Understanding External System Data
This chapter provides and overview of external system data and discusses how to:
Define external systems.
Enter external system IDs.
Understanding External System Data
External system data is data tracked by any system outside of the PeopleSoft database. For example, an external system might track all exchange students or individuals entering the country on a student visa, or it might track all charitable organizations that offer academic achievement scholarships.
You can define codes for the external systems of interest to your institution. You can also enter and track IDs from those systems for individuals and organizations.
Defining External Systems
This section discusses how to define an external system for a person or organization.
Page Used to Define External Systems
|
Page Name |
Definition Name |
Navigation |
Usage |
|
SCC_EXT_SYS_TBL |
Set Up SACR, Product Related, Campus Community, Define Campus Community, Set Up, Define External Systems |
Identify the external system and specify if it is associated with an individual, an organization or both. |
Defining an External System for a Person or Organization
Access the External System page (Set Up SACR, Product Related, Campus Community, Define Campus Community, Set Up, Define External Systems).
External System
|
Description |
Enter the name of the external system. |
Person/Organization
|
Organizations and Persons |
Identify the external system as related to organizations, individuals, or to both. When you enter an external ID for an individual on the External System ID page, only the external systems identified here as related to persons are available, and when you enter an external ID for an organization, only the systems identified here as related to organizations are available. |
Entering External System IDs
This section discusses how to enter external system IDs for a person or an organization.
Pages Used to Enter External System IDs|
Page Name |
Definition Name |
Navigation |
Usage |
|
SCC_ORG_EXT_SYS_ID |
Campus Community, Personal Information, Identification, External System ID |
Enter an external system ID for an organization. |
|
|
SCC_EXT_SYS_ID |
Campus Community, Organization, Create/Maintain Organization, External System ID |
Enter an external system ID for an individual. |
Entering an External System ID for a Person or Organization
Access the External System ID page (Campus Community, Personal Information, Identification, External System ID).
External System
|
External System |
Select the external system that contains the ID that you want to enter. |
External System Details
|
External System ID |
Enter the external system ID for the individual or organization depending which External System ID page you are using. If the individual or organization has IDs for the external system, you can add them here. |