Adding and Maintaining Subaccounts

When you subaccount Income Statement accounts (1000 level), you produce one subaccount. When subaccounting Balance Sheet accounts (2000 level), related accounts are automatically subaccounted.

Subaccounts add detail to the standard financial accounts. Each subaccount appears in the Accounts spreadsheet and in respective financial statements. When you subaccount a financial account that has related accounts, all of the related accounts are subaccounted automatically.

  To add subaccounts

  1. On the Accounts view or a report, select an account.

  2. Select Accounts, then Subaccounts.

  3. Select a main account in Main Account .

    Lists all main accounts available for subaccounting. You can find accounts by entering the first few characters of the name in Main Account to sort.

  4. Enter a subaccount number in Subaccount to Add/Modify.

    Enter the number or click the arrow buttons to select one. You can create up to 999 subaccounts to main accounts.

  5. Click Add.

  6. In Subaccount to Add/Modify, enter a subaccount name or description.

  7. To associate subaccount descriptions and numbers:

    • Click the check mark.

    • Press Enter.

  8. Optional: Select Required Element to define the subaccount as a required element.

    Required element subaccounts cannot be deleted or renumbered.

    • Required element subaccounts roll-up all subaccounts into a subtotal.

    • You cannot add Subaccounts above the highest required element.

      Note:

      The Strategic Finance Administrator may give users special access permissions to change required elements.

      Note:

      You can not add subaccounts to calculated accounts. You can create additional detail for calculated accounts. For example, to add accounts displaying details for the calculated account, insert a User Defined account containing formulas calculating the account into the Income Statement.