Understanding Health Information
This chapter provides an overview of managing health information, lists prerequisites and common elements, and discusses how to:
Track audiometric exam data.
Track eye exam data.
Track physical exam data.
Track respiratory exam data.
Process accommodations.
Identify regional impairment and support services.
Track immunizations and health tests data.
Understanding Health Information
You can track health and medical exam data for every individual in your database. Use the pages described in this section to set up physicians and diagnosis codes, identify accommodation requests due to health and disability requirements, and enter various health exam and results for individuals.
PrerequisitesBefore you can enter health data, you must set up health data codes and tables.
Note. If you are implementing separate instances of your PeopleSoft Campus Solutions and PeopleSoft HCM systems, you should read the additional documentation describing those integrations. Certain items and features that are detailed in this PeopleBook may vary depending on how you configure your systems. The CS-HCM Integration Information Knowledge Document details the additional documents that describe the setup, functional, and technical implementation considerations.
See Also
CS-HCM Integration Information, posted to My Oracle Support https://support.oracle.com
Common Elements Used in This Chapter
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Baseline |
Select this check box to indicate that the current examination is the baseline examination for tracking the individual's physical condition over time. |
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Country |
The country of the physician's address. When the Physician ID field is entered, and you select the country and exit the Country field, the system displays the physician's address (from the Physician Table - Address page) based on the specified country. If the individual does not have a physician ID in your system, enter his or her address here. |
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Date Received |
Enter the date that you received or are entering the information about the test or event. |
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Date Taken |
Enter the date that the individual took the test or immunization or completed the event. |
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Does Not Apply |
Select this option to indicate that the test or event is not relevant for this individual. |
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Exam Date |
The date on which the exam was administered. The default exam date is the system's current date. You can override this date. |
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Exam Type |
Select the type of exam for this individual (for example, general health, annual, drug-screening, or fit for duty. Values for this field are delivered with your system as translate values. You can modify these translate values. |
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Expiration Date |
Enter the date that the effectiveness of the test or immunization or event will expire. |
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Next Exam |
The date on which this individual should be reevaluated. The system calculates and displays this date based on the examination type that you specify. You can override the calculated date. The system calculates the dates based on these values: Annual: One year later. Exposure: Six weeks later. Periodic Surveillance: Six months later. |
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Physician |
The name of the physician or other specialist who administered the exam. When you enter the physician ID, the system displays the individual's name. If the individual does not have a physician ID in your system, you must enter his or her name here (or go to the Physician Table - Name page, add the name, and return to this page). |
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Physician ID |
Enter the ID of the physician or other medical professional (from the Physician Table - Name page) who administered the exam. |
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Referral |
Select the place or people to which this individual is referred for further examination or treatment. Values for this field are delivered with your system as translate values. You can modify these translate values. |
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Test Not Taken |
Select this option to indicate that the individual has not taken the test or has not completed the event. |
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Test Taken |
Select this option to indicate that the individual has taken the test or has completed the event. |
Tracking Audiometric Exam Data
You can enter and track basic information about hearing tests for individuals in your database, including exam dates and results, exam administrator, and reevaluation date.
This section discusses how to:
Enter audiometric exam address and phone data.
Enter audiometric exam details.
Pages Used to Track Audiometric Exam Data
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Page Name |
Definition Name |
Navigation |
Usage |
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SCC_HS_EXAM_AUDIO1 |
Campus Community, Personal Information, Health Information, Health Exams, Audiometric Exam, Audiometric Exam Addr/Phone |
Enter the examiner's address and phone data and the date and type of audiometric exam administered. |
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SCC_HS_EXAM_AUDIO2 |
Campus Community, Personal Information, Health Information, Health Exams, Audiometric Exam, Exam Details |
Enter audiometric exam details, including results, referrals, and comments. |
Entering Audiometric Exam Address and Phone Data
Access the Audio Exam Addr/Phone page (Campus Community, Personal Information, Health Information, Health Exams, Audiometric Exam, Audiometric Exam Addr/Phone).
Enter information to describe the exam.
Entering Audiometric Exam Details
Access the Exam Details (Audiometric) page (Campus Community, Personal Information, Health Information, Health Exams, Audiometric Exam, Exam Details).
