This chapter provides an overview of work-study and discusses how to:
Manage work-study jobs.
View the student's work history.
Managing work-study requires a bridge between the institution's payroll department and the financial aid office to provide an overall view of student employment. Students who are classified as employees are identified and accessed in the institution's payroll department to track compensated wages. Wages may come from various forms of employment such as academic, staff, or work-study. When each type of compensation is identified, the information is updated and can be viewed within Financial Aid. This allows the institution to report and monitor student earnings to ensure that total earnings do not exceed the work-study award.
Work-study is an important part of a financial aid package for students. The federal work-study program provides jobs for undergraduate and graduate students with financial need, enabling them to earn money to pay educational expenses. Students receive work-study awards from participating institutions after filing a Free Application for Federal Student Aid (FAFSA) to determine their financial need. Students can be employed by the institution; by a federal, state, or local public agency; by private nonprofit organizations; or by private organizations. The program encourages community service work and work related to the student's course of study.
The minimum requirement to access a work-study placement record is an accepted work-study award. The hiring department then records the student's placement on the Work-Study Placement page. After placement, you can review the placement records of students who are active as employees.
Note. If you are implementing separate instances of PeopleSoft Campus Solutions and PeopleSoft HCM, you should read the additional documentation describing those integrations. Certain items and business processes that are detailed in this PeopleBook may vary depending on how you configure your separated systems. The CS-HCM Integration Information Knowledge Document details the additional documents that describe the setup, functional, and technical implementation considerations.
See Also
CS-HCM Integration Information, posted to My Oracle Support .https://support.oracle.com
This section discusses how to:
Assign a work-study job.
View job summary information.
View a student's total award package.
View earnings summary.
View general job information, work location, and compensation.
View salary components.
Page Name |
Definition Name |
Navigation |
Usage |
STDNT_WRKSTUDY_AWD |
Financial Aid, Awards, View Work Study Approval, Work Study Placement |
Assign a work-study job to an approved student and verify that the student has a posted work-study award. |
|
STDNT_WS_JOB_SEC |
Click the Student Job Summary link on the Work Study Placement page. |
View the student's job information from PeopleSoft Human Resources. |
|
FA_EARNINGS1 |
Financial Aid, Awards, View Award Earnings Summary, Award Summary |
View the student's total award package and the status of each award. This page lists each of the student's awards, providing the financial aid item type, career associated with the award, and the offered, accepted, authorized, and disbursed amounts. |
|
AWARD_DETAIL_SEC |
Click the Award Details link on the Award Summary page. |
View offered and accepted amounts, net disbursement balance, and authorized and disbursed amounts. |
|
FA_EARNINGS2 |
Financial Aid, Awards, View Award Earnings Summary, Earnings Summary |
View a student's campus earnings. Campus earnings information includes hours worked and gross earnings in year-to-date, month-to-date, and quarterly amounts. |
|
Job Information |
JOB_SUMMARY |
Financial Aid, Awards, View Campus Jobs, Job Information |
View job information, work location, and compensation. |
Salary Components |
COMP_JOB_SUMM_SEC |
Click the Components link on the Job Information page. |
View compensation rate and frequency and other payment information. |
Access the Work Study Placement page (Financial Aid, Awards, View Work Study Approval, Work Study Placement).
Item Type |
Displays the item type number and description for the work-study award. |
Award Status |
Displays acceptance of work-study award by student. |
Offered |
Displays the amount of work-study earnings offered to the student. |
Accepted |
Displays the amount of work-study earnings that the student accepted. |
Disbursed |
Displays the amount of work-study earned by the student. |
Placement Status |
Select the value that indicates the current status of the student's job placement. Values are: Appointment Terminated: The student is no longer in the work-study job. Earned Maximum for Award: The student has earned the annual awarded work-study maximum. Eligible for Placement: The student is eligible for placement. Not Placed in Position: The student is not placed in a work-study position. Placed in Position: The student is placed in a work-study position. |
Placement Date |
Enter the date on which the hiring department enters the placement status. |
Community Service Indicator |
Indicates whether the student's job fulfills the community service requirement for your institution. Values are: Community Service: Fulfills a community service requirement. Not Community Service: Does not satisfy the community service requirement. |
Note. The following fields become available when the student's placement status is Eligible for Placement, Placed in Position, or Appointment Terminated.
Empl Rcd Nbr (employment record number) |
Select the employment record number that corresponds to the assigned job. |
Rcd Effective Date (record effective date) |
Enter the date when the student's employment record was initialized. |
Effective Sequence |
Enter the sequence number for the particular employment record number. |
Department |
Displays the department of the student's job. This value comes from the employment record. |
Job Code |
Displays the job code for the student's job. This value comes from the employment record. |
Student Job Summary |
Click to access the Job Summary page and view the student's job information. |
Access the Job Summary page (Click the Student Job Summary link on the Work Study Placement page).
Access the Award Summary page (Financial Aid, Awards, View Award Earnings Summary, Award Summary).
Authorized/Disbursed Tab
Select the Authorized/Disbursed tab.
Award Detail |
Click to access the Award Detail page. |
Access the Earnings Summary page (Financial Aid, Awards, View Award Earnings Summary, Earnings Summary).
Access the Job Information page (Financial Aid, Awards, View Campus Jobs, Job Information).
Job Information Tab
Select the Job Information tab.
Work Location Tab
Select the Work Location tab.
Compensation Tab
Select the Compensation tab.
Components |
Click to access the Salary Components page. |
Access the Salary Components page (click the Components link on the Job Information page).
Controls Tab
Select the Controls tab.
Changes Tab
Select the Changes tab.
Conversion Tab
Select the Conversion tab.
For information about viewing a student's work history, refer to your Human Resources documentation.
See Also
PeopleSoft Human Resources PeopleBook: Administer Workforce, "Viewing Summary Workforce Information," Viewing Worker Job History