Adding or Changing Smart List Properties

Use the Edit Smart List Properties tab to set Smart List properties.

  To set Smart List properties:

  1. Select Administration, then Manage, then Smart Lists.

  2. Select a Smart List and click Edit.

  3. Define Smart List properties on Properties:

    Table 76.  Smart List Properties

    Property

    Description

    Smart List

    Enter a unique name containing only alphanumeric and underscore characters (for example: Position) and no special characters or spaces. Smart List names can be referenced in formula expressions.

    Label

    Enter the text to display when the Smart List is selected. Spaces and special characters are allowed. Smart List labels can reference a resource, which can be translated into different languages. See About Customizing Text, Color, and Images.

    Display Order

    How Smart Lists are sorted in the drop-down list: by ID, Name, or Label

    #MISSING Drop-Down Label

    Enter a label (for example, “No Justification”) to be displayed as an entry in the Smart List whose value is #MISSING. Notes:

    • It displays as the first selection in the Smart List drop-down, allowing #MISSING as a selection in the data form.

    • When the cell is not in focus, this label displays only if Drop-Down Setting is selected in the next option. Otherwise, #MISSING or a blank cell is displayed, depending on the Display Missing Values As Blank selection for the data form.

    • #MISSING labels determine only the display of cells with #MISSING data; #MISSING remains the stored value.

    #MISSING Data Form Label

    Determines how #MISSING values are represented in cells associated with Smart Lists. Options:

    • Drop-Down Setting: Displays the label set in #MISSING Drop-Down Label.

    • Data Form Setting: Displays #MISSING or leaves cells blank, depending on the Display Missing Values As Blank selection for the data form. This selection determines what is displayed in the cell when it is not the focus. When the cell is in focus, the Smart List item that is selected from the drop-down is displayed.

    Automatically Generate ID

    Generate a numeric ID for each Smart List entry. If you do not select this option, you can customize Smart List ID values.

  4. Click Save.

  5. Select Entries.

    Use the Entries tab to define selections on Smart Lists.