A view displays the properties for the documents in the selected folder in a grid arrangement. The grid displays a column heading for each property. The active view appears in the View toolbar. You can customize the view by sorting the contents by another property and rearranging and resizing the columns. The Name column appears by default as the first column on the left in the grid. This column displays the document name and an icon denoting the document type.

When working with a large amount of documents and properties, you may want to resize the panes by dragging the split bar between the Folders pane and Contents pane. You can also explore different parts of the Library by splitting the work area into a horizontal or vertical layout. Horizontal and vertical scroll bars appear in the view when the contents exceed the dimensions of the pane.

Changes to the active view are preserved, so that the next time you open the Library, you will see the same view. Using the same procedures, you can customize any view. However, each view must be customized separately. You can also customize a view using the Manage Views command on the View menu.

Document Count
When working in a view in the Library, a Count in View appears on the status bar. This allows an author, at a glance, to see the amount of content in the selected view. The objects that appear in the count depend on the selection set. When selecting a folder in the left pane, the count displays the number of objects that appear in the right pane. When selecting in the right pane, the count displays the number of objects selected. For example, if you selected a folder (with three documents under it) and a document, the count would display two objects, one for the document and one for the folder. If your display is in a flat view, the count displays the number of objects selected. If nothing is selected, count displays the total of all objects in the view.

 Multi-user Considerations

• As documents are checked in and out, icons appear to the left of the document name indicating the check in/out state as follows:
   
  indicates that the document is checked out to you.
   
  indicates that the document is locked and checked out to another author.
   
  No icon indicates that the document is checked in and available to any author.
   
  These icons appear in various places such as the Library and Outline Editor as well as on document editor tabs and various views. Also note that additional columns in the Details view of the Library and Outline Editor display the check in/out state and version number. The Checked Out By column displays the name of the author who is currently using the document.