If you delete a role that is assigned to one or more documents, you must also update the role assignments of the document(s). It is recommended that you update role assignments automatically when prompted to do so after saving changes to the master role list. If the role assignment for a document cannot be updated automatically at that time, for example, if a topic is open in the Topic Editor, or if you choose not to update role assignments automatically, you must manually update each document to which obsolete roles are assigned to reflect the changes in the master role list.

Tip: You can use find and replace to update role assignments.

Warning! If you delete a role from the master role list but do not update role assignments to remove this role from all documents, the role remains in the Library as an additional role in use and will be added back to the role list if you automatically update the role list before it is removed from all document(s). To completely delete a role from the Library, you must both delete it from the role list and remove it from all documents to which it is assigned.

To delete a role from a role list:

1. In the role list, select the row of the role you want to delete.
    
   Note that you must select the entire row; you cannot simply delete the text name of the role.
    
2. Click  Delete or press DELETE.
    
3. Save and close the role list document.
    
   It is recommended that you update role assignments automatically when prompted to do so after saving changes to the master role list. If you choose not to update role assignments automatically at this time, you will need to update them manually for all documents to which the deleted role was assigned.