Oracle Fusion Applications Financials Implementation Guide

Yes. To enable users of another country for expense entry, you must set up applicable expense policies and rules, expense templates, and corporate card programs for the new country's business units. New users can start entering expenses as soon as setup is complete.

Why do I need to configure the bar code font mapping?

To display and print the bar code properly on expense reports, you must map the bar code font to the correct font in Oracle Business Intelligence Publisher Enterprise (Oracle BI Publisher Enterprise).

If you need to use another bar code symbology, you must load the bar code font to the Oracle BI Publisher Enterprise Server and then perform steps 1 to 12.

Restriction

At any point in time, you can have only one active bar code font mapping for the Printable Expense Report Template. That is, only one active mapping can be used for the bar code font in the Printable Expense Report Template.

Can I implement a country-specific version of Oracle Fusion Expenses?

No. There is no country-specific version of Oracle Fusion Expenses. Expenses supports both global and local requirements.

How can I enable employees to enter expense reports?

To enable employees to access the Expenses work area and to enter expense reports, you must login to in Oracle Fusion Global Human Resources as a human resources specialist, create employee records, and perform two actions. Whether you create an employee record for an existing or new employee, the mandatory Expense Entry Duty is automatically assigned.

For an existing employee, navigate to the Manage Employment page, select the employee's business unit in the Assignment Details tab of the Assignment region and then select the default expense account in the Expenses Information region.

For a new employee, navigate to the Hire an Employee page, select the employee's business unit in the Assignment Details tab of the Assignment region and then select the default expense account in the Expenses Information region.

Can I deploy Oracle Fusion Expenses as a stand-alone application?

Yes. You can deploy Expenses as a stand-alone application if you perform the minimum required setup to enable Expenses in Oracle Fusion General Ledger, Oracle Fusion Payables, and Oracle Fusion Payments. If you need to capture tax, minimum setup is required in Oracle Fusion Tax. Additionally, you must also set up your employees and their assignments in the application.

How can I enable only a set of users to charge expenses against projects?

The Project Expense Allocation Duty allows employees to charge expenses against projects and tasks. Manually grant this duty role to the user when he or she is identified as a project user. To grant the duty role to the user, you must create a custom role that contains the Project Expense Allocation Duty. Then assign the new custom role to the user.

Alternately, you can also assign the abstract role, Project Team Member, or the job role, Project Manager, to the user so the user can charge expenses to projects and tasks.

How can I enable only a set of users to charge against another account or cost center?

The Expense Account Allocation Duty allows employees to charge expenses against companies and cost centers that are not their default company or cost center. The Expense Account Allocation Duty role is not allocated to any job roles. If a user needs to cross charge expenses to other companies or cost centers, you can manually grant this duty role to the applicable user by assigning a custom role that contains the Expense Account Allocation Duty role.

What's an expense location?

An expense location is the location where the expense was incurred. Oracle Fusion Expenses captures expense location to enforce corporate policies and to identify applicable tax rates. Expenses uses the location information, which is centrally stored in the Fusion applications.

17 Define Expenses Configuration

FAQs for Define Expenses Configuration