Securing Recruiting and Admissions

This chapter provides an overview of PeopleSoft Recruiting and Admissions security and discusses how to:

• Set security for recruiting centers.

• Set security for application centers.

• Set security for admissions actions.

• Set security for test IDs.

Understanding Recruiting and Admissions Security

This section lists common elements and discusses recruiting and admissions security.

Common Elements Used in This Chapter

Recruiting and Admissions Security

You secure prospect data through the recruiting center, and you secure applicant data through the application center. Access to prospect data or applicant data is given to a user ID by granting access to specified recruiting centers or application centers. If the user ID is not associated with a particular recruiting center, the user ID cannot access prospect data associated with that recruiting center. The same is true for accessing applicant data for a particular application center. You also give access to user IDs for specific program actions, which are associated with recruiting and admissions. In addition, you grant users access to test IDs to control the users who can work with external test data.

Setting Security for Recruiting Centers

To set up recruiting center security, use the Recruiting Center Security component (SCRTY_RECR_CENTER).

This section lists prerequisites and discusses how to assign recruiting center access.

Prerequisites

Before you set security for recruiting centers:

• Set up academic institutions and recruiting centers.

• Set up institution security.

• Set up institution and career security.

Page Used to Set Security for Recruiting Centers

Assigning Recruiting Center Access

Access the Recruiting Center Security page (Set Up SACR, Security, Secure Student Administration, User ID, Recruiting Center Security, Recruiting Center Security).

Enter a recruiting center that the combination of user ID and institution can access. The career associated with the recruiting center appears if you added it when you set up the recruiting center.

Setting Security for Application Centers

To set up application center security, use the Application Center Security component (SCRTY_APPL_CENTER).

This section lists prerequisites and discusses how to assign application center access.

Prerequisites

Before you set security for application centers:

• Set up academic institutions and application centers.

• Set up institution security.

Page Used to Set Security for Application Centers

Assigning Application Center Access

Access the Application Center Security page (Set Up SACR, Security, Secure Student Administration, User ID, Application Center Security, Application Center Security).

Enter an application center that the combination of user ID and institution can access. The career associated with the application center appears if you added it when you set up the application center.

Setting Security for Admissions Actions

To set up admissions actions security, use the Admissions Action Security component (SCRTY_ADM_ACTION).

This section lists a prerequisite and discusses how to assign program action security.

Prerequisite

Before you set security for admissions actions, set up program actions.

Page Used to Set Security for Admissions Actions

Assigning Program Action Security

Access the Admissions Action Security page (Set Up SACR, Security, Secure Student Administration, User ID, Admissions Action Security, Admissions Action Security).

Enter a program action that the user ID can access.

Setting Security for Test IDs

To set up test ID security, use the Test ID Security component (SAD_TEST_SCTY).

This section provides an overview of test ID security, lists prerequisites, and discusses how to assign test ID security.

Understanding Test ID Security

User ID based security for test IDs now ensures users access and process only the test data for which they have permission. Because the menus for the Load Processes and the Suspense pages have been consolidated, users must enter a test ID to access the correct pages. This security will also determine what test scores the user will see in Test Results and Academic Test Summary.

Select the test IDs for which a user has Read/Write security on the Test ID Security page. The system enforces test ID security on the following components:

• Test Results component.

• Academic Test Summary component.

• External Test Score Load component.

• External Test Score Suspense component.

• Search/Match/Post Test Scores component.

• Test Score Candidate Data component

• External Test Score Purge component.

For example, to review suspense data, users navigate to the External Test Score Suspense component. To review posted test data, users navigate to the Test Score Candidate Data component. Users enter the test ID that they want to review (and for which they have test ID security), and the appropriate pages appear.

Prerequisites

Before you can assign test ID security, you must define test IDs on the Test Tables page.

Page Used to Assign Security for Test IDs

Assigning Test ID Security

Access the Test ID Security page (Set Up SACR, Security, Secure Student Administration, User ID, Test ID Security, Test ID Security).

Test ID

Enter a test ID to grant or limit access to it. You define test IDs on the Test Tables page.