PeopleSoft Student Administration Integration Pack PeopleBook

Mapping Course Elements for Course Sites

If the institution, organization, and term are in scope, then you can include or exclude class sections, and combined sections to create a course site for each class section or create a single course site for associated sections.

This chapter discusses how to:

Map and associate class sections.
Map combined sections.
Associate ad hoc sections.
Generate the SAIP Class Integration report.

Mapping and Associating Class Sections

This section discusses how to map and associate class sections.

Page Used to Map and Associate Class Sections

Page Name	Definition Name	Navigation	Usage
Class Scoping and Association	SAE_CLASS_CONFIG	Curriculum Management, Schedule of Classes, SA Integration Pack, Scoping and Association	Identify and associate class sections to create course sites for a course.
Class Scoping and Association - Integration Status	SAE_CLS_SCOPE_STAT	Click the link in the Integration Status column on the Class Scoping and Association page.	Display the scope status of the criteria that determine overall integration status.

Mapping and Associating Class Sections

Access the Class Scoping and Association page (Curriculum Management, Schedule of Classes, SA Integration Pack, Scoping and Association).

Include in Scope

Select to include the class section in the next snapshot or next event-based transfer. When this check box is selected, SAIP continues to transfer and update the class section until it is manually excluded from scope.

The system automatically selects this check box if the class section is currently included in scope whether it was set automatically as the result of a default installation setting, or set manually at the element level.

Clear to exclude the class section in the snapshot transfer and event-based transfers. When this check box is cleared, SAIP ignores the class section and any changes to it.

If the class section was previously transferred and you clear the Include in Scope check box, then the class section remains in the course site. SAIP will not send a message to delete the course section, however any changes made to the course section in the Campus Solutions system will also not be reflected in the external system course site.

IMS Association Number

Enter a number (up to four digits) to uniquely identify each course site that you want to appear in the LMS or other target system. Enter the same number for each of the rows that you want to appear in the same course site. If the field for a given row is left blank or if it assigned an IMS association number that is not shared by any other row, then the row is sent as its own course site.

Associated Class

Displays the Associated Number value from the Class Association page.

See Defining Class Associations.

Note. If the Default IMS Association from Class Association check box is selected on the Scoping and Association page, then for each newly created section SAIP enters each class section's Associated Class value from the Class Association page in PeopleSoft Student Records. You can override the number to associate class sections differently for the external system course site.

Integration Start Date

When a class section is in scope, it becomes active on the Integration Start Date. This date is initially calculated based on the Class Start Date plus/minus the Integration Offset. The Integration Offset is cascaded down from the Session level. You can manually change the integration start date on this page to override the defaults. After this date has been manually set, it is stored and can only be reset by manually changing it on this page or by clicking the Reset All Sections button on the Term Integration Dating page (Set Up SACR, Foundation Tables, Term Setup, Term/Session Table).

Integration End Date

When a class section is in scope, it becomes inactive on the Integration End Date. This date is initially calculated based on the Class End Date plus/minus the Integration Offset. The Integration Offset is cascaded down from the Session level. You can manually change the integration end date on this page to override the defaults. After this date has been manually set, it is stored and can only be reset by manually changing it on this page or by clicking the Reset All Sections button located on the Term Integration Dating page (Set Up SACR, Foundation Tables, Term Setup, Term/Session Table).

Integration Status

The link in this column indicates the state of readiness (Active or Inactive) of the class section to participate in the integration.

A status of Active indicates that all items are in scope (including the class section itself for which the Include in Scope check box must be selected) and the class section is available to the integration.

A status of Inactive indicates that at least one item is not in scope, and the class section information cannot be transmitted to an external system.

Click the link to access the Integration Status page where you can view detail status for relevant criteria for the class section.

Add Hoc Assoc ID

When a class section is set to participate in an Ad Hoc Section Association, the Ad Hoc Section Association ID appears here. Click on the AD Hoc Association ID to view/edit the Associated Sections.

Include All

Click to select the Include in Scope check box for all rows.

Use Class Association

Click to set all rows to theirAssociated Number values from the Class Association page in PeopleSoft Student Records.

All other fields on this page are from Student Records components under the Curriculum Management menu.

See Setting Default SAIP Scoping and Association Values.

See Setting the Integration Offsets.

