Assigning Memos and Attaching Documentation to Memos

Supporting documentation can be attached to any question or focus point. FDM organizes documentation into two groups:

General documentation—Any user with the appropriate security can attach general documents.
Audit documentation—Only users who are granted Auditor status can attach audit documents. Auditor status is configured within FDM security configuration. Audit documentation is divided into the following sections:
- Evaluation
- Gap analysis
- Action plans
An unlimited number of memos can be assigned to one question or focus point. Ten supporting documents can be attached to each memo.

To assign memos and attach documentation:

From the Web client, select Analysis > Process Explorer.
The Process Explorer screen is displayed.
In the left pane of Process Explorer, select a Controls Review or Data Load location.
From Section (right pane), select a section.
From the memo column ( in the column heading), click the memo link (— —) .
The Memo Item dialog box is displayed.
Click Add (bottom-left button).
Enter a description of the memo item, and click OK.
In Memo, enter the text of the memo.
Click Add (to the right of an Attachment field), and browse to locate an attachment.
Select the attachment, and click OK.
Click Update.
Click Close.
Optional: To close Process Explorer, select File > Home.

Audit documentation includes a responsibility area for tracking and reporting audit memo items. You can designate Assigned To and Assigned By users. You can designate target dates for completion and verify when items are completed. Gap analysis and action plan memo items can be linked to the evaluation memo item from which they were derived. A gap analysis item can be assigned a value for ranking the significance or materiality of the identified gap.