The PrintTemplate.docm file includes a toolbar. There are five menu items, three of which allow you to insert bookmarks. In some cases, the menus insert several bookmarks or an entire structure, such as a table of action steps for a topic.
If Word is set to English, Spanish, French, German, or Japanese, the Publishing Template toolbar appears in the same language by default when you open the template. If Word is set to any other language, the template toolbar appears in English by default. You can use the Language menu to choose the language in which the toolbar is displayed.
You use the Add-ins ribbon to view the toolbar. When you open the file, you may receive a security warning. If you do, then you need to enable macros.
Outline Menu
Outline Name: Inserts the name of the outline. The outline name is the text in the tab that was active when you published.
Modules and Sections submenu
Module and Section: Inserts the pair of repeating tags required to define the beginning and end of the module or section. Any bookmarks for the contents of the module or section should be included between these bookmarks, such as the module or section name, concept, or topics.
Name, with Style Defined in Template: Inserts and formats the names of modules and sections, using the style defined in this template. With this bookmark, all the modules and sections use the Heading 1 style in Word, and all of the topic names use Heading 2. These are the default bookmarks.
Name, with Style Referenced to Outline Level: Inserts and formats the names of modules and sections, using the outline level style. The outline levels use the various Heading styles in Word. You may need to modify several styles, depending on how many levels you have in your content.
Concept: Inserts and formats the web pages used for concepts for modules and sections, using the web page format source selected during publishing. Sources include Developer settings or Word template settings. Developer settings use the formatting from the Web Page Editor in the Developer. Any formatting or style changes you make in the template are ignored. Word Template settings use the style and formatting in the template.
Table of Context IDs: Inserts a table of Context IDs for modules and sections. The context ID table has three columns: Context Name, Application Name, and Context IDs. Each of these columns contains a corresponding bookmark to insert the data. There is also a hidden bookmark at the beginning of the heading row to allow the rows to repeat for multiple Context IDs.
Questions & Assessments submenu
Question: Inserts the pairs of repeating tags required to define the beginning and end of each question type. A dialog box allows you to choose the question types you want to include in the document.
Assessment: Inserts the pairs of repeating tags required to define the beginning and end of an assessment. A dialog box allows you to choose the question types you want to include in the assessment.
Associated Assessment Link: Inserts the pairs of repeating tags required to provide a list of links to associated assessments.
Associated Assessment: Inserts the pairs of repeating tags required to define the beginning and end of an associated assessment. A dialog box allows you to choose the question types you want to include in the assessment.
Topics submenu
Topic: Inserts the pair of repeating tags required to define the beginning and end of a topic in a multiple topic output format. Any bookmarks for the contents of the topic should be included between the beginning and ending topic bookmarks, such as name, concept, or action steps.
Name, with Style Defined in Template: Inserts and formats the name of the topic, using the style defined in this template. You can, therefore, create a style specifically for the topic name, no matter its position in the outline hierarchy.
Name, with Style Referenced to Outline Level: Inserts and formats the name of the topic, using the outline level style. The outline levels use the various Heading styles in Word; topics are always Heading 2.
Concept, with Format Defined in Template: Inserts and formats the web pages used for topic concepts, using the style and formatting in the template. These bookmarks honor the text alignment as set in the Developer. They also honor any image properties set on images in web pages.
Concept, with Format Defined in Developer: Inserts and formats the web pages used for topic concepts, using the formatting from the Web Page Editor in the Developer. Any formatting or style changes you make in the template are ignored.
Play Modes: Inserts a list of topic play modes, as specified in the Properties toolpane for the topic.
Know It? Remediation Levels: Inserts the Know It? remediation levels, as specified in the Properties toolpane for the topic.
Know It? Required Score: Inserts the Know It? passing score, as specified in the Properties toolpane for the topic.
Number of Frames: Inserts the number of frames in the topic.
Frames submenu
Frame: Inserts the pair of repeating tags required to define the beginning and end of a frame. These bookmarks should be between the beginning and ending tags for the topic.
Table of Action Steps: Inserts a customizable table of action text, including the introduction frame text. This set of bookmarks also includes the begin and end tags for the frames. There is a hidden bookmark in the heading row of the table which controls the multiple rows. When you select this menu, a dialog box appears allowing you to select various options. You can choose whether the text style for the action steps is controlled by the style in the Topic Editor or by the style you set in the template. A series of checkboxes allows you to choose whether to include action images for each step, attachments, Context IDs, and Decision and alternative path action text, for example, Go to step x.
List of Action Steps: Inserts a customizable list of action text, including the action text. This set of bookmarks also includes the begin and end tags for the frames. This option creates a list of the action steps that does not use a table. When you select this menu, a dialog box appears allowing you to select various options. You can choose whether the text style for the action steps is controlled by the style in the Topic Editor or by the style you set in the template. A series of checkboxes allows you to choose whether to include action images for each step, attachments, Context IDs, and Decision and alternative path action text, for example, Go to step x.