Viewing Integration Status

Access the Integration Status page (click the link in the Integration Status column on the Class Scoping and Association page or on the Combined Sections page).

Including a class section in scope will not, by itself, enable the class section to participate in the integration and the information about the class section to be transmitted to an external application. Other items must be in scope and dependencies met before the class section is fully available for integration (for example, the term for the class section must also be in scope, the parent course of the class section must have a current effective date, and so on).

Use the Integration Status page to determine the status of criteria required for integration.

A scope status of Yes indicates that the item is included in scope or otherwise meets the criteria on the appropriate page.

A scope status of No indicates that the item is not in scope or does not meet the criteria and therefore prevents the class section from participating in the integration.

Scope Status

Institution	Indicates whether the parent institution of the class section is included in scope on the Class Scoping and Association page.
Academic Organization	Indicates whether the academic organization attached to the class section (defined on Maintain Schedule of Classes, Basic Data page) is included in scope on the Class Scoping and Association page.
Term	Indicates whether the In Scope check box is selected for the term for this scheduled class section (defined on the Maintain Schedule of Classes component).
Section Integration Date Range	Indicates whether the current date falls between the class section's Integration Start and Integration End dates.

Parent Course/Offering

Academic Organization	Indicates whether the academic organization attached to the parent course of this class section (defined on the Course Catalog) and of the parent offering (defined on the Course Catalog, Offering page), are both included in scope on the Class Scoping and Association page.
Current Effective Date	Indicates whether the parent course of the class section has a currently effective row on the Course Catalog, Catalog Data page.
Offering Approved	Indicates whether the course offering associated with this class section has a Course Approved status of Approved on the Course Catalog, Offering page.

Mapping Combined Sections

This section discusses how to map combined sections.

Page Used to Map Combined Sections

Page Name	Definition Name	Navigation	Usage
Associate Combined Sections	SAE_CMBNDSE_ASSOC	Curriculum Management, Combined Sections, Associate Combined Sections	Identify combined sections to include or exclude in the snapshot transfer.
Associate Combined Sections - Integration Status	SAE_CMDCLS_SCOP_ST	Click the link in the Integration Status column on the Associate Combined Sections page.	Display the scope status of the criteria that determine overall integration status.

Mapping Combined Sections

Access the Associate Combined Sections page (Curriculum Management, Combined Sections, Associate Combined Sections).

Combined Sections

Class sections appear as they are combined for Combined Sections ID on the Identify Combined Sections page in PeopleSoft Student Records.

See Linking Classes to a Combined Section ID.

Include in Scope	Select to include the class section in future snapshot and event-based transfers. When this check box is selected, SAIP continues to transfer and update the class section until it is manually excluded. The system automatically selects this check box if the class section is currently included in scope, whether set automatically as the result of a default installation setting, or set manually at the element level. Clear to exclude the class section from snapshot transfer. When this check box is cleared, SAIP ignores the class section and any changes to it until it is manually reincluded in scope. Note. To associate a combined section for the external system course site, both or all sections must be in scope.
Associate Combined Sections	Select to associate the in-scope sections and present them as one course site. The course name displayed in the external system is by default drawn from the long description of each course in the course catalog. Consider viewing the resulting description and editing it in the target system.
Integration Start Date	When a class section is in scope, it becomes active on the integration start date. This date is initially calculated based on the Class Start Date plus/minus the Integration Offset. The Integration offset is cascaded down from the Session level. You can manually change the integration start date on this page (or on the Class Scoping and Association page) to override the defaults. After this date has been manually set it is stored and can only be reset by manually changing it here (or on the Class Scoping and Association page) or clicking the Reset All Sections button located on the Term Integration Dating page (Set Up SACR, Foundation Tables, Term Setup, Term/Session Table).
Integration End Date	When a class section is in scope, it becomes inactive on the integration end date. This date is initially calculated based on the Class End Date plus/minus the Integration Offset. The Integration offset is cascaded down from the Session level. You can manually change the integration end date on this page (or on the Class Scoping and Association page) to override the defaults. After this date has been manually set it is stored and can only be reset by manually changing it here (or on the Class Scoping and Association page) or clicking the Reset All Sections button located on the Term Integration Dating page (Set Up SACR, Foundation Tables, Term Setup, Term/Session Table). Note. When combined sections are associated, the integration status of each section is still individually evaluated. Therefore, if multiple sections are associated to be delivered into a target system and the sections have different Integration Start and End dates, the integrations become active dependent on their integration date range.
Integration Status	The link in this column indicates the state of readiness (Active or Inactive) of the class section to participate in the integration. A status of Active indicates that all items are in scope (including the class section itself for which the Include in Scope check box must be selected) and the class section is available to the integration. A status of Inactive indicates that at least one item is not in scope, and the class section information cannot be transmitted to an external system. Click the link to access the Integration Status page where you can view detail status for relevant criteria for the class section.

