Your review process requirements may vary from period to period. For example, the monthly close cycle might require a single-phase review process for Balance Sheet and Profit/Loss data in January and February. For a quarterly month such as March, the quarterly closing review process may require multiple phased submission cycles for supplemental data and Balance Sheet and Profit/Loss data.
Phase definition can also differ by scenario. For example, the Actual scenario might require only Balance Sheet and Profit/Loss accounts to be submitted for review. For the Budget scenario, all accounts might be required, and for the Forecast scenario, only Profit/Loss accounts and supplemental data might be required.
To set up submission phases, administrators must complete these procedures:
In the metadata file, set the application and dimension metadata attributes to use submission phases. Set the UseSubmissionPhase application attribute to Y, and set SupportSubmissionPhaseForAccounts, SupportSubmissionPhaseForCustom, or SupportSubmissionPhaseForICP attributes as required. For example, if the application only needs submission by accounts and not for Custom 1 to 4 or Intercompany (ICP) dimensions, you can select the SupportSubmissionPhaseForAccounts attribute. At least one dimension must be enabled.
Define submission groups and assign submission groups to dimensional members (accounts, Custom 1 to 4 dimensions, ICP members)
Assign submission groups to submission phases
Assign validation accounts to submission groups. Validation accounts are used to ensure that the value equals zero before a process unit can be promoted to the next review level. Assign Submission Group 0 to validation accounts that are not subject to process management.
When multiple dimensions are used for phased submissions, the system determines the cell submission group assignment by the maximum of the group assignments of its dimension members. You should consider all of the group assignments that you need before assigning submission groups.
Example 1:
Account=2 C1=1 C2=2 C3=1 C4=1 ICP=1
The submission group value for the cell is 2 because the maximum submission group number for these dimensions is 2.
Example 2:
Account=1 C1=3 C2=2 C3=5 C4=1 ICP=3
The submission group value for the cell is 5 because the maximum submission group number for these dimensions is 5.