You display and manage submission phases using the Manage Submission Phases task. This task only displays if you enable the UseSubmissionPhase application setting in the metadata file. You must also be assigned to the administrator or Review Supervisor security role.
In the Manage Submission Phases window, you can specify the submission phases to display, from 1 to 9. You can change the setting as needed to display different submission phases.
You assign submission groups to phases by Scenario and Period. You can enter one or more groups for a submission phase and use a comma as a separator for multiple groups assignment (for example, 1, 5, 6, 8, 9). You can specify a range of groups. For example, to assign groups 1, 2, 3, 4, 5, 7 and 8 to a submission phase, you can specify 1–5, 7–8. If you enter one or more groups in a range using commas, when you submit and refresh the data, the system displays the groups that are in a range (for example, 1, 2, 3, 4 displays as 1–4).
Valid groups are 1 to 99. The default for Submission Phase 1 is the keyword ALL to indicate all groups. All groups belong to Submission Phase 1 until you change their assignment.
You cannot assign the same group to multiple phases in the same period. For example, you cannot specify Groups 2 through 5 for Phase 1, and Groups 3 and 8 for Phase 2, because Group 3 cannot be assigned to both Phase 1 and Phase 2. A submission group can only be assigned to one phase in the same period. An error message displays if you try to assign a submission group to a phase with one already assigned. If you move all groups out of a submission phase into a different submission phase, the original phase is cleared entirely from the system for the specified scenario and period.
You can skip a submission phase assignment. For example, you can assign groups in Phase 1 and 3 but not in Phase 2. Any groups that are not assigned to a submission phase are not considered part of the review process. Those dimensional members are available to all users with the appropriate security class access without the need to check for review level security. Unassigned cells do not need to be started for process management before you can enter data.
To assign submission groups for submission phases:
In the Browser view, select Tasks, then Data Tasks, and then Manage Submission Phases.
To change the scenario, click on it, select a scenario, and click OK.
In each phase column, enter the groups for that submission phase and click Enter
To enter multiple groups, use a comma as a separator.
To specify a range of groups, use a dash as a separator.
To indicate all groups, specify ALL.
Click Submit Data to save the data, or click Reset Data to refresh the database.