After you create a project or shell funding sheet, you can set up assignment options. This includes specifying whether manual assignment is allowed; defining the business processes that can be used to assign funds to project or shells or to specific WBS codes; and defining assignment levels.
Project Level and WBS Level: Specify how funds can be added for this project or shell. This can be Manual (appropriate funds manually from the company funding sheet, and/or through funding appropriation business processes that appropriate company funds for the project or shell.
You can define funding appropriations at the project level (not associated with specific WBS codes), and at the WBS level (funding is specified per WBS code). You can “mix and match” for each project, with some business processes using project level funding, and others WBS level. Manual fund appropriations can be done at both levels.
Assignment Levels and Rules: For each funding business process that has been set up for the project or shell, you specify manual, Auto Order, or Auto Ratio. You also choose to assign funds at the Project Level (funding is consumed based on the total of the spends business process, providing greater flexibility for fund assignment), or WBS Level (funding is consumed per line item of a spends business process, which provides greater control over how funds are spent on each item.)
• | Manual: Funds can be manually assigned. As spends business processes(e.g., invoices or payment applications) are routed and reach specified statuses, the amounts to be funded are collected under the Unassigned total on the funding sheet. Funds are assigned manually to these spends records. |
• | Auto Order: Funds are assigned automatically when a spends business process reaches a specified status. Funds are assigned based on the fund order, which is defined on the funding sheet by clicking the Fund Assignment Order button. When funds are consumed on one fund, then the next funding source is used for funding. Once all funds are consumed, remaining spends are collected under Unassigned. |
• | Auto Ratio: Funds are assigned automatically when a spends business process reaches a specified status. Funds are assigned based on the fund ratio, which is automatically calculated based on current fund levels. Once all funds are consumed, remaining spends are collected under Unassigned. |
Note: Be sure you have imported and set up any business processes you will be using for fund appropriation and assignment in the project or shell before setting assignment rules
To set up fund assignment rules
1 | Open the project or shell funding sheet. |
2 | Select the template in the log and click the Properties button. |
3 | Click the Assignment tab. |
4 | Complete the window as described in the following table. |
5 | Click OK. |
In this field: |
Do this: |
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Funding Assignment |
Select the Funding Assignments sources. The sources can be at the WBS level, where funds are assigned to specific WBS codes, or project or shell level, which allows project or shell level funding without assigning funds to specific WBS codes. |
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Project/Shell Level |
Click Add to add project or shell level sources. Options include:
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WBS Level |
Click Add to add WBS level sources. Options include:
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Assignment Levels |
Allows you to set fund assignment rule for each spend-type business process that is configured in your project or shell. The assignment level will only show those spend type business processes that consume funds. This option is available while designing spend type business process in Primavera uDesigner. |
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Assignment Rules |
Click the dropdown list and select a project- or shell-level or WBS-level rule. Project /Shell Level:
WBS Level:
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