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Audiometer Serial # |
The serial number of the audiometer that is used to administer this exam. |
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Decibels |
For each ear, enter the decibel level at which the individual hears the specified frequency. |
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Trouble Frequency |
Select to indicate that the individual did not hear this frequency within the appropriate decibel range. |
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Hearing Classification |
Select the classification that describes the results of this exam. Values are Abnormal, Shift, Early Loss Indication, and Normal. Values for this field are delivered with your system as translate values. You can modify these translate values. |
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Comment |
Enter comments to further identify or describe the results of this individual's exam or the specialist to whom the individual is referred. |
Tracking Eye Exam Data
You can enter and track basic information about visual acuity exams, including exam date, exam administrator, and whether the individual needs corrective lenses.
This section discusses how to:
Enter the eye examiner's address and phone data.
Enter eye exam details.
Pages Used to Track Eye Exam Data
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Page Name |
Definition Name |
Navigation |
Usage |
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SCC_HS_EXAM_EYE1 |
Campus Community, Personal Information, Health Information, Health Exams, Eye Exam, Eye Exam Addr/Phone |
Enter the examiner's address and phone data, and the date and type of eye exam administered. |
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SCC_HS_EXAM_EYE2 |
Campus Community, Personal Information, Health Information, Health Exams, Eye Exam, Exam Details |
Enter eye exam details, including results, referrals, and comments. |
Entering the Eye Examiner's Address and Phone Data
Access the Eye Exam Addr/Phone page (Campus Community, Personal Information, Health Information, Health Exams, Eye Exam, Eye Exam Addr/Phone).
Entering Eye Exam Details
Access the Exam Details page for eye exams (Campus Community, Personal Information, Health Information, Health Exams, Eye Exam, Exam Details).
Far Sight or Near Sight
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Corrected and Uncorrected |
For each eye, enter the visual acuity with and without corrective lenses. |
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Correction Required |
Select to indicate that this individual needs lenses or other corrective treatment. |
Color Vision
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Normal or Abnormal |
Select one of these options to indicate whether the individual's color perception is normal or abnormal. |
Tracking Physical Exam Data
You can enter and track basic information physical examinations for individuals in your database, including exam dates and types and who administered the exam. You can also enter an individual's donor information, blood type, referrals, and other comments.
This section discusses how to:
Enter the physician's exam address and phone data.
Enter physical exam details.
Pages Used to Track Physical Exam Data
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Page Name |
Definition Name |
Navigation |
Usage |
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SCC_HS_EXAM_PHYS1 |
Campus Community, Personal Information, Health Information, Health Exams, Physical Exam, Physical Exam Addr/Phone |
Enter the examiner's address and phone data and the date and type of the physical exam. |
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SCC_HS_EXAM_PHYS2 |
Campus Community, Personal Information, Health Information, Health Exams, Physical Exam, Exam Details |
Enter details about the exam, including results, donor information, blood type, referrals, and comments. |
Entering the Physician's Exam Address and Phone Data
Access the Physical Exam Addr/Phone page (Campus Community, Personal Information, Health Information, Health Exams, Physical Exam, Physical Exam Addr/Phone).
Entering Physical Exam Details
Access the Exam Details page for physical exams (Campus Community, Personal Information, Health Information, Health Exams, Physical Exam, Exam Details).
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Organ Donor and Blood Donor |
Select to indicate whether this individual is or wants to be an organ donor or a blood donor. |
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Blood Type |
Enter this individual's blood type. Values for this field are delivered with your system as translate values. You can modify these translate values. |
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Referral and Name |
Enter the type of professional and name of the person to contact at the place of referral. |
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Comment |
Enter comments to further identify or describe the results of this individual's exam or the specialist to whom the individual is referred. |
Note. For information about physical exam details for (GBR) Germany and (FRA) France, refer to your PeopleSoft HRMS documentation.
See Also
PeopleSoft HRMS 9.0 PeopleBook: Monitor Health and Safety, "Setting Up Incident, Injury, and Illness Tracking"
Tracking Respiratory Exam Data
You can enter and track basic information about respiratory examinations for individuals in your database, including exam dates, types, and results; who administered the exam and when the individual should be reevaluated.
This section discusses how to:
Enter the respiratory examiner's address and phone data.
Enter respiratory exam details.
