PeopleSoft Campus Self Service 9.0 PeopleBook

Using Self-Service Student Admissions

This chapter discusses how applicants or visitors:

Request information.
Accept or decline admission.
View application status.

Requesting Information

Visitors can request information from your institution through PeopleSoft Campus Self Service.

Understanding Self-Service Request Information

Campus Self Service enables you to capture prospect data over the internet. When visitors to your website request admissions information, they can enter information about themselves that the system converts to prospect data. For example, they can enter academic interests, test scores, academic program information, and more. The system takes this information and creates a prospect record. To request admissions information, a visitor must have a user ID and password.

After a person obtains a user ID and password, he or she has access to the Request Information feature. However, before submitting the request for information, the system prompts the visitor for information based on your setup options. The visitor enters the academic career in which he or she is interested, plus the academic institution (if your institution is a part of a multi-institution system). You can decide what other prospect data you want to collect. You can collect academic information, such as admit term, admit type, campus, academic level, academic load, housing interest, and financial aid interest; and school information, such as last school attended and graduation date. The information that the prospect enters depends on your setup. Some pages and fields appear and hide depending on the information that you want from prospects. For example, the Academic Interests and Test Results self-service pages are only available if you select those segments on the Web Prospect Setup page.

After the visitor enters the information and submits the request, the system creates a prospect record. You can view the new prospect record in the Prospect Data component. If you choose to collect academic interest information, and the visitor chooses to enter this information, you can view the data in the Academic Interests component. If you choose to collect test score data, and the visitor chooses to enter this information, you can view the data in the Test Results component. The system also updates the Communication Management component for the person according to your setup and the prospect's response. If a prospect record for that person already exists, the system updates the admit term, admit type, last school attended, graduation date, academic program, and academic plan (assuming that you chose to collect this data and that the visitor entered it).

You can edit the text messages on the Request Information self-service pages. These messages are in the message catalog under the message set number 14230. Changing these messages is considered a modification to your software.

Pages Used to Request Information

Page Name	Definition Name	Navigation	Usage
Request Admission Materials	ADM_WEB_PRS_INTRO	Self Service, Student Admission, Request Information Self Service, Request Information	Visitors view introductory text about requesting admission materials, such as how to move from page to page and how to prompt for values.
Request Information	ADM_WEB_PRS_CAR	Click the Next button on the Request Admission Materials page.	Visitors add, delete, or edit the academic careers for which they want to request information. Note. Only academic programs, plans, and subplans with a Last Prospect Date greater than the system date or blank are available.
Request Information—I am Interested in Attending	ADM_WEB_PRS_CAR_SP	Click the Add button on the Request Information page.	Visitors enter academic career, academic information, school information, and academic program information, depending on your setup in the Web Prospect Setup page.
Academic Interests	ADM_WEB_PRS_INT	Click the Next button on the Request Information page.	Visitors can select their academic interests. This page appears to visitors if you enable this segment on the Web Prospect Setup page.
Test Results	ADM_WEB_PRS_TST	Click the Next button on the Academic Interests page.	Visitors can enter test results. This page appears to visitors if you enable this segment on the Web Prospect Setup page.
Test Results	ADM_WEB_PRS_TST_SP	Click the Add button on the Test Results page.	Visitors add test details, such as test name, scores, percentiles, and dates.
Submit	ADM_WEB_PRS_SUB	Click the Next button on the Test Results page.	Visitors submit the request.
Your request for information has been processed	ADM_WEB_PRS_END	Click the Submit button on the Submit page.	Visitors view a message confirming that their request was successfully submitted.

Accepting or Declining Admission

Applicants can view their application status and accept or decline admission using self-service pages.

You can edit the text messages on both the Accept Admission self-service page and the Decline Admission self-service page. These messages are in the message catalog under the message set number 14200.

If the applicant accepts admission, the system inserts an effective-dated row on the Application Program Data page with a program action of Intention to Matriculate. The system sets the effective date to the day the student accepts admission.

If the student declines admission, the system inserts an effective-dated row on the Application Program Data page with a program action of Applicant Withdrawal. The system sets the effective date to the day the student declines admission.

Additionally, any data that is provided about the school that the student is going to attend and why they choose that institution over this one is inserted on the Application Student Response page. Each of the pages above is within the Maintain Applications component.

Pages Used to Accept of Decline Admission

Page Name	Definition Name	Navigation	Usage
Accept Admission	SS_ADM_ACCEPT	Self Service, Student Admission Self Service, Admissions	This page appears if the applicant has no application to accept or decline.
Accept Admissions–Select Application	SS_ADM_ACCEPT2	Self Service, Student Admission Self Service, Admissions	Applicants can select the application that they want to accept or decline. If an applicant was admitted to multiple academic careers or academic programs, each application will appear on this page.
Accept or Decline Admission	SS_ADM_ACC_DEC	Click the Accept/Decline link for the application that you want to process.	Applicants select whether they want to accept or decline admission.
Confirm Acceptance	SS_ADM_ACCEPT3	Click the I Accept Admission button on the Accept or Decline Admission page.	Applicants can confirm their acceptance.
Admittance Accepted!	SS_ADM_ACCEPT4	Click the Confirm Acceptance button on the Confirm Acceptance page.	This page appears to show that the applicant's selection has been processed.
Confirm Decline	SS_ADM_DECLINE1	Click the I Decline Admission button on the Accept or Decline Admission page.	Applicants can confirm that they want to decline admission.
Admission Declined	SS_ADM_DECLINE2	Click the Confirm Decline button on the Conform Decline page.	This page appears to show that the applicant's selection has been processed. Also, applicants can enter a the reason they declined admission and the institution they chose to attend. Applicants can select the institution from the prompt, or they can enter the institution in the free-from field if you selected Free Form Institution on the Installation Defaults - AD page. The information the applicant enters on this page posts to the Application Student Response page in the Application Maintenance component.

Viewing Application Status

This section discusses how applicants view their application status through Campus Self Service.

Pages Used View Application Status

Page Name	Definition Name	Navigation	Usage
Application Status	SS_ADM_APP_STATUS	Self Service, Student Admission Self Service, Admissions	Applicants can view the status of their applications.

Viewing Application Status

Application status is based on the status of the checklists assigned to this application. If one or all checklists are complete, the status will show Complete. If one or all checklists are incomplete, the status will show Incomplete and the Show outstanding items for this application button appears. Applicants can press this button in order to view their outstanding items that must be received in order for the application to be processed.