This is an optional step that allows you to provide details about fund assignment or consumption for each line on the base commit or any change commits. The commitment funding sheet works in conjunction with the SOV sheet in tracking the individual line items on the base commit and any change commits. Therefore, you can define details about fund assignment per SOV line. This is done on the Fund Assignment window.
By default, all funds that have been allocated to the base commit on the commitment funding sheet will be available for funding each line of the spends business process created against it (either manually or by auto ratio, as defined by the assignment rules).
However, if you need to specify that a specific fund must be used to fund a specific WBS code (or SOV line), you can specify a specific (or “discrete”) fund to use.
You can do fund assignment one row at a time, or several rows at a time (bulk assignment). See the following procedures.
Note: If you do not define fund assignment options, the default will be All Funds for each SOV line.
To set fund assignment details (one row at a time)
| 1 | Open the commitment funding sheet or the SOV sheet. |
| 2 | Click the Fund Assignment button on the toolbar. The fund assignment grid view displays each line that is present on the SOV sheet, including WBS breakdowns. (The Fund Assignment button is available on the commitment funding sheet once the SOV has been created for the base commit.) |
| 3 | In the Assignment column, click the dropdown and choose the assignment: |
| • | All Funds: This is the default option. This means that all funds allocated to the commitment funding sheet are available to fund the SOV line or breakdown. (This option must be used if you are doing assignment by auto-ratio.) |
On the commitment funding sheet at runtime, funding consumption will roll up to the column using data source “Funding Across All Funds.”
| • | <Fund Code-Fund Name>: Each fund that has been allocated to the commitment funding sheet will display on the dropdown alphabetically. These are referred to as “discrete funds.” You can choose to assign a specific fund to an SOV line or breakdown. This means that only that fund will be used to fund that line. (You can choose the same fund code for multiple lines.) |
On the commitment funding sheet at runtime, funding consumption will roll up to the column using data source “Funding By Discrete Fund.”
Note: If an SOV line has a breakdown, then select an assignment for each breakdown, not the SOV line itself.
| 4 | Click Save to save the sheet. |
To set fund assignment on multiple rows on the SOV sheet (bulk assignment)
| 1 | Open the commitment funding sheet or SOV sheet. |
| 2 | Click the Fund Assignment button on the toolbar. The fund assignment grid view displays each line that is present on the SOV sheet, and includes an Assignment column. |
| 3 | Select a row, or multiple rows by holding down the Shift key (to select a range of rows) or Ctrl key (to select rows throughout the sheet) while clicking the rows. |
| 4 | Click the Bulk Assignment button. The Bulk Assignment window opens. |
| 5 | Click the Assignment dropdown and choose the assignment. The values listed are the same as on the Fund Assignment window for the individual SOV lines. |
| 6 | Click the Update button. |
| 7 | Click Save on the Fund Assignment window to save your changes. |
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