Document formats allow you to publish content in various predefined documents that can appear in Microsoft Word (.doc or .docx), HTML, and Adobe Acrobat (.pdf) format. To publish document formats, Word 2003 or greater is required. Publishing to Adobe Acrobat (.pdf) format requires Adobe Acrobat 8.0 if you are using Word 2003.
Important Publishing Note: If you are using Microsoft Office 2003, you must install the Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats. You can download this compatibility pack from the Microsoft Office Download Center. In addition, all Microsoft Office Products must have the latest updates and security fixes.
Note: All document formats are designed to conform to the following Section 508c requirements for accessibility: the document can be read by a screen reader such as JAWS, except for headers, footers, and image alternative text; and the text background shading is formatted to meet legibility standards for the visually impaired.
Document Type and Version
When you publish any of the Document formats except Presentation, the document type is appended to the filename of each document published. The following lists the document types.
If a revision number has been assigned to a topic, the revision number is also appended. This allows you to maintain multiple versions of different published output.
The document name is separated from the document type and revision number by an underscore. For example, a topic file name for a System Process is TopicA, the resulting published document is TopicA_SPD.doc. If the assigned revision value is 2, the published document name is TopicA_SPD_2.doc.
You can remove this document type extension if desired. See Remove the Document Type from the File Name in the Customize Publishing Styles section.