field are defined on the Application Center table. This is an user default field. The value defaults to the CBAP Suspense file, where you can edit it in the CBAP Suspense component.

CBAP Year of Study

The CBAP Load process displays the academic year for which the applicant wants to commence study.

Study Location

The CBAP Load process displays the location of the applicant's prior education. This value defaults from the corresponding External Organization field on the CBAP Load Edit Parameters page.

BRINcode

BRIN is short for Basic Registration for Institutions (Basisregistratie instellingen). The Dutch Ministry of Education only is authorized to appoint BRINcodes to all institutions. It is mandatory that this code be used in all official communications with the Ministry. This is why the BRINcode is relevant for communications concerning Admissions and Registrations. Therefore, the functionality that should be built for CBAP, is affected by this Ministerial requisite. The BRINcode is a four-digit number, supplemented with a two-digit location code, which distinguishes one institution from another. This connection with locations in addition to Institutions implies that the BRINcode does not have a one on one relationship with the institution. Multiple BRINcodes may exist within one Institution. As the Dutch Ministry of Education appoints BRINcodes, they should be considered semi-dynamic. BRINcodes will only change if the organizational structure of an Institution changes in a way that has impact on legal company structures or responsibility structures concerning requirements as set by the Ministry of Education or if the Ministry decides that new BRINcodes should be issued. BRINcodes are usually only issued for new institutions. It follows that registration of BRINcode should be effective-dated. Registration of BRINcode should be possible in combination with Academic Programs, Campus and Academic Organization. Multiple Academic Programs and Campus combinations may be in operation within one specific BRINcode.

CIP Code and HEGIS Code

For Academic Programs all qualifications on MBO level (Middelbaar Beroepsonderwijs), which offer Adult Education and Professional Education, are registered as CREBO codes (Centraal Register BeroepsOnderwijs). CREBO roughly translates as Central Registry for Professional Education. The Academic Programs are actually derivatives of the CREBO codes. The Dutch Ministry of Education, via the IBG, appoints CREBO codes. The CREBO code is registered in the HEGIS Code Table. The CIP code (ISAT code) is a means to register qualifications and Academic Programs for Higher Education. The ISAT code is also appointed by the IBG. As the CIP code and the HEGIS code are not mutually exclusive, two separate tables are necessary to register these codes. The CIP code is registered in the CIP Code Table. Both codes are considered dynamic and therefore should be registered in effective-dated tables. A clear and apparent connection should exist between the CIP codes and Academic Programs and Plans. The same relationship applies for HEGIS Codes and Academic Programs and Plans.

Entering Prior Graduation Information

Access the Program Information 2 page (Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Program Information 2).

Graduation Year

The year the applicant graduated or will graduate from the prior education.

Diploma Received

This field displays whether the applicant already received a diploma from the prior education.

Descr rec. dipl (description recent diploma)

The Institution at which the prior diploma was awarded.

Prior Education

The applicant's prior education before applying to your institution.

Exceptions report

Indicates when an institution can expect information from CBAP about the applicant's bewijs van toelatinġ. This is a letter of acceptance from the IBG.

Entering Subject Information

Access the Subject Information page (Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Subject Information).

CBAP Subject (1 - 10)

Subject data comes from the CBAP Load process and is loaded in the students external subjects.

Entering Messages

Access the Messages page (Student Admissions, Processing Admissions NLD, CBAP Suspension Table, Messages).

Process Instance

The field displays the process number of the last process run for this record. This number is generated by the Process Scheduler.

Date Loaded

The date the CBAP file was loaded into the suspense file.

Message Set Number

The message set number is copied from the message catalog that has been defined in the system data definitions database.

Message Number

The message number is a subset from the Message Set Number and has been defined in the system data definitions.

Message Severity

This field displays the severity of the message, such as Message or Error.

Comments

The results or other additional information about the message.

Loading CBAP

This section discusses how to load CBAP.