Pages Used to Track Respiratory Exam Data
Entering the Respiratory Examiner's Address and Phone Data
Access the Respiratory Exam Addr/Phone page (Campus Community, Personal Information, Heath Information, Health Exams, Respiratory Exam, Respiratory Exam Addr/Phone).
Entering Respiratory Exam Details
Access the Exam Details page for respiratory exams (Campus Community, Personal Information, Heath Information, Health Exams, Respiratory Exam, Exam Details).
Note. Some fields that appear on PeopleSoft Campus Solutions pages are related to PeopleSoft HRMS only. For example, the Smoker check box on this page is an HRMS-only option.
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Date of Exposure |
The date when this individual was exposed to the contaminant, causing the need for this exam. |
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Exposure Type |
Enter the type of exposure that the individual endured (for example, biohazard, chemicals, or dust). Values for this field are delivered with your system as translate values. You can modify these translate values. |
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Contaminant Agent |
Enter the specific contaminant to which the individual was exposed (for example, asbestos, lead, or Mercury. |
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Business Unit |
Select the business unit or department that was responsible at the time of the exposure or contamination |
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Location Code |
Select the location where the contamination took place. |
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Name |
Enter the name of the person to contact at the place of referral. |
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Comment |
Enter comments to further identify or describe the results of this individual's exam or the specialist to whom the individual is referred. |
Processing Accommodations
Use accommodation codes to track the types of accommodations that your institution is requested or required to make and to track the changes that your institution approves and who is responsible for making them. You can enter data to track the requests for special accommodations and enter diagnosis codes for the disabilities that require the accommodation request. You can also enter various options that your institution might have in response to a request.
Note. Several fields on the Accommodations pages, including Job Code, Job Location, Job Code Tasks, and Regulatory Region, are defined on pages from the HRMS menus. If your institution uses PeopleSoft HRMS, see your HRMS documentation to determine how to define and use those items in there. Use these fields as needed in Campus Solutions.
This section lists prerequisites and discusses how to:
Enter accommodation requests.
Enter accommodation options.
Enter accommodation job tasks.
PrerequisitesBefore entering and tracking accommodation data, you must:
Set up codes for types of accommodations.
Define diagnosis codes to help identify reasons for the accommodation.
Define regulatory regions.
Set up business units, job codes, job locations, and job code tasks.
See Also
Setting Up Campus Community and PeopleSoft HRMS Shared Elements
Pages Used to Process Accommodations
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Page Name |
Definition Name |
Navigation |
Usage |
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SCC_ACCOMM_REQUEST |
Campus Community, Personal Information, Health Information, Accommodation Data, Accommodation Request |
Enter and track an individual's accommodation request. |
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SCC_ACCOMM_OPTION |
Campus Community, Personal Information, Health Information, Accommodation Data, Accommodation Option |
Enter and track options for an accommodations request. |
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SCC_ACCOMM_JOB_TSK |
Campus Community, Personal Information, Health Information, Accommodation Data, Accommodation Job Task |
Enter and track the employee location and job task that is accommodated by honoring the request. |
Entering Accommodation Requests
Access the Accommodation Request page (Campus Community, Personal Information, Health Information, Accommodation Data, Accommodation Request).
Accommodation Request Details
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Accommodation ID |
The number of this request on the list of this individual's accommodation requests. The system displays the next sequential number for each accommodation request that you add. You can override the number to reorder the list of accommodation requests. |
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Date of Request |
The date of this accommodation request. The default date is the system's current date, which you can override. |
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Comment |
Enter comments that further identify the accommodation request for this individual. |
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Responsible ID |
Enter the ID of the individual at your institution who is managing this request. |
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Pending, Accepted, or Undue Hardship |
Select one of these options to indicate whether the request is pending, evaluated and accepted, or evaluated and denied due to an undue hardship on the department or institution. |
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Request Status Date |
Enter the date that the request was changed to a status of pending, accepted, or denied. |
Disability
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Regulatory Region |
Enter the code for the country whose regulations apply to this request. |
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Diagnosis Code |
Enter the diagnosis code (from the Diagnosis Table page) that describes the illness or disability for which accommodations have been requested. |
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Description |
Displays the description that is associated with the diagnosis code that you entered. |
Entering Accommodation Options
Access the Accommodation Option page (Campus Community, Personal Information, Health Information, Accommodation Data, Accommodation Option).
