Understanding NZQA FeesThis section provides an overview of New Zealand Qualification Authority (NZQA) fees and discusses how to set up NZQA fee information.
Understanding NZQA FeesNZQA is the New Zealand government body responsible for coordinating the National Qualifications Framework (NQF). Educational institutions must equate their study offerings to NQF unit standards for the purpose of cross accreditation.
Institutions are responsible for charging students a Hook-on Fee and a Per Credit Charge on behalf of the NZQA to cover administration costs. The Hook-on Fee of 25.00 NZD is charged at the time of enrollment if the student does not have an NZQA ID. If the student already has an NZQA ID, the fee is not charged. After paying the fee, as the student achieves units, these units are listed in their Record of Learning.
When students enroll in classes, they are also enrolled in the associated unit standards. Each unit standard is equivalent to a specific number of credits. As units are reported to the NQF, the NZQA charges a fee of 1.00 NZD per credit.
Setting Up NZQA Fee Information
This section discusses how to:
Set up valid records.
Set up valid fields.
Set up fee triggers.
Set up term fee codes.
Set up term fees.
View term sub fee codes.
Set up term sub fees.
Set up per credit charges.
NQF Fees
The two types of NQF fees that must be charged are:
Hook-on fees
These fees are charged when a student enrolls in an NQF unit standard for the first time.
NQF per credit fees
These fees are charged as earned units are reported to the NQF.
Page Used to Set Up NZQA Fees|
Page Name |
Definition Name |
Navigation |
Usage |
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SEL_VALID_RECS |
Set Up SACR, Product Related, Student Financials, Valid Records |
Set up the records required for hook-on fees and per credit charges. |
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SEL_VALID_VARS |
Set Up SACR, Product Related, Student Financials, Valid Fields |
Set up fields required for hook-on fees and per credit charges. |
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SEL_CRITERIA_TABLE |
Set Up SACR, Product Related, Student Financials, Tuition and Fees, Criteria |
Set up criteria types. |
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SEL_CRITER_TABLE |
Set Up SACR, Product Related, Student Financials, Tuition and Fees, Criteria Details |
View criteria details. |
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TERM_FEE_CD_TABLE |
Set Up SACR, Product Related, Student Financials, Tuition and Fees, Term Fees, Term Fee Codes |
Set up term fee codes. |
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TERM_FEE_TABLE |
Set Up SACR, Product Related, Student Financials, Tuition and Fees, Term Fees, Term Fees |
Set up term fees. The hook-on fee is treated as a term fee and follows the steps defined for setting up a term fee. |
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TERM_SF_CODE_TABLE |
Set Up SACR, Product Related, Student Financials, Tuition and Fees, Term Fees, Term Sub Fee Codes |
View information about term sub fee codes. |
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TERM_SUBFEE_TABLE |
Set Up SACR, Product Related, Student Financials, Tuition and Fees, Term Fees, Term Sub Fees |
Set up term sub fees. |
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SSF_PER_CREDIT_CHG |
Set Up SACR, Product Related, Student Financials, New Zealand Defaults, Per Credit Charge |
Set up information to apply charges based on each credit for which a student has enrolled. |
Setting Up Valid Records
Access the Valid Records page (Set Up SACR, Product Related, Student Financials, Valid Records).
Add a row for EXTERNAL_SYSTEM and STDNT_CAR_MLSTN.
Setting Up Valid Fields
Access the Valid Fields page (Set Up SACR, Product Related, Student Financials, Valid Fields).
For the External_System_ID, change the Description field to NZQA External ID. Add a new field value named MILESTONE.
You no longer need to modify SFPSTDNT to load EXTERNAL_SYSTEM_ID from the EXTERNAL_SYSTEM table, where the EXTERNAL_SYSTEM record equals NQA, and MILESTONE from the SSF_STD_CAR_MLSTN table.
Setting Up Fee Triggers
Access the Criteria page (Set Up SACR, Product Related, Student Financials, Tuition and Fees, Criteria).
Set up criteria as a fee trigger.
Access the Criteria Details page (Set Up SACR, Product Related, Student Financials, Tuition and Fees, Criteria Details).
Set up the details of the fee trigger.
Setting Up Term Fee Codes
Access the Term Fee Codes page (Set Up SACR, Product Related, Student Financials, Tuition and Fees, Term Fees, Term Fee Codes).
Set up the term fee to charge hook-on fees using the previous criteria as the fee trigger.
Setting Up Term Fees
Access the Term Fees page (Set Up SACR, Product Related, Student Financials, Tuition and Fees, Term Fees, Term Fees).
View information about the term fee.
Viewing Term Sub Fee Codes
Access the Term Sub Fee Codes page (Set Up SACR, Product Related, Student Financials, Tuition and Fees, Term Fees, Term Sub Fee Codes).
View default values for the term sub fee code.
Setting Up Term Sub Fees
Access the Term Sub Fees page (Set Up SACR, Product Related, Student Financials, Tuition and Fees, Term Fees, Term Sub Fees).
View information about the term sub fees.
Setting Up Per Credit Charges
Access the Per Credit Charge page (Set Up SACR, Product Related, Student Financials, New Zealand Defaults, Per Credit Charge).
Set up information to apply charges based on each credit for which a student is enrolled.
During the tuition calculation process, the system reads the number of NQF credits determined during the Student Records process. It then multiplies that NQF credit number by the per credit charge. Student Financials uses the NQF credit number for the calculation, but the number itself is provided by the Student Records process.