See Setting Default SAIP Scoping and Association Values.

See Setting the Integration Offsets.

See Mapping and Associating Class Sections.

Interested Targets

The Interested Targets group box lists all of the targets for each of the combined sections. All combined sections go to all targets of any section. For example, if Section 1 is targeted to LMS A and Section 2 is targeted to LMS B, then both Section 1 and Section 2 will be sent to both LMS A and LMS B, as long as the combined sections are associated.

The Edit/View Class Targets links take the user to the Class Targets page (SAE_CLS_TARGET) for that section, where the targets may be edited.

Associating Ad Hoc Sections

This section provides an overview of ad hoc section association and discusses how to:

Add an ad hoc section association.
Add sections to an ad hoc section association.
Add multiple sections to an ad hoc section association.

Understanding Ad Hoc Section Association

SAIP has always supported providing targets with section association information for combined sections and multi-section classes. Ad Hoc Section Association provides the ability to send section association information for any collection of sections that are in the same academic institution and the same term. For example, a professor may teach an introductory course and a more advanced course on the same topic in the same semester. Because she is using the Learning Management System (LMS) primarily to share course documents, and because there is a high degree of overlap of those documents between those courses, she would prefer to have both of these classes in the same LMS course site. Ad Hoc Section Association allows the administrator to inform the LMS that these sections are related and may need to be grouped together by sending a Section Association record for them.

Note. SAIP does not allow sections to participate in more than one association simultaneously. For example, if the introductory level class section described above were also part of a Combined Section cluster, and if that cluster had been set to send a Section Association record to the LMS, then that class could not also be added to an Ad Hoc Association.

Pages Used to Associate Ad Hoc Sections

Page Name	Definition Name	Navigation	Usage
Ad Hoc Section Association	SAE_ADH_ASSOC	Curriculum Management, Schedule of Classes, SA Integration Pack, Ad Hoc Association, Ad Hoc Section Association	Set up ad hoc section associations.
View/Edit Associated Sections	SAE_ADH_SECTN	Curriculum Management, Schedule of Classes, SA Integration Pack, Ad Hoc Association, View/Edit Associated Sections	Manage class sections associated in an ad hoc section association.
Look up Class Nbr	SAE_SRCH_CLS	Curriculum Management, Schedule of Classes, SA Integration Pack, Ad Hoc Association, View/Edit Associated Sections, Add More Sections	Look up and select multiple class sections to add to the Ad Hoc Section Association.

Adding an Ad Hoc Section Association

Access the Ad Hoc Section Association page (Curriculum Management, Schedule of Classes, SA Integration Pack, Ad Hoc Association, Ad Hoc Section Association).

To associate class sections that are not otherwise associated administratively (whether as Combined Sections or as class sections within a course), you must first create the structure that will tie the class sections together.

Section Association ID	Set the Section Association ID.
Description	Set the association description.
View/Edit Associated Sections	Click the link to view and edit sections in the association on the View/Edit Associated Sections page.

Adding Sections to an Ad Hoc Section Association

Access the View/Edit Associated Sections page (Curriculum Management, Schedule of Classes, SA Integration Pack, Ad Hoc Association, View/Edit Associated Sections).

Once you have created the section association structure that will tie your class sections together, you can add individual class sections to that section association.