Accommodations/Alternatives
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Option ID |
The system displays the number of this option request in the list of options for this accommodation request. The system displays the next sequential number for each option that you add. You can override the number to reorder the list of options. |
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Employer Suggested Option |
Select this check box to indicate that a staff person at your institution suggested this option. |
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Currency Code |
Enter the currency in which the cost is expressed. |
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Type |
Enter the type of accommodation (from the Accommodation Type Table page) that is recommended as part of this option. |
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Cost |
Enter the cost of this type of accommodation. |
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Description |
Enter comments to further describe or identify the item or service suggested in this option. |
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Accommodation Status and Status Date |
Enter the status of this option (such as accepted, approved, consider, offered, or rejected), and the date of the status. |
Entering Accommodation Job Tasks
Access the Accommodation Job Task page (Campus Community, Personal Information, Health Information, Accommodation Data, Accommodation Job Task).
Use fields on this page to process employees.
See Also
PeopleSoft HRMS 9.0 PeopleBook: Administer Workforce, "Entering Additional Data in Human Resources Records," Tracking Disabilities
Identifying Regional Impairment and Support Services
Identify an individual's disability and indicate if support services are requested.
Page Used to Identify Regional Impairment and Support Services |
Page Name |
Definition Name |
Navigation |
Usage |
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SCC_IMPAIR_DTL |
Campus Community, Personal Information, Health Information, Impairment Regional, Impairment Regional Campus Community, Personal Information (Student), Health Information (Student), Impairment Regional, Impairment Regional |
Identify an individual's disability and indicate if support services are requested. |
Entering Impairment Data
Access the Impairment Regional page (Campus Community, Personal Information (Student), Health Information (Student), Impairment Regional, Impairment Regional).
Use this page to indicate information about an individual's disability, particularly about whether or not support services have been requested.
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(NZL) Disability Services NZL |
Indicate whether a student has accessed disability services and the year in which the services were accessed. This group box is available only when the NSI and SDR Personal Data, SDR Degree check box is selected on the SA Features page (Student Admin Installation). |
Tracking Immunizations and Health Tests Data
Use codes in your system to enter and track an individual's immunization and general health test data.
This section lists prerequisites and common elements and discusses how to:
Enter immunization data.
Enter health test data.
PrerequisitesBefore you enter and track immunization and health data, define immunization codes, health test codes, and diagnosis codes.
See Also
Setting Up Immunization and Health Test Types
Common Elements Used in This Section
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Comments |
Enter comments to further identify or describe the immunization or health test. |
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Criteria Number |
The criteria number for the immunization or health test. |
Pages Used to Track Immunization and Health Data
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Page Name |
Definition Name |
Navigation |
Usage |
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IMMUNIZATION |
Campus Community, Personal Information, Health Information, Immunizations and Health, Immunization |
Enter immunization data for an individual. |
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HEALTH_TEST |
Campus Community, Personal Information, Health Information, Immunizations and Health, Health Test |
Enter or review data from an individual's health test. |
Entering Immunization Data
Access the Immunization page (Campus Community, Personal Information, Health Information, Immunizations and Health, Immunization).
Immunizations
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Immunization |
Enter the immunization, from the Immunization Table page, that this individual has received. |
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Immunization Number |
The number of this immunization on the list of immunizations for this individual. The system displays the next sequential number for each immunization that you add. You can override the number to reorder the list of immunizations. |
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Immunization Status |
Select the status of this immunization, such as complete, not on file, or partial. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values could require substantial programming effort. |
Immunization Criteria
When criteria are associated with this immunization on the Immunization Table page, the system displays the criteria data in this group box.
Entering Health Test Data
Access the Health Test page (Campus Community, Personal Information, Health Information, Immunizations and Health, Health Test).
Health Test
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Health Test |
Select the health test, from the Health Test Table page, that this individual has taken. |
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Health Test Number |
The number of this health test on the list of health tests for this individual. The system displays the next sequential number for each health test that you add. You can override the number to reorder the list of health tests. |
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Test Value |
Enter the test result value, in alphabetic, numeric, percentage, or other form, as expressed by the medical community (for example, AB or O for blood type; or 177 for cholesterol). |
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Test Result |
Select the overall test result. Values are: Negative Neutral Positive Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values could require substantial programming effort. |
Health Test Criteria
When criteria are associated with this health test on the Health Test Table page, the system displays the criteria data in this group box.