Table of Attachments: Inserts customizable table of attachments. This set of bookmarks must be included between the begin and end tags for the frame. When you select this menu, a dialog box appears allowing you to select various options. You can choose whether the text style for web pages is controlled by the style in the Topic Editor or by the style you set in the template. Checkboxes allow you to choose whether to include action attachment icons and images in packages.
Screenshot: Inserts the bookmark for a screenshot placeholder.
Author Notes: Inserts the bookmark for the author notes from the Topic Editor.
Expected Test Results: Inserts the bookmark for the expected test results from the Topic Editor.
Instructor Notes: Inserts the bookmark for the instructor notes from the Topic Editor.
Publication Date: Inserts the date on which the document was last published
Table of Glossaries: Inserts a table of glossary terms, as in the Training Guide. There are bookmarks to define the beginning and ending of the Glossary table. In addition, there is a bookmark to insert the glossary term.
Details Menu
Checked Out by Author: Inserts the person's name to whom the document is checked out as indicated in the Checked Out By field in the Details view in the Developer.
Checked Out on Workstation: Inserts the workstation's name on which the document is checked out as indicated in the Checked Out Hostname field, which can be added to the Details view in the Developer.
Creation Date: Inserts the date on which the document was created as indicated in the Creation Date field, which can be added to the Details view in the Developer.
Custom Properties: Inserts a table of custom properties. It has two columns, name and value. These fields are specified in the General section of the Properties toolpane in the Developer.
Document ID: Inserts the document ID as indicated in the Document ID field, which can be added to the Details view in the Developer.
Keywords: Inserts the keywords assigned to the module, section, or topic in a comma separated list, as specified in the Properties toolpane.
Language: Inserts the language of the module, section, or topic, as specified in the Properties toolpane for the topic.
Last Modified By: Inserts the person's name who last modified the document as indicated in the Last Modified By field, which can be added to the Details view in the Developer.
Last Modified Date: Inserts the date on which the document was last modified, as indicated in the Last Modified Date field in the Details view in the Developer.
Links Count: Inserts the number of items linked from the document as indicated in the Link Count field, which can be added to the Details view in the Developer.
Links To: Inserts the number of items linked to the document as indicated in the Links To field, which can be added to the Details view in the Developer.
Owner: Inserts the person's name who owns the document, or to whom it is assigned, as indicated in the Owner field in the Details view in the Developer.
Roles: Inserts a list of roles assigned to the document, as specified in the Properties toolpane for the topic or in the Roles field in the Details view.
State: Inserts the state of the document, such as Draft, as specified in the Properties toolpane for the topic or in the State field in the Details view.
Type: Inserts the document type, such as Section or Topic, as indicated in the Type field, which can be added to the Details view in the Developer.
Version: Inserts the version of the document as indicated in the Version field in the Details view of the Developer.
Topic Properties Menu
System Process Document submenu
Output Table: Inserts a table of output results. This is the Output - Results and Comments table for the System Process Document as specified in the Properties toolpane for the document. Each column has a bookmark to insert the data. There is a hidden bookmark at the beginning of the heading row to control the repetition of multiple rows in the table.
Required Fields Table: Inserts a table of required fields. This is the Required Field(s) and Comments table for the System Process Document as specified in the Properties toolpane for the document. Each column has a bookmark to insert the data. There is a hidden bookmark at the beginning of the heading row to control the repetition of multiple rows in the table.
Table of Properties: Inserts a table of properties. This is the first table in the System Process Document. It includes Department, Responsibility/Role (list of roles), File Name (this is a Word field), Revision (version number appended to the document type at publication), Document Generation Date (the date on which the document was last published), Date Modified, Last Changed By (SPD property field; the person's name who last modified the document in the Developer), Status (SPD property field), Trigger (SPD property field), and Additional Information (SPD property field). All of these fields are as specified in the Properties toolpane in the Developer.
Test Document submenu
Additional Validation: Inserts the Additional information to validate the test, as specified in the Test Document section of the Properties toolpane in the Developer.
Estimated Time: Inserts the Estimated time to complete the test, as specified in the Test Document section of the Properties toolpane in the Developer.
Purpose of Test: Inserts the Purpose of the test, as specified in the Test Document section of the Properties toolpane in the Developer.
Test Document Revision: Inserts the Test Document Revision, as specified in the Test Document section of the Properties toolpane in the Developer.
Test Setup: Inserts the Test setup, as specified in the Test Document section of the Properties toolpane in the Developer.
Instructor Manual Notes: Inserts the Instructor notes, as specified in the Instructor Manual section of the Properties toolpane in the Developer.
Job Aid Revision: Inserts the Job Aid Revision, as specified in the Job Aid section of the Properties toolpane in the Developer.