Page Used to Load CBAP

Page Name	Definition Name	Navigation	Usage
CBAP Load	SAD_CBLOAD_PAR_NLD	Student Admissions, Processing Admissions NLD, CBAP Load	Use the CBAP Load/Edit parameters to define parameters required for loading data from a CBAP data load, as well as to designate the location of the CBAP file you will be loading. You should complete the full loading, search/match and posting before loading a new set of CBAP data.

Loading CBAP

Access the CBAP Load page (Student Admissions, Processing Admissions NLD, CBAP Load).

Store the CBAP suspense file in an accessible network or local directory. The CBSP file contains personal data; data about prior education, information about the school; academic program and location to which the student wants to apply for admission.

Warning! The loading, search/match and posting cycle needs to be completed for one file before loading the next file.

Input File	Indicate the location (directory path) and file name where the CBAP file resides. After the location has been entered the file can be loaded using the Load Process.
Output File Path	Indicate the location (directory path) where any output that may be generated will be logged.
Institution	Enter the academic institution for which you want to load data from the CBAP file into the suspense tables. The CBAP Load process places the institution value you select into a different records as defined by the process itself. This value defaults to the CBAP Suspense tables, where you can then edit it in the CBAP Suspense page. Institution values are defined on the Academic Institution Component. The institution should match the institution for the BRINcode in the upload file delivered.
BRINcode	The posting process will use this code only. The CBAP Load will match the external subject defined, with the Campus/BRINcode setup which has been tied to the Academic Institution. BRINcodes are set up in the Netherlands Academic Structure component group.
Effective Date	The effective date or date from will be used as the effective date for applications and withdrawals in admissions and enrollment records. For the update of personal data, names and addresses the process will use the system date as the effective date. If the process tries to enter a withdrawal and finds an effective date, which is a date after the effective date used on this page, the interface will use the date found in the system and not the date entered here.
Action Date	The system records and displays the action date to track the date the information was actually updated. The CBAP Load process will write this value to all records containing the Action Date field for this applicant. This value defaults to the CBAP Suspense file, where you can edit it in the CBAP Suspense page.
Admit Term	The admit term will be displayed for the term for which the applicant applies. The CBAP Load process will write this admit term value in every record with the Admit Term field in it. This value defaults to the CBAP Suspense file, where it can be later changed in the CBAP Suspense page.
Application Center	Enter the application center where this application will be processed. This information helps you track which office is handling specific applications. Values for this filed are defined on the Application Center Table. This is an user default field. The value defaults to the CBAP Suspense file, where you can edit it in the CBAP Suspense pages.
Admit Type	Enter the admit type for this applicant regarding this application. For example, you may have values such as "First-Year and Transfer". The CBAP Load process will write the admit type to every application record found in the CBAP file. Values for this field are defined on the Admit Type Table. This is an user default field. This value defaults to the CBAP Suspense file, where you can edit it in the CBAP Suspense pages.
Academic Plan	The academic plan will be entered in the plan data for this student if no standard plan is used or defined by the system. An academic plan can be any area of study, such as English, Math, Physics, or Undeclared. Values for this field are defined on the Academic Plan Table. This is an user default field. This value defaults to the CBAP Suspense file, where you can edit it in the CBAP Suspense pages.
Academic Level	The CBAP Load process maps the academic level to the academic level field in CRI-HO. This level will be used later in the process of sending information to the Central Register of Higher Education in the Netherlands. When the system checks whether an applicant is allowed to be withdrawn, it will not allow the withdrawal if the applicant's academic level is different to the one entered on this page. This value defaults to the CBAP Suspense file, where you can edit it in the CBAP Suspense pages. The values for the academic level fields are delivered with the system as translate values.

Purging CBAP

This section discusses how to purge CBAP.

