Applies to the Employee budget detail, and the Position and Employee budget detail
Perform these tasks to identify the budget impact of filling vacancies with new hires not in the HRMS or with existing employees.
To fill vacant positions or jobs:
Expand Budget Preparation, and then select Manage employee data or Manage position and employee data.
From Page, select the cost center or department, and then click Go.
Right-click the vacancy, and then perform a task:
To assign an existing employee instead of a prospective new hire, select Replace to be Hired With Existing Employee, and then select the employee.
To assign an employee that was transferred out of their original position so that they can fill the position
Select Single Step Employee Transfer or Transfer In an Employee.
Specify the employee, confirm the position for the transfer, confirm the associated cost center or department, and specify when the transfer is effective.
To assign a prospective employee, right click, select Assign Employee, select Assign to be hired, and then specify data such as:
Enter Employee Number—Number assigned or generated for the employee
Select Employee Type—Is the employee is a regular, contract, or temporary employee
Select Pay Type—Non-exempt if the employee is paid hourly
Enter FTE — Value typically between 0-1 that indicates if the employee is full time or part time. Note that employee can have a full time FTE, but an FTE of 0.5 if they are assigned to 2 positions or jobs. 1 normally indicates if the employee is full time, and less than 1 indicates part time.
Enter Overtime Hours— To define overtime as an additional earning, instead of covering overtime with regular salary pay, see Defining Overtime.
The details of the employee filling the vacancy are displayed and can be modified.