Setting Up Administrative Functions

To set up or review administrative functions and their variable data, use the Administrative Function Table component (ADMIN_FUNCTION_TBL).

This chapter provides an overview of administrative functions and discusses how to:

Click to jump to parent topicUnderstanding Administrative Functions

Administrative functions identify the variable data or key fields associated with specific functions in the higher education environment. Throughout your system, when you select a function, the associated fields or data for that function become available. With this feature, PeopleSoft helps you to ensure consistency between all records within a similar functional area across your institution. Administrative functions are also especially useful for extracting relevant data for generating letters and other communications within a specific functional area.

Warning! PeopleSoft delivers predefined administrative functions on the Administrative Functions Table. You should not modify the delivered administrative functions. You can add administrative functions; however extensive system configuration is required to do so.

This table lists the administrative functions (and their respective codes) and variable data fields that are delivered in your system.

Code

Administrative Function

Variable Data Fields

ADMA

Admissions Application

[Application Level]

  • Academic Career

  • Student Career Number

  • Application Number

ADMP

Admissions Program

[Program Level]

  • Academic Career

  • Student Career Number

  • Application Number

  • Application Program Number

AVAK

Advancement Acknowledgements

  • Designation Code

  • Gift Number

  • Initiative Code

  • Recognition Type

  • Session Number

AVIN

Advancement Initiatives

  • Audience Code

  • Audience Type

  • Initiative Code

AVMB

Advancement Membership Benefits

  • Member Payment Number

  • Standard Benefit

AVMS

Advancement Membership

  • Membership Number

  • Membership Organization Code

AWRD

Awarding

  • Academic Career

  • Aid Year

  • Item Type

BDGT

Budget Maintenance

  • Academic Career

  • Aid year

  • Effective Date (FINA)

  • Term

EVNT

Event

  • Event ID

  • Meeting Number (optional)

FINA

Financial Aid

Aid Year

GEN

General

None

IHC

International Health Coverage

Coverage Number

ISIR

ISIR Corrections

  • Aid Year

  • Effective Date (FINA)

  • Effective Sequence (FINA)

LOAN

Loan

  • Aid Year

  • Loan Type Code

  • Application Sequence

NLBP

Internships NLD

Internal Contract

NLOW

Educational contracts NLD

Contract Number

PROP

Prospect Program

  • Academic Career

  • Academic Program

  • Recruiting Center

PROS

Prospect

Academic Career

PSSV

Prospect Self Service

Academic Career

RECR

Recruiters

Academic Career

RSTR

Restricted Aid

  • Aid year

  • Restricted Aid ID

SENR

Student Enrollment

  • Academic Career

  • Class Number

  • Academic Term

SFAC

Student Financials Account

  • Business Unit

  • Account Number

  • Account Term

SFBI

Student Financials Billing

  • Business Unit

  • Invoice ID

SFCO

Student Financials Collections

  • Business Unit

  • Collection ID

SFGR

Student Financials Groups

  • Business Unit

  • Group ID

SFIT

Student Financials Item Lines

  • Business Unit

  • Item Number

  • Line Sequence Number

SFPA

Student Financials Payments

  • Business Unit

  • Payment ID Number

SFPR

Student Financials Promise

Checklist Date Time

SFRC

Student Financials Receipt

  • Business Unit

  • Cashier's Office

  • Receipt Number

SFRF

Student Financials Refund

  • Business Unit

  • Refund Number

SFTP

Student Financials Contracts

  • Business Unit

  • Contract Number

SPRG

Student Program

  • Academic Career

  • Career Number

STRM

Student Term

  • Academic Career

  • Academic Term

Click to jump to parent topicReviewing Administrative Functions

This section discusses how to review administrative function codes.

Click to jump to top of pageClick to jump to parent topicPage Used to Review Administrative Functions

Page Name

Definition Name

Navigation

Usage

Administrative Function Table

ADM_FUNCTION_TABLE

Set Up SACR, Common Definitions, Administrative Function Table

Review administrative functions.

Click to jump to top of pageClick to jump to parent topicReviewing Administrative Function Codes

Access the Administrative Function Table page (Set Up SACR, Common Definitions, Administrative Function Table).

Variable Data

Click this button to access the Administrative Function Field Usage page, on which you can view a list of all the variable data fields associated with this function.

Admin Function - People or Admin Function - Organizations

The system selects these check boxes to indicate whether the function relates to individuals or to organizations in your database.

Click to jump to parent topicDetermining Variable Data Fields

This section discusses how to determine the data fields associated with a function.

Click to jump to top of pageClick to jump to parent topicPage Used to Determine Variable Data Fields

Page Name

Definition Name

Navigation

Usage

Administrative Function Field Usage

ADM_FUNCTION_SP

Click the Variable Data button on the Administrative Functions Table page.

View fields associated with an administrative function.

Click to jump to top of pageClick to jump to parent topicViewing Variable Data Fields Associated with a Function

Access the Administrative Function Field Usage page (click the Variable Data button on the Administrative Functions Table page).

A selected check box indicates that the item is variable data for that administrative function. Administrative functions are shipped with their variable data preassigned. Any modification to these selections could require substantial programming effort.