Page Used to Purge CBAP

Page Name	Definition Name	Navigation	Usage
CBAP Purge	SAD_CBPURG_PAR_NLD	Student Admissions, Processing Admissions NLD, CBAP Purge	Use the CBAP Purge process to purge CBAP Suspense file records and their associated processing messages from your database baed on the processing parameters you define on this page.

Purging CBAP

Access the Purge CBAP page (Student Admissions, Processing Admissions NLD, CBAP Purge).

Purge Option

All Suspense Rows	Select this option to purge all data in the suspense file. Use this criteria if you do not plan to go through your CBAP Suspense records. You can purge these records whether or not you have errors and regardless of the value selected for the Post field on the Processing Options page.
Marked Suspense Rows	Select this option when all records marked "clean/purge" should be purged from the suspense table.

Purge Messages

Retain Associated Messages	Select this option if the error messages should be saved. The messages are related to the CBAP suspense rows you have selected to purge.
Remove Associated Messages	Select this option to purge the CBAP error message files.

BRINcode

A code that is assigned to all Dutch Institutions by the Dutch Ministry of Education, and it is mandatory that this code be used in all official communications with the Ministry.

Posting CBAP

This section discusses how to:

Establish CBAP post parameters.
Establish CBAP search parameters.

Pages Used to Post CBAP

Page Name	Definition Name	Navigation	Usage
CBAP Post Parameters	SAD_CBPOST_PAR_NLD	Student Admissions, Processing Admissions NLD, CBAP Post, CBAP Post Parameters	Use the CBAP Post parameters to post CBAP external data. You need to set up the search/match/post parameters in order for the CBAP Post process to function.
CBAP Search Parameters	SEARCH_PARMS	Student Admissions, Processing Admissions NLD, CBAP Post, CBAP Search Parameters	For this page, the search match criteria must be set up for CBAP. The standard search match method, which contains a set of search match rules, is selected by the user. The settings can then be selected in order to indicate which action will be taken in the instance of one or more student actions for the found rule. Note. The standard search/match rules are used as are provided in standard PeopleSoft HR (SOA). This means that next to the provided set of search match rules, new ones can be created in standard PeopleSoft for usage at CBAP as well.

Page Name

Definition Name

Navigation

Usage

CBAP Post Parameters

SAD_CBPOST_PAR_NLD

Student Admissions, Processing Admissions NLD, CBAP Post, CBAP Post Parameters

Use the CBAP Post parameters to post CBAP external data. You need to set up the search/match/post parameters in order for the CBAP Post process to function.

CBAP Search Parameters

SEARCH_PARMS

Student Admissions, Processing Admissions NLD, CBAP Post, CBAP Search Parameters

For this page, the search match criteria must be set up for CBAP. The standard search match method, which contains a set of search match rules, is selected by the user. The settings can then be selected in order to indicate which action will be taken in the instance of one or more student actions for the found rule.

Note. The standard search/match rules are used as are provided in standard PeopleSoft HR (SOA). This means that next to the provided set of search match rules, new ones can be created in standard PeopleSoft for usage at CBAP as well.

Establishing CBAP Post Parameters

Access the CBAP Post Parameters page (Student Admissions, Processing Admissions NLD, CBAP Post, CBAP Post Parameters).

Search/Match/Post Process Optn

Search, Match and Post	Select this option to upload the suspense table and post the suspense table content.
Post Only	Select this option to directly post only.
Search and Match Only	Select this option to only execute search/match using the suspense table. These actions will not process/post the suspense data.

Academic Institution	Use the CBAP Post parameters to post CBAP external data. You need to set up the search/match/post parameters in order for the CBAP Post process to function.
Action Reason	Select the action reason that should be used to add an admissions row to the database.
Withdrawal action reason	Select the withdrawal action reason that should be used to add a withdrawal row to the database.

BRINcode

Select the BRINcode, indicate for which BRINcode the suspense data should be processed. This is a code that is assigned to all Dutch Institutions by the Dutch Ministry of Education and is mandatory that this code be used in all official communications with the Ministry.

