Understanding ID Delete Control
This chapter provides an overview of setting up ID delete control, lists common elements, and discusses how to:
Control the deletion of individual IDs.
Control the deletion of organization IDs.
Understanding ID Delete Control
The ID Delete Control feature enables you to define priority data records to prevent users from deleting IDs with data on which others at your institution might rely. With priority data in place, the system will not permit users to delete an ID for which that data exists. A system administrator, or other user with proper security, can review the key data and then, if required, delete the ID.
PeopleSoft delivers predefined ID delete control priority tables and fields for individual and organization IDs. Corresponding messages are preset to appear when you try to delete an ID with data in any of the associated control records and fields.
Note. You should not modify the predefined ID delete controls. You can, however, define additional priority data by adding other records and fields to control the deletion of IDs.
Common Elements Used in This Chapter
|
Record (Table) Name |
Displays the name of the record that contains the priority data field. |
|
Field Name |
Displays the name of the field that, when data exists in it, prevents the deletion of the ID. |
|
Message Set Number |
Enter the set number of the message to display when data exists in the priority data field. |
|
Message Number |
Enter the number of the message to display when data exists in the priority data field. Warning! If you need to create user-configurable messages, create them in Message Sets 20,000-29,000 to prevent the system from overwriting them. Note. The short description for many message numbers is the same. Review the detailed description associated which each message number in the PeopleTools Message Catalog to determine which message number displays the desired message regarding the specific field. |
Controlling the Deletion of Individual IDs
To control the deletion of individual IDs, use the ID Delete Control (ID_DEL_PRVNT_TABLE) component.
This section discusses how to define priority data to control the deletion of individuals IDs.
Page Used to Control the Deletion of Individual IDs
|
Page Name |
Definition Name |
Navigation |
Usage |
|
ID_DEL_PRVNT_TABLE |
|
Define priority data to control the deletion of individual IDs from your database. |
Defining Priority Data
Access the ID Delete Control page (Set Up SACR, System Administration, Database Processing, ID Delete Control).
The ID on each of the following control records and the associated messages are delivered predefined as priority data:
ACCOUNT_SF
RECRUITERS
RELATIONSHIPS
STDNT_CAREER
STUDENT_AID
Note. The GP_PYE_PRC_STAT and PAY_LINE priority data are used in HRMS.
You should not delete any of the rows of predefined control records. Keep these as your base ID delete control records for individual IDs and define additional priority data as necessary.
To define an additional control record, or to add an additional field from the same record, click the Plus button at the level where you want to add it. The system enters a new row and renumbers the sequence of control records. Select the record name, field name, and message data. The new row is not added until you click Save.
Controlling the Deletion of Organization IDs
To control the deletion of organization IDs, use the Organization Delete Control (ORG_DEL_PRVN_TABLE) component.
This section discusses how to define priority data to control the deletion of organization IDs.
Page Used to Control the Deletion of Organization IDs
|
Page Name |
Definition Name |
Navigation |
Usage |
|
ORG_DEL_PRVN_TABLE |
Campus Community, Organization, Define Organization Data, Organization ID Delete Control |
Define priority data to control the deletion of organization IDs in your database. |
Defining Priority Data
Access the Organization ID Delete Control page (Campus Community, Organization, Define Organization Data, Organization ID Delete Control).
The ID field on each of the following control records and the associated messages are delivered predefined as priority data:
ORG_CNTCT_PHN
ORG_CONTACT
ORG_DEPT
ORG_DEPT_PHN
ORG_GROUPING
ORG_INST_TBL
ORG_LOCATION
ORG_LOC_PHONES
You can delete any of the rows of predefined control records. However, you should keep these as your base ID delete control records for organization IDs and define additional priority data as necessary.
To define additional priority data rows, click Add. The system adds a new row at the bottom of the page. Select the record name, field name, and message data. The new row is not added until you click Save.