Locking and Unlocking Entities

You can apply a lock to an entity for a scenario, year, and period to prevent future changes to intercompany transactions for the entity. If the Match/Validate Before Post option is set to Yes for the period, all matched transactions or mismatched transactions with a reason code must be posted before the entity can be locked. If the Match/Validate Before Post option is set to No or Restricted, the system does not check before locking the period.

Note:

The transaction lock status is different from the data lock status. For information on data lock status, see the Oracle Hyperion Financial Management User’s Guide.

When the entity is locked, you are not allowed to enter any new intercompany transactions. You are also not allowed to delete or make any changes to existing transactions for the entity. You cannot post or unpost any transactions to a locked entity, or update the match status of the entity’s transaction. Therefore, even if the partner entity is not locked, the partner cannot match their transactions with the entity’s transactions because the match status cannot be updated for the entity.

For example, suppose Entity A is locked. You cannot enter any more transactions for Entity A, and no posting or matching can be done to the entity. You can still have intercompany transactions for Entity B with its partner Entity A if Entity B is not locked. However, if you try to match Entity B with Entity A, the process fails because the system cannot update the match status for Entity A.

If you are using submission phases, an entity should not be locked until all phases have Published status.

  To lock an entity:

  1. In the Browser View, expand Tasks and select IC Transaction Tasks.

  2. Select Lock/Unlock IC Entities.

  3. From Scenario, select a scenario for the entity.

  4. From Year, select a year for the entity.

  5. From Period, select a period for the entity.

  6. Select the check box next to each entity to lock.

  7. Click Lock.

    Tip:

    To unlock entities, select the check box next to each entity to unlock, then click Unlock.