Establishing CBAP Search Parameters

Access the CBAP Search Parameters page (Student Admissions, Processing Admissions NLD, CBAP Post, CBAP Search Parameters).

Search Parameter

Select the search parameter code that includes the search fields you need to use to perform the search. The search parameter prompt only allows you to select the search parameters you have been giving access to.

Search/Match Functionality

When CBAP data has been loaded into the suspense table, the user must enter the right search/match criteria in the CBAP search/match criteria panel. These settings will indicate when a new record should be added or if data in the suspense table should be used to update existing data. The settings also determine which data should be ignored for processing. After the search/match settings have been chosen, the same parameters can be used to post the CBAP data. Both processes can be run simultaneously (search/match and immediate posting). The user can also chose to first run a search/match and then run the posting process afterwards.

The search/match process will first process all CBAP suspense data with action code zero. All other action codes (such as withdrawal, change, cancel) update current applicants by adding new effective-dated rows to their existing records. Action codes are found on the CBAP file itself and loaded into the suspense file through the CBAP Load process. The search/match process should not fail if no effective-dated row is found for an action code other than zero. It should always find someone with the same information in the CBAP file. The process will affect an order by on the correspondence number. It will do so in order to determine which students are present in the suspense table with multiple action codes. That is, if the same correspondence number appears more than once in the CBAP file, it means that there is more than one row for this applicant, therefore more than one action for this applicant. If the search/match process finds an action of 0 plus an additional action, it will perform both actions.

See Understanding the Difference Between Search Box Search and Search/Match.

No Match Found

Search/Match Parameters	Add	Update	Suspend	Ignore
When the data is posted and the search/match process does not find an equivalent record, please select one of the options under heading new.	Add the record to the database, including personal data.		Add the data to the suspense table only.	Ignore the CBAP data completely and delete this record. Do not add to suspense table or core tables.
In the component with uploaded data, select each sequence number (one record in suspense table) for which an equivalent data element can be found in the core tables, and indicate which action should be taken. The following action can be chosen.	Add a new record to the core tables using the CBAP suspense record	Update the existing record in the core tables using the CBAP suspense record.	Postpone the equivalent CBAP suspense record; it will only be added to the suspense table.	Ignore the CBAP suspense record, it will be removed and not processed to the suspense table or the core tables.
Select the sequence number for which the system has found more potential matches in the core tables. The following action can be chosen.	Add a new data record to the core tables using the CBAP suspense record.		Postpone the equivalent CBAP suspense record; it will only be added to the suspense table.	Ignore the CBAP suspense record, it will be removed and not processed to the suspense table or the core tables.

Match(es) Found

When a match is found, the suspense record is processed for all CBAP codes, if the found search match rule is set to action update (search match parameters). All relevant data related to the provided CBAP action code will be updated. If it was manually set to add, or if the search match rule has been set to add, a new record will be created only for CBAP action codes 0, 8, or D. Otherwise the suspense record will not be processed, but will be suspended for manual correction.

Administrative Function	The Administrative Function Table stores the codes for the core functional areas in Student Administration that process Communication, Checklists, and Comments. It also stores the key data that should be populated as variable data on the Communication, Checklist, and Comments records.
Checklist Code	Select the code that will create a checklist item once the Posting Process is executed.
Item Drawing Lot	This is a specific item for usage at CBAP codes 8 and 9. It will be added to the checklist in the posting process for the CBAP codes 8 and 9 as a drawing lot checklist item for the student.
Item Decentralized Drawing	A specific item for usage at CBAP code D. It will be added to the checklist in the posting process for the CBAP D code as a decentralized drawing checklist item for the student.
Type of Name	Indicate a usage of the student's name by entering a name type in the setup (usage of LEG is usually applied).