Class Nbr	Identify the section to be added by class number.
Include	Select the check box to include the section in scope.
Interested Targets	View the defined targets for each section. In any ad hoc section association, all sections will be sent to the union of all interested targets, if they are not identical. For example, if PSYCH 274 were targeted for Sakai and Blackboard, and PSYCH 235 were targeted fir eCollege and Sakai, both sections as well as the section associations (PSYCH 274 and PSYCH 235) would be sent Sakai, Blackboard, and eCollege targets.
Edit/View Class Targets	Change the targets for that section.
Integration Start Date	When a class section is in scope, it becomes active on the Integration Start Date. This date is initially calculated based on the Class Start Date plus/minus the Integration Offset. The Integration Offset is cascaded down from the Session level. You can manually change the integration start date on this page to override the defaults. After this date has been manually set it is stored and can only be reset by manually changing it on this page or by clicking the Reset All Sections button located on the Term Integration Dating page (Set Up SACR, Foundation Tables, Term Setup, Term/Session Table).
Integration End Date	When a class section is in scope, it becomes inactive on the Integration End Date. This date is initially calculated based on the Class End Date plus/minus the Integration Offset. The Integration Offset is cascaded down from the Session level. You can manually change the integration end date on this page to override the defaults. After this date has been manually set it is stored and can only be reset by manually changing it on this screen or by clicking the Reset All Sections button located on the Term Integration Dating page (Set Up SACR, Foundation Tables, Term Setup, Term/Session Table). Note. When sections are associated, the integration status of each section is still individually evaluated. Therefore, if multiple sections are associated to be delivered into one course shell in a target system and the sections have different Integration Start and End dates, the integrations become active dependent on their integration date range.

Note. SAIP does not allow sections to participate in more than one association simultaneously. If a section being added to an Ad Hoc Association Cluster has already been added to an association elsewhere, an error message will be displayed.

Adding Multiple Sections to an Ad Hoc Section Association

Access the Look Up Class Nbr page (Curriculum Management, Schedule of Classes, SA Integration Pack, Ad Hoc Association, View/Edit Associated Sections, Add More Sections).

Under some circumstances, users may want to add a number of sections to an ad hoc section association at once that have some criteria in common. For example, the English Department would like to create a centralized course site in the LMS for all English Composition classes. Ad Hoc Section Association allows for the mass selection of class sections to be added to an Ad Hoc Section Association.

Select All	Select all of the returned class sections for inclusion in the Ad Hoc Section Association.
Deselect All	Clear the check box of all sections on this page. This does not remove class sections that had previously been added for inclusion on the View/Edit Section Association page.

Any class sections that have been selected for inclusion will be added to the grid on the View/Edit Section Associations page.

Generating the SAIP Class Integration Report

This section discusses how to run the SAIP Class Integration report, including defining the parameters for the report and printing it using various output formats.

Page Used to Run SAIP Class Integration Report

Page Name	Definition Name	Navigation	Usage
SAIP Class Integration Report	SAE_REPORT_PAGE	SA Integration Pack, SAIP Class Integration Report	Print list of all in-scope class sections within defined parameters.

Running the SAIP Class Integration Report

Access the SAIP Class Integration Report page (SA Integration Pack, SAIP Class Integration Report).

Output Format

The SAIP Class Integration Report uses the Oracle BI Publisher capability within PeopleTools to generate data that is usable by a range of output formats. Use this field to determine the format in which you would like the final data to be generated.

The available values are:

DEFAULT: The default format for the report is PDF.

HTM: The report will be generated as an HTML (web-browser based) document.

PDF: The report will be generated as an Adobe Acrobat PDF document.

RTF: The report will be generated as a rich-text-format document.

XLS: The report will be generated as a Microsoft Excel spreadsheet.

Note that all of these formats can be displayed within your browser.

Institution

Select the institution for the class sections on which you wish to report.

You must select an institution. Selecting an institution without selecting an Academic Organization or Term will return ALL class sections defined as in scope for that institution. Be aware that this could generate a large quantity of data, depending on the nature of the institution and the state of the data.

Academic Organizations

Select one or more academic organizations as a limiting parameter for your report.

By selecting an academic organization, you will limit the results of the report to only those class sections that are defined as in scope and associated with both the Institution and the Academic Organization(s) you have selected.

Term

Select one or more terms as a limiting parameter for your report.

By selecting a term, you will limit the results of the report to only those class sections that are defined as in scope and associated with both the Institution and the Term(s) you have selected.

If you select one or more academic organizations and one or more terms, the results will be limited to those class sections which meet all of the criteria (for example, if you select Academic Organizations Anthropology and Biology, and terms 0590 and 0600, the report will list class sections that meet all scope criteria and have an Academic Organization of Anthropology or Biology, for terms 0590 or 0600).

