Requesting Asset Purchases

Given the financial implications, asset purchases require major management decisions. Each request must be justified based on need, cost, cost benefit, and financial impact (profit and loss and cash flow).

  To request asset purchases:

  1. Open data form 02. New Asset Requests (see Logging On and Accessing Capital Asset Planning).

  2. Right-click an asset class, and select Add New Asset.

    If no assets exist, this message displays: 

    There are no valid rows of data for this data form.

    If this occurs:

    1. Right-click the message.

    2. From the menu, select Add New Asset.

  3. Enter asset details, such as asset class, description, number of requests (to plan for multiple asset requests of the same value), Asset CAR #, priority, justification, asset units, purchase date, in-service date, asset rate, salvage value, and physical location.

    Note:

    If you leave the in-service date blank, the in-service date is assumed to match the purchase date. The in-service date cannot precede the purchase date.

  4. Click Finish.

  5. View the impact of depreciation at the top of the data form.

  6. Optional: You can

    • Review profit and loss impact

    • Review balance sheet impact

    • Review cash flow impact

    • Perform timing adjustments

    • Perform cost adjustments

    • Remove assets