Managing Existing Specified Assets

Planners and cost-center managers plan actions such as transfers, retirements, and improvements for tangible assets.

Adding Existing Assets

You can add existing assets:

  • Manually using Capital Asset Planning

  • Manually using Oracle Hyperion Smart View for Office, Fusion Edition (see Oracle Hyperion Smart View for Office User's Online Help)

  • Using Performance Management Architect with Performance Management Architect applications (see Oracle Hyperion Enterprise Performance Management Architect Administrator's Online Help)

  • Loading information (see Loading Information Using DIM Adapter for Planning)

  To add existing tangible assets to entities:

  1. Open data form 03. Manage Existing Specified (see Loading Information Using DIM Adapter for Planning).

  2. Select the entity Operations.

  3. Right-click an asset class, and select Add Existing Asset.

    If no assets exist, this message displays: 

    There are no valid rows of data for this data form.

    If this occurs:

    1. Right-click the message.

    2. Select Add Existing Asset.

  4. Enter details such as asset class, description, number of requests, in-service date, asset units, asset rate, salvage value, purchase date, and physical location.

    Note:

    If you leave the in-service date blank, the in-service date defaults to the purchase date. The in-service date cannot precede the purchase date.

  5. Click Finish.

    The asset is added with the prefix Base SP, indicating that the asset is base-specified and not an improvement.

  6. To view calculated details of assets:

    1. Right-click the line item and select Calculated Details.

    2. Run the calculated data business rule to view the aggregated numbers for depreciation, gross asset balances, accumulated depreciation, and asset-related expenses set in global assumptions.

  7. Optional: Review cash flow impact.

Transferring Assets

To ensure optimum use of assets, facilities managers and cost-center managers can transfer fixed asset resources across departments.

  To transfer assets:

  1. Open data form 03. Manage Existing Specified (see Logging On and Accessing Capital Asset Planning).

  2. Right-click an asset and select Transfer Assets.

  3. Enter details, such as asset class, line item, transfer from, transfer to, and transfer date.

  4. Click Finish.

    The asset is transferred and impacts expenses. To view the impact of asset transfer in the source and destination entry, right-click a line item, and select Calculated details.

Retiring Assets

When assets are retired, asset balances are terminated as of the retirement date, and losses or gains on sales or write-offs are calculated.

  To retire assets:

  1. Open data form 03. Manage Existing Specified (see Logging On and Accessing Capital Asset Planning).

  2. Right-click the asset, and select Retire Assets.

  3. Enter details, such as asset class, line item, retire date, retire option, sale value or write-off, and retire cost.

  4. Click Finish.

To view the impact of asset transfer in the source and destination entry, right-click a line item, and select Calculated details.

Removing Assets

When assets are removed, asset balances are terminated as of the removal date, and losses or gains on sales or write-offs are calculated.

  To remove assets:

  1. Open data form 03. Manage Existing Specified (see Logging On and Accessing Capital Asset Planning).

  2. Right-click the asset, and select Remove Assets.

  3. Enter details, such as line item and asset class.

  4. Click Finish.

Improving Assets

Planners and cost-center managers plan for improving assets (upgrading equipment, adding floor space, and so on). Improvements that increase asset cost become a part of the original asset cost. Each asset improvement adds a line item to the base line item. You can add up to three improvements to each base line item.

  To improve assets:

  1. Open data form 03. Manage Existing Specified (see Logging On and Accessing Capital Asset Planning).

  2. Right-click an asset (base line item), and select Improve Assets.

  3. Enter details, such as description, asset units, asset rate, physical location, salvage value, physical value, purchase date, and in-service date.

  4. Click Finish.

    A line item with the prefix IM is added below the original asset.

  To view calculated details and aggregated values for improved assets:

  1. Right-click an improved line item, and select Calculated Details.

  2. Select the year from which the improvement is planned, and Click GO.

    The improvement details from the month of the In Service date display.

  3. Select Base Line Item page view, and click GO.

    The aggregated value for the base line item and its improvement display.