Include in Scope	Select to include the class section in the next snapshot or next event-based transfer. When this check box is selected, SAIP continues to transfer and update the class section until it is manually excluded from scope. The system automatically selects this check box if the class section is currently included in scope whether it was set automatically as the result of a default installation setting, or set manually at the element level. Clear to exclude the class section in the snapshot transfer and event-based transfers. When this check box is cleared, SAIP ignores the class section and any changes to it. If the class section was previously transferred and you clear the Include in Scope check box, then the class section remains in the course site. SAIP will not send a message to delete the course section, however any changes made to the course section in the Campus Solutions system will also not be reflected in the external system course site.
IMS Association Number	Enter a number (up to four digits) to uniquely identify each course site that you want to appear in the LMS or other target system. Enter the same number for each of the rows that you want to appear in the same course site. If the field for a given row is left blank or if it assigned an IMS association number that is not shared by any other row, then the row is sent as its own course site.
Associated Class	Displays the Associated Number value from the Class Association page. See Defining Class Associations. Note. If the Default IMS Association from Class Association check box is selected on the Scoping and Association page, then for each newly created section SAIP enters each class section's Associated Class value from the Class Association page in PeopleSoft Student Records. You can override the number to associate class sections differently for the external system course site.
Integration Start Date	When a class section is in scope, it becomes active on the Integration Start Date. This date is initially calculated based on the Class Start Date plus/minus the Integration Offset. The Integration Offset is cascaded down from the Session level. You can manually change the integration start date on this page to override the defaults. After this date has been manually set, it is stored and can only be reset by manually changing it on this page or by clicking the Reset All Sections button on the Term Integration Dating page (Set Up SACR, Foundation Tables, Term Setup, Term/Session Table).
Integration End Date	When a class section is in scope, it becomes inactive on the Integration End Date. This date is initially calculated based on the Class End Date plus/minus the Integration Offset. The Integration Offset is cascaded down from the Session level. You can manually change the integration end date on this page to override the defaults. After this date has been manually set, it is stored and can only be reset by manually changing it on this page or by clicking the Reset All Sections button located on the Term Integration Dating page (Set Up SACR, Foundation Tables, Term Setup, Term/Session Table).
Integration Status	The link in this column indicates the state of readiness (Active or Inactive) of the class section to participate in the integration. A status of Active indicates that all items are in scope (including the class section itself for which the Include in Scope check box must be selected) and the class section is available to the integration. A status of Inactive indicates that at least one item is not in scope, and the class section information cannot be transmitted to an external system. Click the link to access the Integration Status page where you can view detail status for relevant criteria for the class section.
Add Hoc Assoc ID	When a class section is set to participate in an Ad Hoc Section Association, the Ad Hoc Section Association ID appears here. Click on the AD Hoc Association ID to view/edit the Associated Sections.
Include All	Click to select the Include in Scope check box for all rows.
Use Class Association	Click to set all rows to theirAssociated Number values from the Class Association page in PeopleSoft Student Records.

Output Format	The SAIP Class Integration Report uses the Oracle BI Publisher capability within PeopleTools to generate data that is usable by a range of output formats. Use this field to determine the format in which you would like the final data to be generated. The available values are: DEFAULT: The default format for the report is PDF. HTM: The report will be generated as an HTML (web-browser based) document. PDF: The report will be generated as an Adobe Acrobat PDF document. RTF: The report will be generated as a rich-text-format document. XLS: The report will be generated as a Microsoft Excel spreadsheet. Note that all of these formats can be displayed within your browser.
Institution	Select the institution for the class sections on which you wish to report. You must select an institution. Selecting an institution without selecting an Academic Organization or Term will return ALL class sections defined as in scope for that institution. Be aware that this could generate a large quantity of data, depending on the nature of the institution and the state of the data.
Academic Organizations	Select one or more academic organizations as a limiting parameter for your report. By selecting an academic organization, you will limit the results of the report to only those class sections that are defined as in scope and associated with both the Institution and the Academic Organization(s) you have selected.
Term	Select one or more terms as a limiting parameter for your report. By selecting a term, you will limit the results of the report to only those class sections that are defined as in scope and associated with both the Institution and the Term(s) you have selected.