Effective Date	The system displays the effective date for the status of the applicant. This value defaults from the corresponding field on the CBAP Load Parameters page. The CBAP Load process uses the effective date field for Admissions and Student Records adds and withdrawals. The process writes to the application program data record. For personal data changes, the CBAP load process uses the current system date to update the relevant record.
Action Date	The system displays the action date for the status of the applicant. This value defaults from the corresponding field on the CBAP Load Parameters page. The system records and displays the action date to track the date the information was actually updated. The CBAP Load process will write this value to all records containing the Action Date field for this applicant.
Academic Institution	This field displays the academic institution for which you want to load data from the CBAP file into the suspense file. The CBAP process places the institution value you select into different records as defined by the process itself. This value defaults from the corresponding field on the CBAP Load Parameters page.
BRINcode	This is a code that is assigned to all Dutch Institutions by the Dutch Ministry of Education and is mandatory that this code be used in all official communications with the Ministry.
Campus	The Campus that is requested in this application. Campus values are defined on the Campus Table page.
CIP Code	The appropriate VREBO Code for the academic plan as found on the CBAP file. CREBO Codes are defined on the Crebo Codes in the Netherlands Academic Structure Setup component.
Academic Career	The academic career that is requested in this application. Academic career values are defined on the Academic Career Table.
Academic Program	The academic program that is requested in this application. Academic program values are defined on the Academic Program Table.
Academic Plan	The academic plan within the academic program that is requested in this application. This value defaults from the corresponding field on the CBAP Load Parameters. Academic plan values are defined on the Academic Plan table.
Academic Level	The CBAP Load process maps the academic level to the academic level field in CRI-HO. This level will be used later in the process of sending information to the Central Register of Higher Education in the Netherlands. When the system is checking to see if an applicant is allowed to be withdrawn, it will not allow the withdrawal if the applicant's academic level is different then the one entered on this page. This value defaults to the CBAP Suspense file and can be changed once in the CBAP Suspense pages. The values for the academic level fields are delivered with the system as translate values.
Acad Load (academic load)	This field displays the applicant's selected academic load for the program to which she or he is applying as found on the CBAP file.
Admit Term	The admit term will be displayed for the term to which the applicant applies. The CBAP Load process will write this admit term value in every record with the Admit Term field in it. This value defaults to the CBAP Suspense file, where it can be later changed in the CBAP Suspense page.
Admit Type	Admit type for this applicant regarding this application. For example, you may have a value such as "First-Year and Transfer". The CBAP Load process writes the admit type to every application record found in the CBAP file. Values for this field are defined on the Admit Type table. This is an user default field. This value defaults to the CBAP Suspense file, where it can later be changed in the CBAP Suspense pages.
Application Center	Enter the application center where this application will be processed. This information helps you track what office is handling specific applications. Values for this field are defined on the Application Center table. This is an user default field. The value defaults to the CBAP Suspense file, where you can edit it in the CBAP Suspense component.
CBAP Year of Study	The CBAP Load process displays the academic year for which the applicant wants to commence study.
Study Location	The CBAP Load process displays the location of the applicant's prior education. This value defaults from the corresponding External Organization field on the CBAP Load Edit Parameters page.

Graduation Year	The year the applicant graduated or will graduate from the prior education.
Diploma Received	This field displays whether the applicant already received a diploma from the prior education.
Descr rec. dipl (description recent diploma)	The Institution at which the prior diploma was awarded.
Prior Education	The applicant's prior education before applying to your institution.
Exceptions report	Indicates when an institution can expect information from CBAP about the applicant's bewijs van toelatinġ. This is a letter of acceptance from the IBG.

Process Instance	The field displays the process number of the last process run for this record. This number is generated by the Process Scheduler.
Date Loaded	The date the CBAP file was loaded into the suspense file.
Message Set Number	The message set number is copied from the message catalog that has been defined in the system data definitions database.
Message Number	The message number is a subset from the Message Set Number and has been defined in the system data definitions.
Message Severity	This field displays the severity of the message, such as Message or Error.
Comments	The results or other additional information about the message.