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Policy Comments

If policy level comments are available, and if you have the proper security privileges, then you will see a Comments link on the Left Navigation menu. You will also see an Add Comments link on the Secondary menu.

When adding a comment, messages can be added via a text box in the Policy Comment window, or predefined comment templates can be selected. There is also an option to hide the comment from view. The ability to see comments posted by other users is controlled through security.

Steps to Add a Policy Comment

Open a policy.
Click the Add Comment link on the Secondary menu. If this option is not available, then you do not have security privileges to add comments.
Enter the comment information in the fields provided in the Policy Comment window. You can use a predefined template by selecting one from the Comment Name drop down box.

If you want the comment to be hidden from view, check the Hidden box at the top of the screen. Only users with security privileges to view hidden comments will be able to search or see them.

Click Save to add the comment to the policy.
Close the Policy Comment window when you are finished adding comments.

Steps to Search for Existing Policy Comments

Open a policy.
Click the Comments link on the Left Navigation menu.
Select the search criteria in the Comment Search window. There are checkboxes available to identify the type of comment you want to return in the search results. There are also fields to search for comments by date or by the user that entered the comment. Selecting the Client criteria box will return client comments for all clients that have a role on the policy.
Click Refresh to apply the search criteria and return the results. Comments that meet the specified criteria will display in the Comment Search Results grid.
Click a comment in the grid to display the full comment information.

Steps to Delete a Policy Comment

Search for a comment using the steps described above.
Click the comment from the Search Results grid to open the full comment.
Click the trashcan icon next to the comment in the Comment grid at the bottom of the window.
Confirm that you want to delete the comment.
Refresh the Comment Search Results to make sure the comment was deleted.

View Deleted Comments

Once a comment is deleted, it obtains a shadowed status and will not return in any comment searches. These comments can still be viewed, if you select the Shadow checkbox on the Comment Search Criteria section of the Comment window. You must also select the type of comment. For example, to view all deleted activity comments, check the Shadowed box and the Activity box. All deleted activity comments will display.

A History button is available for all comments, when the comment is open. You will see all activity that was logged against that comment, including delete actions.

Parts of a Comment Screen

Fields on Comment Screen